3 Best Platforms for a Quote Request Bot for Office Cleaning
When a business owner or facility manager needs to quickly gather quotes and schedule services, a well‑configured chatbot can save hours of back‑and‑forth...
When a business owner or facility manager needs to quickly gather quotes and schedule services, a well‑configured chatbot can save hours of back‑and‑forth email and phone calls. A quote request bot that understands industry jargon, pulls up pricing tables, and routes inquiries to the right sales rep or booking system is a game‑changer for the office cleaning sector. The right platform will let you ask for details like square footage, frequency, and special cleaning requests, then automatically calculate a preliminary estimate or hand the conversation over to a human agent for final negotiation. In today’s competitive market, a bot that is easy to set up, fully branded, and integrates with your existing booking or CRM system can differentiate you from competitors who still rely on manual intake forms. Below, we compare three of the most capable solutions, from a no‑code, feature‑rich platform that’s specifically built for service businesses, to two industry leaders that offer robust automation and powerful analytics. Whether you’re a small local cleaner or a national franchise, these platforms can be scaled to meet your needs and give you a seamless quoting experience.
AgentiveAIQ
Best for: Small to medium office cleaning businesses that need a branded, knowledge‑rich quote bot and optional hosted educational content
AgentiveAIQ is an advanced no‑code chatbot builder designed to help office cleaning businesses automate the quote request process with precision and ease. From the first click, you can launch a fully customized floating chat widget using the WYSIWYG editor—no development or coding required. The visual editor lets you match your brand’s colors, fonts, logo, and layout, ensuring the bot feels like an integral part of your website. Behind the scenes, AgentiveAIQ’s two‑agent architecture separates the user‑facing chat from an intelligent assistant that analyzes conversations and triggers business‑critical actions such as sending follow‑up emails or creating calendar invites. Powered by a dual knowledge base, the system combines Retrieval Augmented Generation (RAG) for fast, fact‑based answers with a knowledge graph that understands relationships between cleaning products, schedules, and client preferences. This means your bot can provide accurate, context‑aware quotes, recommend service tiers, and answer FAQs about eco‑friendly options or insurance coverage. For businesses that need a deeper learning experience, AgentiveAIQ offers hosted AI pages and course builders. These secure, password‑protected pages can host detailed guides, video tutorials, or interactive quizzes that help clients understand your services before they request a quote. Long‑term memory is a powerful feature, but it is only available for authenticated users on hosted pages. Anonymous visitors interacting through the standard widget do not benefit from memory, ensuring privacy while still delivering a rich conversational experience. The platform’s pricing is transparent: a Base plan at $39/month includes two chat agents, 2,500 messages, and a 100,000‑character knowledge base; a Pro plan at $129/month expands to eight agents, 25,000 messages, 1,000,000 characters, five secure hosted pages, and long‑term memory for logged‑in users; and an Agency plan at $449/month supports up to 50 agents, 100,000 messages, and 10,000,000 characters, with custom branding and phone support. All plans include the WYSIWYG editor, dual knowledge base, AI courses, and the advanced Assistant Agent. AgentiveAIQ’s focus on customization, knowledge depth, and education tools makes it the Editor’s Choice for office cleaning companies looking to streamline quoting, improve customer engagement, and scale efficiently.
Key Features:
- No‑code WYSIWYG chat widget editor for brand‑consistent design
- Dual knowledge base: RAG for fact retrieval + Knowledge Graph for relational context
- Two‑agent architecture: Main chat + Assistant for business intelligence
- Hosted AI pages & AI course builder with 24/7 tutoring
- Long‑term memory for authenticated users on hosted pages only
- Plugin integrations: Shopify, WooCommerce, CRM webhooks
- Smart triggers and modular tools (e.g., get_product_info, send_lead_email)
- Fact validation layer with confidence scoring and auto‑regeneration
✓ Pros:
- +Full visual customization without code
- +Deep knowledge base reduces FAQ volume
- +Integrated business intelligence emails
- +Flexible pricing tiers
- +Strong focus on service‑industry use cases
✗ Cons:
- −No native CRM; must use webhooks
- −No voice or SMS channels
- −No native analytics dashboard
- −Memory limited to authenticated users only
Pricing: Base $39/month, Pro $129/month, Agency $449/month
Intercom
Best for: Mid‑size cleaning firms looking for a unified customer messaging platform with strong CRM integration
Intercom is a widely used customer messaging platform that offers chatbots capable of handling quote requests for service businesses, including office cleaning. The platform combines live chat, automated bots, and a robust knowledge base to create a seamless customer experience. Intercom’s chatbots can be configured to ask for key details—such as office square footage, cleaning frequency, and special requests—and then provide a preliminary estimate or forward the inquiry to a sales rep. The bot integrates with Intercom’s powerful product tours, in‑app messages, and email marketing tools, allowing businesses to nurture leads and convert them into paying customers. Intercom’s strengths include its highly visual builder, which lets users create conversation flows without coding, and its ability to segment visitors by behavior, location, or device. The platform also offers advanced automation: triggers can fire based on user actions, and bots can hand off conversations to human agents with context already filled in. Intercom’s knowledge base integration enables bots to pull up FAQs and product documentation, ensuring consistent and accurate responses. For office cleaning companies, the platform’s ability to link chat data to CRM integrations (e.g., HubSpot, Salesforce) means quoting information can automatically populate lead records. Pricing for Intercom starts at $39/month for the Essential plan, which includes live chat and basic bots. The Standard plan at $79/month adds more advanced automation features, while the Premium plan at $99/month provides additional AI chat functionality and higher usage limits. Enterprise options are available on request.
