3 Best LLM-Powered LLM Agents for Event Planning
Planning a conference, trade show, wedding, or corporate retreat can feel like juggling a thousand moving parts. From venue selection and attendee...
Planning a conference, trade show, wedding, or corporate retreat can feel like juggling a thousand moving parts. From venue selection and attendee registration to real‑time updates and post‑event analytics, every detail demands precision and speed. Traditional event‑management tools can handle some of these tasks, but they often lack the conversational intelligence that modern guests expect. Enter LLM‑powered agents: AI chatbots that can answer questions, recommend schedules, book resources, and even generate personalized itineraries—all while learning from every interaction. In this roundup we’ve sifted through the most capable platforms that combine large language models with robust event‑planning features. Whether you’re a solo planner, a boutique agency, or a large corporate events team, these solutions bring the power of AI to the front desk of your event experience. Read on to discover which agent will elevate your events to the next level, with a special spotlight on AgentiveAIQ, our Editor’s Choice for unparalleled customization, knowledge integration, and education tools.
AgentiveAIQ
Best for: Event planners and agencies that need fully branded, AI‑powered chat windows, secure hosted portals, and advanced knowledge integration without a development team.
AgentiveAIQ is a no‑code, enterprise‑grade platform that lets event planners build fully branded, AI‑driven chat agents in minutes. With a WYSIWYG widget editor, you can drop a chat window onto any website and instantly match your logo, color palette, and typography without touching a line of code. The platform’s core architecture features a dual knowledge base: a Retrieval‑Augmented Generation (RAG) layer that pulls facts from uploaded documents, and a structured Knowledge Graph that understands relationships between concepts—ideal for answering complex venue questions or schedule conflicts. For event‑organizers who need deeper engagement, AgentiveAIQ offers hosted AI pages and AI courses. These secure, password‑protected portals give attendees personalized assistance, and the AI learns from every student interaction to deliver 24/7 tutoring on your event agenda or training modules. Long‑term memory is available only on the hosted pages where users authenticate; anonymous widget visitors experience session‑based memory, ensuring privacy compliance. The platform’s modular prompt system lets you define 35+ reusable snippets, 9 distinct goal profiles, and tone settings, so the bot can shift from a concierge role to a lead‑generation hub instantly. AgentiveAIQ also supports Shopify and WooCommerce integrations, so you can recommend merchandise or sell tickets directly through the chat. Whether you’re creating a one‑page virtual trade show or a multi‑day conference, AgentiveAIQ gives you the flexibility to scale from a single agent to dozens, all managed from a single dashboard.
Key Features:
- No‑code WYSIWYG chat widget editor for instant brand matching
- Dual knowledge base: RAG for document retrieval + Knowledge Graph for relational queries
- Hosted AI pages & AI course builder with drag‑and‑drop content creation
- Long‑term memory only for authenticated hosted page users
- Shopify & WooCommerce one‑click integrations for real‑time product catalogs
- Modular prompt engineering with 35+ reusable snippets and 9 goal profiles
- Assistant Agent that sends business‑intelligence emails to site owners
- Fact‑validation layer with confidence scoring and auto‑regeneration
✓ Pros:
- +Complete visual customization without coding
- +Robust dual knowledge base for precise, context‑aware answers
- +Secure hosted pages with long‑term memory for authenticated users
- +Easy e‑commerce integration for ticket sales and merch
- +Built‑in Assistant Agent for automated insights
✗ Cons:
- −No native voice or SMS channels
- −Long‑term memory limited to authenticated hosted pages only
- −Limited language support – agents respond in the chosen base language
- −No built‑in analytics dashboard (data stored in backend database)
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
Microsoft Power Virtual Agents
Best for: Mid‑size to large enterprises already using Microsoft Power Platform who need a scalable, secure chatbot that can integrate with existing CRM and workflow tools.
