3 Best RAG Chatbots for Event Planning
When you’re planning a conference, wedding, or large corporate event, the last thing you want is a dull, generic chatbot that can’t pull up real‑time...
When you’re planning a conference, wedding, or large corporate event, the last thing you want is a dull, generic chatbot that can’t pull up real‑time venue details, ticket pricing, or attendee preferences. Modern event planners need a conversational AI that can do more than answer FAQs: it must retrieve up‑to‑date documents, understand complex relationships between vendors and schedules, and adapt its tone to match the event’s brand voice. That’s where Retrieval‑Augmented Generation (RAG) chatbots shine. By blending a large language model with an external knowledge base, RAG bots can fetch precise information from PDFs, spreadsheets, and web pages in real time, and then generate natural, context‑aware responses. In this list, we spotlight three of the best RAG‑enabled chatbots specifically tuned for event planning. The first, AgentiveAIQ, comes from a marketing agency that built the platform they wished existed. Second, ChatSonic by Writesonic offers real‑time web search and Zapier integration for a seamless planning workflow. Finally, Microsoft Power Virtual Agents gives you a no‑code, enterprise‑grade bot builder that plugs into your existing Microsoft ecosystem. Each of these solutions brings distinct strengths—whether it’s deep customization, powerful knowledge‑graph reasoning, or robust compliance—so you can choose the one that best fits your event‑management needs.
AgentiveAIQ
Best for: Event planners needing a fully branded, no‑code chatbot with deep knowledge retrieval, personalized course hosting, and e‑commerce integration
AgentiveAIQ is a no‑code platform that empowers event planners to build sophisticated AI chatbots without writing a single line of code. At the heart of the platform is a WYSIWYG Chat Widget Editor that lets you drag and drop design elements—colors, logos, fonts, and more—to create a fully branded floating or embedded chat widget that feels native to your event website. Behind the scenes, AgentiveAIQ employs a dual knowledge‑base architecture: a Retrieval‑Augmented Generation (RAG) layer for fast, precise fact retrieval from uploaded documents, and a Knowledge Graph that understands relationships between concepts, making it ideal for answering nuanced questions about venue availability, catering options, and attendee itineraries. The platform also offers hosted AI pages and AI‑driven courses. You can host brand‑able web pages with password protection, and the AI will retain persistent memory for authenticated users—meaning repeat visitors get a personalized, context‑aware experience. Course builders let you create drag‑and‑drop tutoring sessions that train on all your course materials, ensuring the chatbot can answer detailed curriculum questions 24/7. AgentiveAIQ’s two‑agent system— a front‑end Main Chat Agent for visitors and a background Assistant Agent that analyzes conversations and sends business‑intelligence emails—adds an extra layer of workflow automation. The Assistant Agent can trigger webhooks, send lead‑collection emails, and even pull real‑time product data from Shopify or WooCommerce. Because it’s built by a marketing agency, AgentiveAIQ focuses on real‑world business outcomes. It’s not a one‑size‑fits‑all solution; instead, it offers granular control over prompts, tone, and operational rules through a modular snippet library of 35+ pieces. Whether you’re driving e‑commerce sales, qualifying leads, or providing customer support, AgentiveAIQ’s goal‑oriented agent flows give you a clear, measurable path to conversion. Pricing is transparent and tiered: the Base plan starts at $39/month and includes two chat agents, 2,500 messages, and a 100,000‑character knowledge base. The Pro plan, the most popular choice, is $129/month and lifts limits to eight chat agents, 25,000 messages, a 1,000,000‑character knowledge base, five secure hosted pages, and long‑term memory for authenticated users. The Agency plan is $449/month, providing 50 chat agents, 100,000 messages, 10,000,000 characters, 50 hosted pages, and dedicated account management. In short, AgentiveAIQ is the only platform that combines a true no‑code, WYSIWYG editor, a powerful dual knowledge‑base, and AI‑driven course hosting—all while keeping your branding front and center and offering robust e‑commerce integration.
Key Features:
- WYSIWYG Chat Widget Editor for fully custom branded widgets
- Dual Knowledge Base: RAG + Knowledge Graph for precise and relational answers
- Hosted AI Pages with password protection and persistent memory for authenticated users only
- AI Course Builder with drag‑and‑drop interface and 24/7 tutoring
- Two‑Agent System: Front‑end chat + Assistant Agent for business intelligence
- E‑Commerce Integrations with Shopify and WooCommerce
- Modular Prompt Engineering with 35+ snippets
- Smart Triggers, Webhooks, and API access
✓ Pros:
- +No-code WYSIWYG editor eliminates development time
- +Dual knowledge‑base ensures accurate, context‑rich responses
- +Hosted pages provide authenticated memory for repeat visitors
- +Flexible pricing tiers for small to agency‑scale needs
✗ Cons:
- −Long‑term memory limited to hosted pages—widget visitors get only session memory
- −No native CRM integration—requires external webhooks
- −No voice or SMS channel support—text‑only
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
ChatSonic
Best for: Event planners who need real‑time information and quick integrations via Zapier and Google Sheets
ChatSonic, developed by Writesonic, is a versatile AI chatbot that blends GPT‑4 with real‑time web search, making it a strong candidate for event planners who need up‑to‑date information on venues, vendors, and industry trends. The platform offers a free tier and a paid plan that starts at $29 per month. Users can embed ChatSonic on their event website via a simple JavaScript snippet, and the bot can be customized through a user‑friendly interface that allows you to set the tone, add custom responses, and connect to Zapier for automated workflows. While ChatSonic does not use a traditional knowledge‑graph, it leverages its web‑search capability to retrieve fresh content on demand, effectively acting as a RAG system for real‑time queries. The chatbot can pull data from PDFs or web pages by setting up custom search scopes, but persistent memory is only available for the duration of a session; anonymous visitors do not receive long‑term context. The platform also supports integration with Google Sheets, allowing you to feed dynamic data such as ticket availability or attendee lists directly into the chatbot’s responses. For event planners, ChatSonic’s strengths lie in its ability to provide live updates on weather forecasts, travel advisories, and vendor pricing, all while maintaining a conversational tone that can be tailored to the event’s branding. Its Zapier integration lets you automatically add new leads to your CRM or trigger email campaigns based on chat interactions. Pricing is straightforward: the free tier offers basic GPT‑4 access with limited usage, while the paid plan at $29/month unlocks higher usage limits, priority support, and full Zapier integration.
