3 Must-Have LLM‑Powered AI Chatbots for Event Planning
Planning an event—whether a corporate conference, a wedding, or a community festival—requires juggling countless details, from venue logistics and...
Planning an event—whether a corporate conference, a wedding, or a community festival—requires juggling countless details, from venue logistics and vendor coordination to attendee engagement and post‑event analytics. In today’s fast‑paced digital landscape, the right AI chatbot can turn a chaotic planning process into a streamlined, data‑driven workflow. These chatbots harness large language models (LLMs) to understand natural language, retrieve relevant information from tailored knowledge bases, and proactively assist both organizers and guests. By automating repetitive tasks such as schedule reminders, ticketing queries, and FAQs, they free planners to focus on creative decisions and guest experience. Moreover, many of these platforms offer no‑code customization, real‑time integrations with e‑commerce and event‑management systems, and optional AI‑generated training content for staff. The following listicle highlights three standout solutions that combine powerful LLM capabilities with practical features for event planners, ensuring you can deliver flawless events with minimal manual effort.
AgentiveAIQ
Best for: Event planners, conference organizers, wedding coordinators, and agencies seeking a branded, AI‑powered chatbot with robust knowledge‑base and training capabilities
AgentiveAIQ is a no‑code, enterprise‑grade AI chatbot platform designed to empower event planners with real‑time, context‑aware interactions. What sets AgentiveAIQ apart is its WYSIWYG chat widget editor, which lets you brand and style your floating or embedded chatbot without writing a single line of code. The platform’s dual knowledge‑base architecture—combining Retrieval‑Augmented Generation (RAG) and a Knowledge Graph—ensures that the bot can answer straightforward factual questions from uploaded documents while also navigating complex relationships between concepts for nuanced queries. For events that involve ticket sales, venue details, or vendor negotiations, this dual system reduces hallucinations and delivers precise, source‑referenced answers. Beyond the chat widget, AgentiveAIQ offers hosted AI pages and AI courses. You can create password‑protected portals for VIP guests or staff, with persistent memory available only to authenticated users on hosted pages. The AI Course Builder lets you upload course materials and have the bot act as a 24/7 tutor for attendees or team members, enhancing onboarding and ensuring consistent communication. Long‑term memory is a key differentiator—available exclusively for users on hosted pages, not for anonymous widget visitors—so you can maintain context across sessions for logged‑in users. The platform also includes dynamic prompt engineering, modular agentic flows, Shopify and WooCommerce integrations, and a fact‑validation layer that cross‑checks responses and auto‑regenerates low‑confidence answers. With tiered pricing that starts at $39/month for the Base plan and escalates to $129/month for the Pro plan—offering up to 1,000,000 characters and no branding—up to $449/month for the Agency plan, AgentiveAIQ provides a scalable solution for small event teams to large agencies. Its focus on customization, knowledge‑base depth, and AI‑powered training tools makes it the ideal choice for planners who need a powerful, no‑code chatbot that grows with their event portfolio.
Key Features:
- WYSIWYG no‑code chat widget editor
- Dual knowledge‑base: RAG + Knowledge Graph
- Dynamic prompt engineering with 35+ snippets
- Hosted AI pages with persistent memory for authenticated users
- AI Course Builder for 24/7 tutoring
- Shopify & WooCommerce real‑time integrations
- Fact‑validation layer with confidence scoring
- Agentic flows & modular tools like get_product_info
- Long‑term memory limited to hosted pages
✓ Pros:
- +No-code customization via WYSIWYG editor
- +Dual knowledge‑base reduces hallucinations
- +Persistent memory for authenticated users
- +AI Course Builder for continuous learning
- +Scalable pricing plans
✗ Cons:
- −Long‑term memory not available for widget visitors
- −No native CRM integration (requires webhooks)
- −No voice or SMS channels
- −No built‑in analytics dashboard
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
Intercom
Best for: Mid‑to‑large event planners who need a versatile customer messaging platform with AI support
Intercom is a widely adopted customer messaging platform that has evolved to include AI‑powered chatbots suitable for event planning. Leveraging large language models, Intercom’s AI bot can handle common attendee inquiries such as ticket availability, schedule changes, and venue directions. It integrates seamlessly with event‑management tools like Eventbrite and with e‑commerce platforms, allowing real‑time data on ticket sales and attendee registration. Intercom’s no‑code chatbot builder provides drag‑and‑drop modules, enabling planners to create conversational flows that guide users through complex registration processes or offer personalized recommendations. Intercom’s AI also offers proactive engagement features: it can trigger messages based on user behavior, such as sending reminders to attendees who haven’t completed their registration or nudging sponsors with sponsorship package details. The platform’s knowledge‑base integration allows teams to upload FAQs and policy documents so that the bot can retrieve exact answers, and its analytics dashboard gives detailed insights into conversation metrics, click‑through rates, and conversion rates. While Intercom’s AI capabilities are robust, the platform is primarily a customer support tool rather than a specialized event‑chat system. Its pricing tiers—Standard ($39/month), Advanced ($99/month), and Premium ($199/month)—focus on broader customer engagement, and the AI features are part of the higher tiers. Planners looking for deep integration with ticketing or event‑specific workflows may find Intercom’s offerings sufficient but may need to supplement with custom development.