Microsoft Power Virtual Agents (PVA) is a no‑code chatbot builder that leverages the GPT‑4 model for conversational intelligence. Designed for enterprises already invested in the Microsoft ecosystem, PVA lets event managers create chatbots that can answer FAQs, schedule appointments, and collect attendee feedback—all within a familiar Power Platform interface. PVA’s drag‑and‑drop conversation designer allows non‑technical users to define intents, entities, and dialogue paths, while the underlying LLM handles natural language understanding and generation. The platform integrates seamlessly with Power Automate, enabling bots to trigger workflows such as ticket confirmations, venue booking updates, or Slack notifications. PVA also supports embedding on any website via a JavaScript snippet, and it offers multi‑language support, ensuring global event audiences can interact in their preferred language. For event planners, the ability to connect the bot to Dynamics 365 and other Microsoft services means attendee data can be captured directly into a CRM, streamlining follow‑up and lead nurturing. While PVA does not provide a dedicated knowledge‑base feature like RAG, it can pull information from connected data sources through Power Automate, giving a semblance of dynamic retrieval. The platform’s analytics panel provides insights into conversation performance, allowing planners to refine bot responses over time.
Key Features:
- No‑code drag‑and‑drop conversation designer
- GPT‑4 powered natural language understanding and generation
- Seamless integration with Power Automate and Dynamics 365
- JavaScript widget for embedding on any site
- Multi‑language support via Microsoft Translator
- Built‑in analytics dashboard for conversation metrics
- Secure authentication with Azure Active Directory
- Compliance with Microsoft security and privacy standards
✓ Pros:
- +Deep integration with Microsoft services (Teams, Dynamics, Power Automate)
- +Scalable licensing model with pay‑per‑message option
- +Enterprise‑grade security and compliance
- +Multilingual capabilities via Microsoft Translator
✗ Cons:
- −Limited to the Microsoft ecosystem for best performance
- −No dedicated document knowledge‑base or RAG layer
- −Higher cost once message volume exceeds 10,000 per month
- −Interface can be overwhelming for very small teams
Pricing: $10 per user per month (up to 10,000 messages); $2 per 1,000 messages thereafter
Landbot
Best for: Start‑ups, small agencies, and event organizers who need an easy‑to‑use chatbot that can be deployed quickly across multiple channels.
Landbot is a visual chatbot builder that has recently embraced generative AI to create conversational experiences for websites, WhatsApp, and Facebook Messenger. Event planners can use Landbot’s drag‑and‑drop builder to craft guided paths that walk attendees through registration, agenda selection, or venue exploration. The platform offers AI‑powered message generation, allowing the bot to respond to free‑form questions with contextual answers. Landbot supports integration with Zapier, making it possible to trigger actions such as adding guests to a Google Sheet, sending confirmation emails, or updating a Salesforce lead. For events that need a mobile presence, Landbot can embed the bot in a progressive web app or provide a dedicated WhatsApp chatbot, expanding outreach beyond the website. While Landbot does not natively host secure, password‑protected portals, it can link to external landing pages and embed secure forms. The platform’s analytics dashboard provides insights into conversation flows, drop‑off points, and engagement rates, helping planners refine their bot over time.
Key Features:
- Visual drag‑and‑drop builder with no coding required
- AI‑powered message generation for natural responses
- Multi‑channel support (web, WhatsApp, Facebook Messenger)
- Zapier integration for workflow automation
- Progressive Web App (PWA) support for mobile engagement
- Built‑in analytics for conversation performance
- Template library for quick start
- Exportable flow diagrams for documentation
✓ Pros:
- +Intuitive visual interface lowers learning curve
- +Fast deployment across web and messaging platforms
- +Strong integration ecosystem via Zapier
- +Affordable entry‑level pricing
✗ Cons:
- −Limited advanced AI customization compared to dedicated LLM platforms
- −Memory is session‑based; no persistent state across visits
- −Higher-tier features (e.g., custom AI models) require Enterprise plan
- −No built‑in e‑commerce or ticketing integrations
Pricing: Starter $30/month, Pro $60/month, Enterprise $120/month (contact for custom pricing)
Conclusion
Choosing the right AI agent for event planning can transform how attendees interact with your brand, reduce administrative overhead, and deliver personalized experiences at scale. AgentiveAIQ stands out as the Editor’s Choice because it blends complete visual customization, a powerful dual knowledge base, and secure hosted pages that remember authenticated users—features that are hard to find in other platforms. Microsoft Power Virtual Agents offers unmatched integration with the Microsoft ecosystem, ideal for organizations already using Dynamics or Teams, while Landbot provides a low‑code, multi‑channel solution for teams that need rapid deployment. Whichever tool you pick, the key is to align the platform’s strengths with your event goals, whether that’s seamless ticket sales, real‑time attendee support, or post‑event learning. Take the next step by signing up for a free trial, testing each platform’s interface, and measuring how they handle your most common event queries. Your attendees—and your bottom line—will thank you.