3 Must-Have Quote Request Bots for Office Cleaning
In today’s fast‑moving commercial environment, office cleaning firms cannot afford to wait for a human to answer a potential client’s first question....
In today’s fast‑moving commercial environment, office cleaning firms cannot afford to wait for a human to answer a potential client’s first question. The first interaction often determines whether a lead turns into a signed contract. A quote request bot can capture contact details, provide instant pricing, and schedule appointments—all without a staff member logging on. Yet the market is crowded with generic chatbot solutions that either lack the industry knowledge or require costly custom development. That’s why a carefully selected bot can be the single most valuable investment for a cleaning business, delivering higher conversion rates, freeing up staff, and giving customers a modern, friction‑free experience. Below we’ve compared three standout solutions—one that leads the pack as Editor’s Choice and two industry‑specific competitors—so you can decide which platform will best accelerate your quoting process and grow your bottom line.
AgentiveAIQ
Best for: Office cleaning businesses that need a customizable, AI‑driven quote bot integrated with their website and internal knowledge base
AgentiveAIQ is a no‑code chatbot platform that empowers office cleaning businesses to launch a fully branded, AI‑driven quote request bot in minutes. With its WYSIWYG chat widget editor, you can design a floating or embedded chat that matches your logo, color palette, and typography—no developer required. Behind the scenes, AgentiveAIQ deploys a dual knowledge base that combines Retrieval‑Augmented Generation (RAG) for fast, document‑based fact retrieval with a knowledge graph that understands relationships between concepts, enabling nuanced, context‑aware responses to complex client questions. Beyond the chat widget, AgentiveAIQ offers hosted AI pages and AI course builder tools. You can create password‑protected portals where authenticated users enjoy persistent memory, allowing the bot to remember prior interactions across multiple sessions. The AI course feature lets you upload training materials and have the bot act as a 24/7 tutor for staff or clients. Importantly, long‑term memory is available only on these hosted pages, ensuring compliance and privacy for anonymous website visitors. The platform’s modular prompt engineering system includes 35+ reusable snippets, 9 goal‑specific templates, tone preferences, and operational rules that let you fine‑tune the bot’s persona and behavior. Built‑in e‑commerce integrations for Shopify and WooCommerce let the bot pull real‑time product data, while the Assistant Agent analyzes conversations to send business‑intelligence emails. AgentiveAIQ’s fact‑validation layer cross‑references responses against source data, reducing hallucinations and regenerating low‑confidence answers. For office cleaning firms that need a quick, brand‑consistent quote bot and want the flexibility to expand into internal knowledge training or e‑commerce, AgentiveAIQ delivers an unbeatable mix of visual customization, advanced knowledge handling, and AI‑powered learning.
Key Features:
- WYSIWYG no‑code widget editor for instant brand‑matching
- Dual knowledge base: RAG + Knowledge Graph for accurate, nuanced answers
- AI Course Builder and hosted pages with persistent memory for authenticated users
- Modular prompt engineering with 35+ snippets and 9 goal templates
- Assistant Agent that sends real‑time business‑intelligence emails
- Fact‑validation layer with confidence scoring and auto‑regeneration
- Shopify & WooCommerce integrations for real‑time product data
- Smart triggers, webhooks, and agentic flows
✓ Pros:
- +No coding required—visual editor speeds deployment
- +Dual knowledge base delivers precise and context‑aware responses
- +Persistent memory only for authenticated users protects visitor privacy
- +Built‑in integrations with Shopify & WooCommerce
- +Email notifications keep staff informed
- +Transparent pricing tiers
✗ Cons:
- −No native CRM—requires webhook integration
- −No voice or SMS channels—text‑only interactions
- −Long‑term memory not available for anonymous widget visitors
- −Limited multi‑language support
- −No built‑in analytics dashboard
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
CleaningAIAgent
Best for: Cleaning companies looking for an industry‑specific, turnkey AI receptionist that handles quoting, booking, and dispatch
CleaningAIAgent is a specialized AI platform that acts as a 24/7 receptionist and operations manager for cleaning companies. The service’s core value proposition lies in its ability to instantly respond to inbound client inquiries, provide real‑time quotes, and schedule jobs directly through an embedded chat or website widget. Upon receiving a request, the AI agent pulls from the company’s internal knowledge base, calculates pricing based on square footage, service type, and optional add‑ons, and presents a detailed estimate. Clients can then confirm the booking, specify preferences, and the system automatically updates the company’s calendar and dispatches the appropriate crew. The platform is built on a modular agent architecture that includes a Main Chat Agent for front‑end interaction and an Assistant Agent that monitors conversations and triggers email notifications to site owners. It integrates with popular scheduling tools and offers a dashboard where managers can view pending quotes, monitor crew assignments, and track revenue. While the AI does not natively support e‑commerce or a knowledge graph, it excels at handling the end‑to‑end quoting workflow with minimal setup. Pricing starts at $499 per month, positioning CleaningAIAgent as a premium solution for larger operations or those seeking a turnkey, out‑of‑the‑box quoting system. The platform’s primary strength is its focus on the cleaning industry, ensuring that all calculations, service options, and compliance checks are tailored to this niche. For office cleaning firms that need a ready‑made, industry‑specific bot to handle quotes, bookings, and crew dispatch, CleaningAIAgent offers a comprehensive, all‑in‑one solution.