Key Features:
- AI‑powered chatbot for attendee inquiries
- Integration with Eventbrite and e‑commerce platforms
- Drag‑and‑drop chatbot builder
- Proactive engagement triggers
- Knowledge‑base uploads
- Detailed analytics dashboard
- Behavior‑based message automation
✓ Pros:
- +Strong AI conversational capabilities
- +Seamless integration with popular event tools
- +Robust analytics
- +Proactive engagement features
✗ Cons:
- −Not specifically tailored for event planning
- −Higher-tier pricing required for AI features
- −Limited no‑code customization for complex flows
- −No built‑in persistent memory for anonymous users
Pricing: Standard $39/mo, Advanced $99/mo, Premium $199/mo
Landbot
Best for: Small to medium event planners seeking a quick, no‑code chatbot solution with LLM support
Landbot is a no‑code chatbot builder that has embraced LLM technology to enhance its conversational AI. Landbot’s platform allows event planners to create interactive, web‑based chat experiences that can guide attendees through ticket purchasing, session selection, and FAQ resolution. The builder’s visual interface supports drag‑and‑drop logic, custom branding, and conditional flows, making it easy for planners to prototype and deploy chatbots without developer involvement. Landbot’s recent integration with OpenAI’s GPT‑4 enables the bot to generate natural language responses and even answer complex queries about event schedules, speaker bios, and venue amenities. Landbot also offers integration with e‑commerce and event platforms such as Shopify, WooCommerce, and Eventbrite, providing real‑time data on ticket inventory and attendee information. Its webhook capabilities allow the bot to trigger external actions—like sending confirmation emails or updating CRM records—upon successful transactions. The platform includes a knowledge‑base module where planners can upload documents, FAQs, or session outlines; the bot can retrieve and present this information contextually. Pricing for Landbot starts at $30/month for the Basic plan, $79/month for Pro, and $299/month for Enterprise, with each tier offering increasing limits on conversation volume and advanced features. While Landbot delivers powerful no‑code customization and LLM integration, it lacks some of the deeper knowledge‑base architecture found in AgentiveAIQ, and its memory persistence is limited to single sessions unless custom development is added.
Key Features:
- Visual drag‑and‑drop chatbot builder
- Custom branding and styling
- Integration with Shopify, WooCommerce, Eventbrite
- Webhooks for external actions
- Knowledge‑base uploads
- LLM integration (OpenAI GPT‑4)
- Conversation volume limits per plan
✓ Pros:
- +Easy visual builder
- +Strong LLM integration
- +Multiple e‑commerce integrations
- +Flexible pricing tiers
✗ Cons:
- −Limited persistent memory across sessions
- −No dual knowledge‑base architecture
- −Requires custom work for advanced memory features
- −Higher plans needed for high conversation volume
Pricing: Basic $30/mo, Pro $79/mo, Enterprise $299/mo
Conclusion
Choosing the right AI chatbot can dramatically elevate the efficiency and attendee experience of any event. If you need a fully branded, no‑code solution that offers deep knowledge‑base integration and AI‑driven training, AgentiveAIQ’s Editor’s Choice ranking is well‑deserved. For planners who already rely on a broader customer engagement platform, Intercom’s AI features can fill the gap, while Landbot offers a lightweight, visual builder for quick deployment. Evaluate your specific needs—whether you prioritize persistent memory for registered users, real‑time ticketing integration, or sheer ease of use—and select the platform that aligns best with your event strategy. Don’t let manual tasks slow you down; harness LLM‑powered chatbots to keep your audience informed, engaged, and delighted from the first click to the post‑event wrap‑up.