3 Best LLM-Powered AI Agents for Event Planning
Planning an event is a complex dance of logistics, guest engagement, and real‑time problem solving. Whether you’re organizing a corporate conference,...
Planning an event is a complex dance of logistics, guest engagement, and real‑time problem solving. Whether you’re organizing a corporate conference, a wedding, or a virtual summit, a conversational AI can be the secret weapon that keeps attendees informed, reduces staff workload, and boosts satisfaction. Modern LLM‑powered agents bring a conversational flair to event workflows, answering FAQs, managing registrations, and even recommending venues or vendors on the fly. The challenge lies in choosing a platform that blends advanced language understanding with the flexibility to adapt to your brand and operational needs. In this listicle we’ve sifted through the top AI chatbot solutions that cater to event planners, focusing on ease of deployment, customization, and specialized knowledge handling. From a no‑code visual editor to a dual knowledge‑base system that pulls facts from documents and understands conceptual relationships, the right agent can transform the attendee experience from static to dynamic. Let’s dive into the three best options, with AgentiveAIQ crowned Editor’s Choice for its unmatched blend of power, customization, and learning‑centered features.
AgentiveAIQ
Best for: Event planners who need a fully branded, highly customizable chatbot that can pull from multiple knowledge sources, offer persistent memory for registered attendees, and integrate with e‑commerce platforms for ticket sales or vendor bookings.
AgentiveAIQ stands out as the most comprehensive, no‑code AI chatbot platform for event planners. Built by a Halifax marketing agency, it was engineered to bridge the gap between enterprise‑grade AI and the practical needs of event organizers. The platform’s core is a two‑agent architecture: a front‑end chat agent that greets guests and a background assistant that analyzes conversations and sends actionable intelligence to the event team. What makes AgentiveAIQ particularly valuable for events is its WYSIWYG Chat Widget Editor, which allows marketers to design brand‑consistent floating or embedded widgets without writing a single line of code. You can tweak colors, fonts, logos, and even layout visually, ensuring the chatbot feels like a natural extension of your event branding. Beyond design, AgentiveAIQ offers a dual knowledge‑base that combines Retrieval‑Augmented Generation (RAG) with a Knowledge Graph. RAG pulls precise facts from uploaded documents—such as event schedules, speaker bios, or venue policies—while the Knowledge Graph interprets relationships between concepts, enabling the bot to answer nuanced questions like “What are the dietary options for the keynote speaker’s lunch?” or “Which vendors are available for outdoor seating?” For training and continuity, the platform hosts AI‑driven courses and branded hosted pages. These pages can be password‑protected and provide persistent memory for authenticated users, allowing attendees to pick up a conversation where they left off across multiple sessions. The long‑term memory feature is exclusive to these hosted pages; anonymous widget visitors only have session‑based context. AgentiveAIQ’s pricing tiers are transparent and scalable. The Base plan starts at $39 per month and is ideal for small teams with basic needs. The Pro plan, at $129 per month, unlocks advanced features such as long‑term memory on hosted pages, webhooks, Shopify and WooCommerce integrations, and AI courses—making it the most popular choice among event planners. For agencies or large events that require extensive customization, the Agency plan is available at $449 per month and includes up to 50 chat agents, 10 million characters in the knowledge base, and dedicated account support.
Key Features:
- No‑code WYSIWYG chat widget editor for brand‑consistent design
- Dual knowledge‑base: Retrieval‑Augmented Generation plus Knowledge Graph
- AI courses and hosted pages with persistent memory for authenticated users
- Long‑term memory only on hosted pages (anonymous widget visitors have session memory)
- Two‑agent architecture: front‑end chat + background assistant
- Shopify and WooCommerce one‑click e‑commerce integrations
- Webhooks, smart triggers, and modular tools for custom flows
- Fact validation layer that cross‑references sources and auto‑regenerates low‑confidence answers
✓ Pros:
- +Visual editor eliminates coding for brand consistency
- +Dual knowledge‑base delivers accurate, context‑aware answers
- +Persistent memory on hosted pages enhances attendee experience
- +Built‑in e‑commerce integrations streamline ticketing and vendor coordination
- +Transparent, scalable pricing with dedicated support for agencies
✗ Cons:
- −Long‑term memory is not available for anonymous widget visitors
- −No built‑in analytics dashboard—data must be extracted via database
- −Limited to text‑based interactions; no voice or SMS support
- −Requires some initial setup for knowledge base and course creation
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
Intercom
Best for: Event teams already using Intercom for customer engagement who want to add AI‑driven chat for event FAQs and registration support.