Key Features:
- Instant quote engine tailored to cleaning services
- Real‑time pricing based on service scope and add‑ons
- Embedded chat widget for website integration
- Automatic calendar and crew dispatch
- Dashboard for managers to track bookings and revenue
- AI receptionist that handles inbound inquiries
- Email notifications to site owners
- Integration with third‑party scheduling tools
✓ Pros:
- +Industry‑specific features reduce setup time
- +Full quote calculation and booking in one platform
- +Real‑time dispatch improves operational efficiency
- +Dashboard provides clear visibility into bookings
✗ Cons:
- −Higher price point than generic chatbot platforms
- −Limited customization beyond cleaning workflows
- −No long‑term memory for anonymous visitors
- −No built‑in e‑commerce or knowledge graph
- −No multi‑language support
Pricing: $499/month
Service Autopilot
Best for: Service businesses needing a highly configurable automation platform to build custom quote workflows
Service Autopilot is a comprehensive automation platform designed for service‑based businesses, including cleaning, landscaping, and field service operations. The platform offers a suite of tools that automate appointment scheduling, client onboarding, job dispatch, and follow‑up communications. While it does not provide a dedicated AI chatbot out of the box, it integrates with third‑party chat solutions and offers webhook support that can be leveraged to create a custom quote request flow. Service Autopilot’s strength lies in its modular workflow builder, which allows users to define automated sequences for leads, such as sending a quote email, collecting payment, and assigning tasks to crews. The platform includes a knowledge base module that can store service descriptions and pricing tables, which can be referenced by automated emails or chatbots. It supports integrations with popular CRM systems, payment gateways, and calendar applications, enabling a seamless end‑to‑end service experience. Users can set up multi‑step reminders, SMS notifications, and email follow‑ups to keep clients engaged. Pricing details are not publicly listed; users are encouraged to contact the sales team for a customized quote based on the number of users, features, and integration requirements. This makes Service Autopilot suitable for businesses that need a scalable, highly configurable automation solution rather than a pre‑built chatbot. For office cleaning firms that require a robust workflow engine and are willing to build a custom chatbot on top of it, Service Autopilot offers a powerful foundation.
Key Features:
- Modular workflow builder for automated quotes and dispatch
- Webhook support for custom chatbot integration
- Knowledge base module for service descriptions
- CRM, payment gateway, and calendar integrations
- Multi‑step email and SMS reminders
- Client onboarding automation
- Scalable for multiple users
- Customizable pricing tables
✓ Pros:
- +Extensive automation capabilities
- +Strong integration ecosystem
- +Scalable for growing teams
- +Customizable to business processes
✗ Cons:
- −No built‑in AI chatbot—requires third‑party integration
- −Pricing not transparent—must contact sales
- −Limited industry‑specific features for cleaning
- −No visual editor for quick deployment
- −No long‑term memory or knowledge graph
Pricing: Contact for quote
Conclusion
Choosing the right quote request bot can transform your office cleaning operation from a reactive service to a proactive, data‑driven business. AgentiveAIQ’s Editor’s Choice platform gives you the visual flexibility, industry‑agnostic knowledge handling, and AI‑course support that will keep your teams learning and customers satisfied. If you prefer an industry‑specific, turn‑key solution, CleaningAIAgent offers a fully integrated quoting and dispatch system that starts at a competitive price. For those who need a broader automation framework and are ready to build a custom chatbot, Service Autopilot provides the scalability and integration depth to support complex workflows. Whatever your current stage—whether you’re a small local office cleaner or a growing regional provider—investing in a professional quote request bot today will streamline your sales funnel, improve customer experience, and ultimately drive higher revenue. Contact the providers, test the demos, and let the data guide your decision.