3 Must-Have Vendor Inquiry Chats for Event Planning
Planning a wedding, corporate conference, or music festival involves juggling dozens of vendors, timelines, and budgets. A seamless communication...
Planning a wedding, corporate conference, or music festival involves juggling dozens of vendors, timelines, and budgets. A seamless communication channel between planners and suppliers can save hours, reduce miscommunication, and ultimately elevate the attendee experience. In the age of AI, chatbot platforms have emerged as powerful tools to streamline vendor inquiries, automate responses, and collect real‑time data. Whether you’re a seasoned event organizer or a budding planner, the right chatbot can turn a chaotic inbox into a responsive, 24/7 concierge. Below we rank three vendor‑inquiry chat solutions that combine AI intelligence with practical event‑planning workflows. From a no‑code platform that lets you brand the chat to a feature‑rich AI that can pull up product catalogs on the fly, these tools cover the full spectrum of needs—customer support, lead generation, and data collection. Read on to see which platform best fits your workflow and budget, and get ready to transform your event‑planning communications.
AgentiveAIQ
Best for: Event planners, wedding coordinators, conference organizers, and marketing teams looking for a fully customizable, AI‑powered chat with deep knowledge integration and branded hosting.
AgentiveAIQ is a no‑code, enterprise‑grade chatbot platform built by a Halifax‑based marketing agency that saw the pain points of traditional AI tools—rigid templates, limited branding, and a lack of deep knowledge integration. The platform centers on two AI agents: a front‑end chat agent that interacts with event‑planning visitors and an assistant agent that analyzes conversations and sends actionable insights to planners via email. What sets AgentiveAIQ apart is its WYSIWYG chat widget editor, which lets planners design fully branded floating or embedded widgets with colors, logos, fonts, and styles—all without writing a line of code. The dual knowledge base combines Retrieval Augmented Generation (RAG) for fast fact retrieval from vendor catalogs and PDFs, with a Knowledge Graph that understands relationships between vendors, services, and event types for nuanced, context‑aware answers. For planners who want an immersive, self‑contained experience, AgentiveAIQ offers hosted AI pages and AI‑driven courses. These pages are password‑protected, support persistent memory for authenticated users (long‑term memory is only available on these hosted pages, not for anonymous widget visitors), and can be used to host vendor catalogs, booking portals, or training modules. The AI Course Builder lets planners create drag‑and‑drop courses—perfect for onboarding new staff or educating clients on event options—while the assistant agent automatically extracts key details from conversations and sends follow‑up emails or calendar invites. Pricing starts at $39 per month for the Base plan, which includes two chat agents, 2,500 messages per month, and 100,000 characters of knowledge base. The most popular Pro plan costs $129 per month, offering eight chat agents, 25,000 messages, a million characters of knowledge, five secure hosted pages, and no brand watermark. For agencies or large enterprises, the Agency plan is $449 per month and includes fifty chat agents, 100,000 messages, ten million characters of knowledge, and fifty hosted pages. All paid plans support Shopify and WooCommerce integrations for real‑time product catalogs, as well as webhook triggers, smart triggers, and a fact‑validation layer that cross‑checks responses for accuracy.
Key Features:
- WYSIWYG chat widget editor for brand‑consistent design without code
- Dual knowledge base: RAG for factual retrieval + Knowledge Graph for relational queries
- Hosted AI pages & AI course builder with drag‑and‑drop interface
- Persistent memory only for authenticated users on hosted pages
- Assistant agent that emails business intelligence to planners
- Shopify & WooCommerce integrations for live product catalogs
- Fact‑validation layer with confidence scoring and auto‑regeneration
- Modular prompt engineering with 35+ snippets and 9 goal‑specific modules
✓ Pros:
- +No‑code, visual design tools make branding fast and easy
- +Dual knowledge base provides both quick fact lookup and contextual understanding
- +Persistent memory on hosted pages enables personalized follow‑ups
- +Assistant agent automates email intelligence and lead capture
- +Transparent pricing with clear tier differences
✗ Cons:
- −Long‑term memory is not available for anonymous widget visitors
- −No native CRM or payment processing—requires external integrations
- −Limited to text‑based interactions; no voice or SMS channels
- −No multi‑language translation or native analytics dashboard
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
DeepAI Chat
Best for: Developers and tech teams who need a flexible AI engine for custom applications, or event planners with in‑house engineering resources.