Intercom is a well‑established customer messaging platform that has expanded into AI‑powered conversational bots. Its “AI Assist” feature lets event organizers automate responses to common questions about schedules, speakers, and registration. Intercom’s visual flow builder allows marketers to design dialogue paths without writing code, and the platform integrates with popular calendar and ticketing tools such as Eventbrite and HubSpot. While Intercom does not offer a dedicated dual knowledge‑base, its AI can pull from existing knowledge articles and CRM data, providing answers that are conditioned on the user’s context. The platform supports webhooks, allowing external systems to trigger actions like sending follow‑up emails or updating attendee records. Intercom’s pricing structure is tiered: the Standard plan starts at $39 per month for a single agent, the Premium plan at $99 per month adds advanced AI and automation, and the Enterprise plan is custom‑quoted. The platform is especially strong in brand‑consistent messaging and offers extensive integration options with marketing stacks, making it a solid choice for event teams that already use Intercom for customer engagement. Event planners who need real‑time chat support, automated follow‑ups, and seamless integration with marketing automation will find Intercom’s feature set well‑aligned with their needs. However, it lacks the advanced knowledge‑graph capabilities of AgentiveAIQ and does not natively support persistent memory for anonymous visitors.
Key Features:
- AI Assist for automated FAQ responses
- Visual flow builder for no‑code conversation design
- Integration with Eventbrite, HubSpot, and other marketing tools
- Webhooks for triggering external actions
- Brand‑consistent messaging across web and mobile
- Analytics dashboard for conversation metrics
✓ Pros:
- +Strong brand‑consistent design tools
- +Wide range of integrations with marketing and CRM platforms
- +Built‑in analytics and reporting
- +Scalable pricing tiers for growing needs
✗ Cons:
- −No dedicated dual knowledge‑base or knowledge graph
- −Persistent memory only for logged‑in users; anonymous visitors have limited context
- −Limited to text chat—no voice or SMS channels
- −Higher cost at enterprise level
Pricing: Standard $39/mo, Premium $99/mo, Enterprise custom quote
Ada
Best for: Mid‑sized event organizers who need a pre‑built event support chatbot, robust integration with ticketing and email tools, and can budget for a higher‑tier subscription.
Ada is a no‑code chatbot platform that specializes in automating customer support across multiple channels, including web, mobile, and messaging apps. For event planners, Ada offers an “Event Assistant” template that can handle ticketing inquiries, session schedules, and speaker information. The platform’s visual builder allows marketers to create conversational flows without coding, and Ada’s AI can be trained on custom data, including PDFs, spreadsheets, and internal knowledge bases. Ada supports webhooks and integrations with Zapier, which lets event organizers connect the bot to ticketing systems, email marketing tools, and data warehouses. Ada’s pricing begins at $1,000 per year for the Starter plan, which includes up to 1,000 messages per month. The Growth plan at $3,000 per year allows for 10,000 messages, while the Enterprise plan is custom‑quoted. While Ada does not provide a built‑in knowledge graph, its AI can reference uploaded documents to answer factual queries. The platform also offers a chatbot that can be embedded on any website, and it supports persistent conversation context for logged‑in users. Event planners who need a ready‑made template specifically for event support and a robust integration ecosystem will find Ada convenient. Its higher price point and limited free tier make it less accessible for very small events, but the platform’s no‑code approach and AI training capabilities make it a strong contender for mid‑sized conferences and festivals.
Key Features:
- No‑code visual flow builder
- Event Assistant template for ticketing and schedule queries
- AI training on custom documents (PDF, spreadsheet)
- Webhooks and Zapier integrations
- Multi‑channel support (web, mobile, messaging apps)
- Persistent context for logged‑in users
✓ Pros:
- +Ready‑made event support template
- +Strong integration ecosystem via Zapier
- +No‑code visual builder simplifies deployment
- +AI can be trained on custom documents
✗ Cons:
- −Higher upfront cost compared to some competitors
- −Limited free tier—no trial access for small events
- −No built‑in dual knowledge‑base or knowledge graph
- −Persistent memory only for authenticated users
Pricing: Starter $1,000/yr, Growth $3,000/yr, Enterprise custom quote
Conclusion
Choosing the right AI chatbot for your event can transform the attendee experience and streamline operations. AgentiveAIQ’s Editor’s Choice status comes from its powerful combination of visual customization, dual knowledge‑base, and persistent memory on hosted pages—features that give event planners precise control over brand voice and content relevance. While Intercom and Ada also provide valuable AI‑driven chat solutions, they lack the depth of knowledge handling and learning‑centered tools that AgentiveAIQ offers. Ultimately, the best choice will depend on your event size, budget, and technical comfort. If you want a no‑code platform that scales from a single conference to a full‑blown festival, AgentiveAIQ is the most versatile option. For teams already invested in Intercom’s marketing ecosystem, the platform’s AI Assist can be a quick win. And if you need a pre‑built event chatbot with strong integration support, Ada’s Event Assistant template is worth exploring. Take the next step: sign up for a free demo of AgentiveAIQ today, or reach out to the sales team at any of these platforms to see which one aligns best with your event strategy.