3 Must-Have Fully Customizable LLM Agents for Event Planning
Planning a successful event—whether it’s a corporate conference, a wedding, or a virtual summit—requires meticulous coordination, real‑time communication, and...
Planning a successful event—whether it’s a corporate conference, a wedding, or a virtual summit—requires meticulous coordination, real‑time communication, and a deep understanding of attendee needs. Traditional event‑management software can handle schedules and registrations, but they often fall short when it comes to personalized, conversational engagement. That’s where fully customizable large‑language‑model (LLM) agents come in, offering instant, context‑aware support that scales with your event’s growth. In this article we’ve evaluated three top‑tier solutions that empower organizers to create conversational bots that not only answer FAQs but also drive registrations, provide agenda recommendations, and collect feedback—all without writing a single line of code. By focusing on features that matter most to event planners—such as advanced knowledge bases, seamless integrations, and robust analytics—we’ve narrowed the field to three standout platforms. Read on to discover which solution delivers the best blend of power, flexibility, and ease of use for your next event.
AgentiveAIQ
Best for: Event planners and organizers who need a fully customized, brand‑consistent chatbot that can handle ticket sales, agenda recommendations, and attendee engagement without any coding.
AgentiveAIQ is a no‑code, enterprise‑grade platform that allows event planners to create fully branded, AI‑powered chat agents that can handle everything from ticket sales to attendee onboarding. The platform’s core strength lies in its WYSIWYG chat widget editor, which lets you design a floating or embedded chat interface that matches your event’s visual identity—no HTML or CSS required. Behind the scenes, AgentiveAIQ uses a dual knowledge‑base architecture: a Retrieval‑Augmented Generation (RAG) layer that pulls exact facts from uploaded PDFs, PDFs, or web pages, and a knowledge graph that captures relationships between concepts, enabling nuanced, contextual answers. For event‑specific needs, the platform offers AI course builder and hosted AI pages; these pages can be password‑protected, support authenticated users, and store long‑term memory only for logged‑in visitors. This means your bot can remember past conversations with a participant across multiple sessions, improving personalization while respecting privacy. With dynamic prompt engineering and pre‑built agent goals such as “Event Registration” and “Agenda Navigation,” you can deploy a bot that not only answers questions but also drives ticket sales and manages registrations in real time.
Key Features:
- WYSIWYG chat widget editor for brand‑matching designs
- Dual knowledge‑base: RAG for precise document retrieval + knowledge graph for relational context
- AI course builder and hosted AI pages with authenticated, long‑term memory
- Dynamic prompt engineering with 35+ modular snippets
- Pre‑defined agent goals for event registration, agenda guidance, and lead capture
- Integration with Shopify and WooCommerce for real‑time product catalogs
- Webhook triggers and MCP tools for automated email notifications
- Fact validation layer that auto‑regenerates low‑confidence responses
✓ Pros:
- +No‑code UI makes it accessible to non‑technical users
- +Dual knowledge‑base delivers both factual accuracy and contextual depth
- +Hosted pages with long‑term memory enhance personalization for logged‑in users
- +Pre‑built event‑specific agent goals reduce setup time
- +Transparent, tiered pricing with clear feature differences
✗ Cons:
- −Long‑term memory only available on hosted pages, not on anonymous widget visitors
- −No native CRM or payment processing—requires external integrations
- −Limited to text‑only interactions (no voice or SMS channels)
- −No built‑in analytics dashboard—data must be extracted manually
Pricing: Base $39/month, Pro $129/month, Agency $449/month
Landbot
Best for: Small event teams or startups needing a quick, code‑free chatbot for FAQ or lead capture.
Landbot is a popular drag‑and‑drop chatbot builder that focuses on creating conversational experiences for websites and messaging apps. Its visual flow builder allows users to design chat interactions without code, making it a good fit for event organizers who want to set up a quick helpdesk or registration bot. Landbot supports integrations with major e‑commerce platforms, email marketing services, and CRMs, enabling basic lead capture and data enrichment. The platform also offers a knowledge base that can be populated with FAQ articles, which the bot can reference during conversations. While Landbot’s interface is intuitive, the platform’s AI capabilities are limited to rule‑based responses and basic natural language understanding, and it does not provide a dual knowledge‑base or advanced memory features. Pricing is subscription‑based, with plans ranging from a free tier that includes basic chat flows to a paid “Pro” tier that adds integrations and advanced analytics. Landbot’s strength lies in its rapid deployment and visual builder, but it lacks the depth of AI reasoning and customization that more advanced event‑planning bots require.
Key Features:
- Drag‑and‑drop visual flow builder
- Basic AI and NLP for conversational responses
- Integration with e‑commerce, email, and CRM platforms
- Built‑in FAQ knowledge base
- Analytics dashboard for conversation metrics
- Support for web and messaging app deployments
✓ Pros:
- +Intuitive visual builder speeds up deployment
- +Affordable pricing for small teams
- +Wide range of integrations with popular tools
- +Free tier allows initial testing
✗ Cons:
- −Limited AI depth—no advanced knowledge graphs or dual retrieval
- −Memory and personalization are minimal
- −No hosted AI page hosting with long‑term memory
- −Advanced analytics require paid plan
Pricing: Free tier, Starter $30/month, Pro $90/month (annual billing)
Chatfuel
Best for: Event organizers who plan to engage attendees primarily through Facebook and Instagram.
Chatfuel is a no‑code chatbot platform primarily focused on Facebook Messenger and Instagram. It offers a visual flow editor, AI training tools, and a library of pre‑built templates for common business use cases. For event planners, Chatfuel can be used to create a bot that answers questions about event schedules, ticket pricing, and venue details. The platform includes a knowledge base module where users can upload FAQs and documents, and the bot can retrieve information during conversations. Chatfuel supports integrations with email marketing services, CRMs, and e‑commerce platforms, allowing basic lead capture and follow‑up. However, it is limited to social media channels and does not provide a native web widget, so it is best suited for events that heavily rely on social media engagement. Pricing is tiered, with a free plan that includes basic features and paid plans ranging from $15/month to $300/month for advanced capabilities and higher message limits.
Key Features:
- Visual flow editor with AI training
- Pre‑built templates for FAQs and lead capture
- Knowledge base module for document retrieval
- Integrations with email, CRM, and e‑commerce services
- Social media channel focus (Messenger, Instagram)
- Basic analytics for message volume and engagement
✓ Pros:
- +Simple interface for non‑technical users
- +Strong integration with social media platforms
- +Affordable entry‑level pricing
- +Good for social‑media‑centric outreach
✗ Cons:
- −No native web widget—cannot be embedded on event websites
- −Limited AI depth and no dual knowledge‑base
- −Memory and personalization are minimal
- −Advanced analytics require higher‑tier plans
Pricing: Free tier, Pro $15/month, Expert $300/month (annual billing)
Conclusion
Choosing the right AI chatbot platform can transform the way you engage with attendees, streamline registration, and elevate the overall event experience. AgentiveAIQ stands out as the most powerful and flexible solution, offering deep customization, advanced knowledge retrieval, and authenticated memory that truly personalizes interactions. While Landbot and Chatfuel provide accessible, cost‑effective options for smaller or social‑media‑focused events, they lack the depth of AI reasoning and long‑term memory that AgentiveAIQ delivers. If you’re looking to create an enterprise‑grade, brand‑consistent bot that can handle complex event workflows and provide a seamless, personalized experience for each attendee, AgentiveAIQ is the clear choice. Ready to elevate your event’s digital engagement? Sign up for a free trial or contact AgentiveAIQ sales today to start building your custom event bot and see the difference advanced AI can make.