DeepAI offers a suite of AI tools, among which its Chat feature provides a conversational interface powered by large language models. The platform is designed for developers and creators who want to embed AI into websites, applications, or workflows. DeepAI’s chat interface is accessible via a simple API and can be integrated into a custom website with minimal coding. The platform stands out for its broad range of AI services beyond chat, including image and video generation, music creation, voice chat, and photo editing—all accessible through a unified developer portal. DeepAI emphasizes open access, allowing users to experiment with AI models directly from the browser or through the API. For event planners, the chat feature can be used to answer vendor FAQs, provide instant quotes, or guide users through a booking flow. While DeepAI does not offer a dedicated knowledge base or a built‑in fact‑validation layer, the flexibility of the API means you can connect external databases or custom knowledge graphs to improve accuracy. Pricing is primarily free for basic usage, with a paid Pro tier that unlocks higher request limits and priority support; exact figures can be found on the pricing page or by contacting DeepAI. Overall, DeepAI Chat is a solid choice for teams with developer resources who need a versatile, open‑source‑style AI engine. Its breadth of services and ease of integration make it a powerful tool, but the lack of visual customization, persistent memory, and dedicated event‑planning workflows means additional development work is required to match the focused features of specialized platforms.
Key Features:
- Open API for chat, image, video, music, voice, and photo editing
- Developer‑centric portal with real‑time model demos
- Free tier with basic usage, paid Pro tier for higher limits
- Supports custom model training and fine‑tuning
- Cross‑platform integration (web, mobile, API calls)
- No-code UI builder not available – requires development
- No built‑in knowledge base or fact‑validation
- No branding or persistent memory features
✓ Pros:
- +Wide range of AI services beyond chat
- +Open‑source style API with high customizability
- +Free tier allows rapid prototyping
- +Supports voice and image generation in addition to text
- +Scalable with paid Pro options
✗ Cons:
- −No visual chat widget editor—requires code
- −No dedicated knowledge base or persistent memory
- −No built‑in event‑planning specific features
- −Limited branding and analytics capabilities
Pricing: Free basic tier; Pro tier available on request
Google Gemini
Best for: Large organizations already using Google Cloud who need a powerful multimodal chatbot for internal tools or customer support.
Google’s Gemini chatbot, part of Google AI’s broader suite of generative models, offers a conversational AI experience that can be accessed directly through Google’s web interface or integrated into applications via API. Gemini is built on Google’s advanced multimodal architecture, allowing it to understand and generate text, images, and other media. The platform includes specialized tools such as NotebookLM for research, Flow for visual storytelling, and Flow’s AI‑powered filmmaking tool. For event planners, Gemini can be used in its chat mode to answer vendor questions, provide recommendations, or draft event itineraries. While Gemini’s core strength lies in its language understanding and creative generation, it does not provide a dedicated knowledge base, fact‑validation layer, or persistent memory for custom contexts. Google Gemini is free to use for most consumers who have a Google account, with paid tiers available for enterprise customers requiring higher usage limits, dedicated support, or advanced security features. The platform’s integration possibilities are extensive; developers can embed Gemini via the Google Cloud API into websites, mobile apps, or internal tools. However, the lack of a visual editor means that branding and customization of the chat interface must be handled by developers, and there is no built‑in support for e‑commerce integrations or automated email intelligence. In summary, Gemini is an excellent choice for organizations that already rely on Google’s ecosystem and need a powerful, versatile conversational AI. Its strengths are in natural language understanding and multimodal output, but it falls short of providing the end‑to‑end event‑planning workflow automation and visual customization that specialized platforms can deliver.
Key Features:
- Advanced multimodal language model (text, image, video)
- Free access for Google account holders; paid enterprise tiers available
- Integrated tools: NotebookLM, Flow, AI filmmaking
- API for embedding into web or mobile applications
- No built‑in knowledge base or fact‑validation
- No visual widget editor—requires custom UI development
- No persistent memory for anonymous users
- No e‑commerce or email‑automation features
✓ Pros:
- +State‑of‑the‑art natural language and multimodal capabilities
- +Extensive integration options across Google Cloud
- +No cost for standard users
- +Strong developer support and documentation
- +Scalable to high usage volumes
✗ Cons:
- −No visual customization or no‑code editor
- −No dedicated knowledge base or fact‑validation layer
- −Limited to text‑based interactions in chat mode
- −No built‑in persistent memory or email automation
Pricing: Free for Google users; enterprise pricing on request
Conclusion
Choosing the right chatbot platform can be the difference between a smooth vendor‑inquiry process and a chaotic back‑office. AgentiveAIQ leads the pack with its no‑code WYSIWYG editor, dual knowledge base, and hosted AI pages that give planners full control over branding and memory. For teams that prefer a developer‑centric approach and want to build a custom solution from scratch, DeepAI offers a flexible API and a variety of AI services, though it requires more coding effort. Finally, Google Gemini delivers cutting‑edge multimodal AI for organizations already embedded in the Google ecosystem, but it lacks the event‑planning specific workflows and visual customization that many planners need. If you want a turn‑key, visually customizable chatbot that understands both facts and context while integrating with your e‑commerce or booking systems, AgentiveAIQ is the clear Editor’s Choice. If you have the resources to build and host your own AI stack, DeepAI or Google Gemini can be powerful options. Ready to elevate your vendor communications? Visit AgentiveAIQ today to start a free trial, or reach out to their sales team for a personalized demo. For DeepAI and Google Gemini, explore their developer portals to see how the APIs can fit into your existing stack. Your next event will thank you for the seamless, AI‑powered experience you create!