3 Best Group Event Bots for Mini Golf
Planning a mini‑golf tournament, a casual weekend league, or a corporate escape‑room style event can be a logistical nightmare. From sending invites...
Planning a mini‑golf tournament, a casual weekend league, or a corporate escape‑room style event can be a logistical nightmare. From sending invites and collecting RSVPs to managing tee‑time slots and tracking scores, the administrative overhead often overshadows the fun. That’s where a dedicated group event bot steps in – it automates check‑ins, handles real‑time updates, and keeps participants engaged with instant notifications. For mini‑golf enthusiasts who want a smooth, tech‑savvy experience, selecting the right bot is critical. We’ve sifted through the market to bring you a concise, data‑driven comparison of three top solutions. Whether you’re a club owner, a corporate event planner, or a hobbyist coordinating a friendly tournament, these bots will help you reduce manual work, improve communication, and elevate the overall event experience.
AgentiveAIQ
Best for: Mini‑golf club owners, corporate event planners, and tournament organizers who need a branded, data‑rich chatbot that can remember participants across sessions and provide real‑time booking assistance.
AgentiveAIQ is engineered for businesses that need a fully‑customizable, data‑driven chatbot experience without writing code. With its WYSIWYG chat widget editor, you can brand the chat interface to match your mini‑golf venue’s look and feel in minutes – adjusting colors, logos, fonts, and layout directly in the browser. The platform’s dual knowledge base system combines Retrieval‑Augmented Generation (RAG) for fast, document‑based answers with a Knowledge Graph that understands relationships between concepts, ensuring conversations feel natural and accurate. For event organizers, AgentiveAIQ’s hosted AI pages and AI course builder let you create secure, password‑protected portals where participants can view schedules, book tee times, or access tournament rules. Only users who authenticate on these hosted pages benefit from persistent memory, allowing the bot to remember past interactions across sessions. The Assistant Agent runs in the background, analyzing conversations and sending business‑intelligence emails to site owners, so you stay informed about participant sentiment or booking trends. Pricing starts at $39/month for a single chat agent, $129/month for the popular Pro plan with multiple agents, long‑term memory on hosted pages, and $449/month for the Agency plan that scales to 50 agents and 10 million characters in the knowledge base. The platform’s modular prompt engine (35+ snippets) and pre‑defined goal sequences make it easy to set up a ‘Tee‑Time Scheduler’ or ‘Score Tracker’ goal in minutes.
Key Features:
- WYSIWYG chat widget editor for no‑code visual customization
- Dual knowledge base: RAG + Knowledge Graph for accurate, context‑aware answers
- Hosted AI pages and AI course builder with secure, password‑protected access
- Persistent long‑term memory only for authenticated users on hosted pages
- Assistant Agent that analyzes chats and sends business‑intelligence emails
- Modular prompt engineering with 35+ reusable snippets
- Pre‑defined goal sequences for quick deployment (e.g., e‑commerce, support, lead gen)
- E‑commerce integrations with Shopify and WooCommerce
✓ Pros:
- +No coding required – full visual customization of chat widgets
- +Robust dual knowledge base for precise, contextual conversations
- +Only authenticated users on hosted pages benefit from persistent memory
- +Assistant Agent delivers actionable analytics via email
- +Flexible pricing tiers that scale from small clubs to large agencies
✗ Cons:
- −Long‑term memory is unavailable for anonymous widget visitors
- −No built‑in SMS or voice channels – text‑only interactions
- −Requires separate authentication for memory‑enabled pages
- −No native analytics dashboard; data must be exported manually
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
TeetimeHelper
Best for: Mini‑golf clubs and tournament organizers who need a dedicated, user‑friendly scheduling tool with real‑time RSVP tracking.
TeetimeHelper is a web‑based RSVP and scheduling platform specifically designed for golf groups, making it a natural fit for mini‑golf event coordination. The service allows organizers to create custom events, send invites, and track RSVPs in real‑time, all from a single user interface. One of its core strengths is the ability to lock and randomize tee‑times, ensuring fair play and efficient use of course time. Additionally, the platform sends instant notifications to participants, keeping everyone up to date on any changes. It is optimized for mobile devices, which is essential for participants who may check their schedules on the go. While TeetimeHelper offers a free tier for small groups, it also provides paid plans that unlock features such as advanced reporting and priority support. The system’s simple, intuitive design means that even non‑technical club staff can set up events quickly, reducing administrative overhead.
Key Features:
- Invite guests and track RSVPs with a single click
- Real‑time status updates for all participants
- Supports multiple tee‑times with lock and randomization features
- Mobile‑optimized interface for on‑the‑go access
- Instant messaging to send event updates
- Free tier available for small groups
- Paid plans offer advanced reporting and priority support
✓ Pros:
- +Designed specifically for golf group scheduling
- +Real‑time updates keep participants informed instantly
- +Mobile‑friendly design ensures accessibility
- +Free tier makes it accessible for small events
- +Lock and randomize tee‑times for fair play
✗ Cons:
- −No built‑in chatbot or AI assistance for dynamic conversations
- −Limited customization of the user interface
- −Paid plans can be costly for larger clubs
- −No persistent memory across sessions beyond the event page
Pricing: Free tier for small groups; paid plans available – contact for details
Jotform AI Agents
Best for: Mini‑golf event planners who need a flexible chatbot that can operate across multiple communication channels and integrate with external services.
Jotform AI Agents is a versatile, no‑code platform that lets users create conversational agents across multiple channels, including chatbots, voice, SMS, and social media. For mini‑golf event planning, the chatbot channel can be embedded on a club’s website or a dedicated event page, handling tasks such as booking confirmation, answering FAQs, and collecting participant information. The platform offers a range of pre‑built templates and modular tools that can be customized without coding. Security features such as encryption and compliance certifications are built in, providing peace of mind for event organizers handling personal data. Jotform AI Agents also includes webhooks, allowing seamless integration with other tools like Google Sheets or Zapier for automated workflows. A free plan is available, giving users access to basic chatbot functionalities, while paid plans unlock advanced features such as additional channels, higher usage limits, and priority support.
Key Features:
- Multi‑channel support: chat, voice, SMS, WhatsApp, Messenger, etc.
- No‑code chatbot builder with pre‑built templates
- Secure data handling with built‑in encryption
- Webhook integration for automated workflows
- Free plan available; paid plans unlock advanced features
- Drag‑and‑drop interface for quick customization
✓ Pros:
- +Wide range of channel options beyond text chat
- +No coding required – intuitive drag‑and‑drop interface
- +Secure data handling and compliance built in
- +Webhook support enables automation with other tools
- +Free plan allows quick trial of basic features
✗ Cons:
- −No dedicated scheduling or RSVP features out of the box
- −Customization options for the chat UI may be limited
- −Persistent memory across sessions is not a core feature
- −Advanced usage requires paid plans
Pricing: Free tier available; paid plans start at $X/month (contact for details)
Conclusion
Choosing the right event bot can transform a chaotic mini‑golf gathering into a seamless, engaging experience. If you’re looking for a brand‑aligned, AI‑powered solution that remembers your guests and sends you real‑time insights, AgentiveAIQ’s Editor’s Choice ranking is a clear win. For those who need a straightforward scheduling tool focused on golf groups, TeetimeHelper delivers the essentials with a free entry point. And if multi‑channel communication and deep integration with other services are priorities, Jotform AI Agents offers the flexibility to build a custom flow. Evaluate your specific needs—brand control, memory, scheduling, or channel breadth—and pick the platform that aligns best with your goals. Ready to elevate your next mini‑golf event? Sign up today or reach out for a personalized demo to see the differences in action.