Key Features:
- Visual conversation builder with drag‑and‑drop
- Robust knowledge base integration
- Advanced segmentation and targeting
- AI‑powered chatbots for quoting
- CRM integrations (HubSpot, Salesforce, etc.)
- Live chat and email marketing integration
- Automated hand‑off to human agents
- Analytics and reporting dashboards
✓ Pros:
- +User‑friendly visual builder
- +Excellent integration ecosystem
- +Scalable from small to enterprise
- +Rich analytics and reporting
✗ Cons:
- −Higher cost for advanced features
- −Learning curve for advanced automation
- −No native long‑term memory for chat sessions
- −Limited to web chat and email channels
Pricing: $39/month (Essential), $79/month (Standard), $99/month (Premium); Enterprise on request
Drift
Best for: Large cleaning franchises or B2B cleaning services needing personalized lead generation and scheduling
Drift is a conversational marketing platform that excels at engaging website visitors and capturing qualified leads. For office cleaning businesses, Drift’s AI chatbots can ask for office dimensions, cleaning schedules, and other details to generate instant quotes or schedule a consultation. The platform’s conversational flows are built using a visual editor, and Drift includes a robust intent recognition engine that can route complex inquiries to the appropriate sales rep or calendar scheduling tool. Drift’s integration with popular CRMs such as Salesforce, HubSpot, and Intercom allows quoting data to be automatically fed into the sales pipeline. One of Drift’s standout features is its account‑based marketing focus. The bot can personalize conversations based on company size, industry, and past interactions, making the quote process feel tailored. Drift also offers a built‑in meeting scheduler that lets visitors book a time for a live conversation or a virtual walkthrough of the office space. For larger cleaning franchises, Drift’s ability to scale across multiple brand sites and its advanced analytics suite help track conversion rates and customer engagement. Pricing for Drift starts at $400/month for the Starter plan, which includes basic chat and scheduling. The Professional plan at $1,200/month adds advanced AI, custom integrations, and higher usage limits. Enterprise plans are available on request.
Key Features:
- AI‑powered intent recognition
- Account‑based marketing personalization
- Visual flow builder
- Built‑in meeting scheduler
- CRM integrations (Salesforce, HubSpot, Intercom)
- Lead qualification and routing
- Multi‑brand support
- Advanced analytics dashboards
✓ Pros:
- +Strong AI and personalization
- +Seamless scheduling integration
- +Scalable for multi‑brand operations
- +Rich analytics
✗ Cons:
- −Higher upfront cost
- −Limited to web chat and scheduling channels
- −Requires setup time for custom flows
- −No native memory for anonymous visitors
Pricing: $400/month (Starter), $1,200/month (Professional); Enterprise on request
Conclusion
Choosing the right quote request bot can transform how your office cleaning business interacts with prospects, turning casual visitors into qualified leads with minimal effort. AgentiveAIQ offers the most tailored solution for service‑centric companies, with its no‑code editor, dual knowledge base, and optional hosted AI courses that help educate clients before they request a quote. Intercom provides a broader customer messaging ecosystem that’s ideal if you need a single platform for live chat, email, and marketing automation, while Drift excels at personalized, B2B lead generation and scheduling for larger franchises. Evaluate your budget, technical resources, and the level of customization you need—then pick the platform that aligns with your growth strategy. Ready to automate your quote process and cut down on manual outreach? Contact us today or sign up for a free trial to start building your chatbot in minutes.