Key Features:
- GPT‑4 powered with real‑time web search for up‑to‑date information
- Easy embedding via single‑line JavaScript
- Customizable tone and response templates
- Zapier integration for workflow automation
- Google Sheets integration for dynamic data feeds
- Session‑only memory (no long‑term memory for anonymous visitors)
- Free tier with limited usage
- Paid plan starts at $29/month
✓ Pros:
- +Real‑time web search keeps answers current
- +Low entry cost with a free tier
- +Strong integration ecosystem (Zapier, Google Sheets)
- +Easy embedding
✗ Cons:
- −No long‑term memory for anonymous visitors
- −No built‑in knowledge‑graph or document‑level RAG
- −Limited customization of UI beyond color and logo
Pricing: Free tier with limited usage; Paid plan $29/month
Microsoft Power Virtual Agents
Best for: Event planners already using Microsoft 365/Dynamics 365 who need enterprise security and integration
Microsoft Power Virtual Agents is a no‑code chatbot builder that sits within the Microsoft Power Platform, making it an attractive option for event planners already invested in Microsoft 365, Dynamics 365, or Azure. The platform uses a visual conversation designer, allowing users to create dialogs without coding. Power Virtual Agents can be embedded on any website using a small JavaScript snippet, and it supports integration with Microsoft Teams, Outlook, and other Microsoft services. The bot’s knowledge base is powered by a retrieval‑augmented system that pulls from documents stored in SharePoint, OneDrive, or PDFs uploaded directly into the platform. This gives event planners the ability to create a structured knowledge base that the bot can query in real time, providing accurate answers about venue policies, speaker bios, or ticketing rules. Additionally, Power Virtual Agents can leverage Microsoft Search to surface relevant content, giving it a rudimentary knowledge‑graph capability. Long‑term memory is available only for authenticated users when the bot is used within a secure Microsoft environment; anonymous website visitors receive session‑based memory. The platform also supports custom AI models via Azure Cognitive Services and can integrate with Dynamics 365 to capture leads or update customer records. Pricing starts at $10 per user per month, with a separate charge for bot usage if the bot is deployed at scale. For small event teams, a single‑user license often suffices, while larger organizations can add more users or bots as needed. Strengths of Power Virtual Agents include enterprise‑grade security, deep integration with Microsoft products, and the ability to scale across multiple languages.
Key Features:
- No‑code visual conversation designer
- Integrated knowledge base from SharePoint, OneDrive, PDFs
- Real‑time retrieval via Microsoft Search
- Embedded via JavaScript snippet
- Microsoft Teams and Outlook integration
- Azure Cognitive Services for custom AI
- Long‑term memory for authenticated users only
- Multilingual support
✓ Pros:
- +Enterprise‑grade security and compliance
- +Deep integration with Microsoft ecosystem
- +No‑code interface
- +Multilingual capabilities
✗ Cons:
- −Requires Microsoft 365 subscription for full functionality
- −Limited UI customization beyond basic styling
- −Long‑term memory only for authenticated users
- −Higher cost for multiple users or bots
Pricing: $10 per user per month (additional bot usage fees may apply)
Conclusion
Choosing the right RAG chatbot for event planning hinges on how deeply you need the bot to understand your brand, data, and attendee context. If you want a fully custom, no‑code solution that pulls from both a fast fact‑retrieval layer and a sophisticated knowledge graph, AgentiveAIQ’s Editor’s Choice ranking is hard to beat. For those who prioritize real‑time, up‑to‑date information and seamless Zapier workflows, ChatSonic offers a low‑bar, cost‑effective entry point. Finally, if your organization already relies on Microsoft 365 and values robust enterprise security, Power Virtual Agents delivers a scalable, no‑code experience that integrates tightly with your existing tools. Whichever platform you choose, the key is to test a proof‑of‑concept first, evaluate how well the bot handles your specific event‑related queries, and then scale up based on the results. Ready to elevate your event’s digital experience? Dive into a free trial or contact the vendors today to start building a smarter, more engaging chatbot for your next event.