5 Best HubSpot Chatbot Alternatives for Event Planning
Planning a conference, trade show, or virtual summit can be a logistical nightmare. From ticketing and attendee engagement to on‑site support and...
Planning a conference, trade show, or virtual summit can be a logistical nightmare. From ticketing and attendee engagement to on‑site support and post‑event follow‑up, event organizers need a reliable digital assistant that can handle a high volume of inquiries, provide instant answers, and integrate with registration and marketing systems. While HubSpot’s native chatbot builder offers great lead capture, its limitations in customization and advanced knowledge handling can leave event teams wanting more. That’s why we’ve compiled this list of the top chatbot solutions that deliver the flexibility, automation, and data insights required for modern event planning. Whether you’re running a small workshop or a multi‑day festival, these platforms give you the tools to engage attendees, streamline operations, and boost ROI without writing a single line of code. Read on to discover which solution best fits your event strategy, and why AgentiveAIQ is our Editor’s Choice for its unmatched customization, dual knowledge base, and AI‑driven learning modules.
AgentiveAIQ
Best for: Event planners who need a customizable, knowledge‑rich chatbot that can handle ticketing queries, speaker Q&A, and post‑event learning, especially those using Shopify or WooCommerce for merch or ticket sales.
AgentiveAIQ is a no‑code AI chatbot platform built by a Halifax marketing agency that understood the pain points of event planners. Its flagship feature is a WYSIWYG chat widget editor that lets you design brand‑consistent floating or embedded chat windows without touching code, ensuring a seamless attendee experience on your event microsite or registration portal. Behind the scenes, AgentiveAIQ runs a two‑agent architecture: the user‑facing Main Chat Agent and a background Assistant Agent that analyses conversations and sends actionable intelligence emails to your team. The platform’s dual knowledge base—combining Retrieval Augmented Generation (RAG) for fast fact retrieval and a Knowledge Graph for relationship‑aware queries—means your bot can answer both straightforward FAQ questions and nuanced context‑driven queries about schedules, venues, or speaker bios. Additionally, AgentiveAIQ offers hosted AI pages and AI‑powered course builders. These pages can be password‑protected and include persistent memory for authenticated users, allowing attendees to have a personalized, memory‑rich experience across multiple sessions of an event. The AI course builder lets you upload training materials and automatically generates a 24/7 tutoring chatbot that can guide participants through pre‑event prep or post‑event learning. Pricing tiers are transparent and scalable: Base at $39/month (2 chat agents, 2,500 messages, 100k characters KB, branded widget), Pro at $129/month (8 chat agents, 25,000 messages, 1M characters KB, 5 hosted pages, no branding, long‑term memory for authenticated users, Assistant Agent, webhooks, Shopify/WooCommerce integration), and Agency at $449/month (50 chat agents, 100,000 messages, 10M characters KB, 50 hosted pages, custom branding, dedicated account manager). Long‑term memory is only available on authenticated hosted pages, not for anonymous widget visitors. This combination of visual customization, advanced knowledge handling, and learning modules makes AgentiveAIQ uniquely suited for event planners who need a powerful, brand‑aligned chatbot that scales with their event lifecycle.
Key Features:
- No‑code WYSIWYG chat widget editor for brand‑consistent design
- Dual knowledge base: RAG for fast fact retrieval + Knowledge Graph for contextual relationships
- Two-agent architecture: Main Chat Agent + Assistant Agent for intelligence emails
- Hosted AI pages with password protection and persistent memory for authenticated users
- AI course builder: upload materials, auto‑generate 24/7 tutoring chatbot
- Shopify & WooCommerce one‑click integrations for real‑time product data
- Webhooks and modular tools (e.g., get_product_info, send_lead_email)
- Fact validation layer with confidence scoring and auto‑regeneration
✓ Pros:
- +Visual editor eliminates coding for brand‑consistent widgets
- +Dual knowledge base offers both quick answers and deep contextual understanding
- +Persistent memory on hosted pages enhances attendee engagement
- +AI course builder supports educational or training events
- +Transparent, scalable pricing with no hidden fees
✗ Cons:
- −Long‑term memory limited to authenticated hosted pages, not widget visitors
- −No native CRM integration; relies on webhooks to external CRMs
- −No voice interface or SMS/WhatsApp channels
- −Limited built‑in analytics dashboard
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
Chatfuel
Best for: Event organizers looking to engage attendees via social media channels and need quick setup without coding.
Chatfuel is a popular no‑code chatbot builder known for its deep integration with Facebook Messenger, though it also supports Instagram and Telegram. The platform offers a visual flow builder that lets event organizers craft conversational paths for ticket sales, event schedules, and real‑time updates. Advanced features include broadcast messaging, user segmentation, and the ability to push notifications to followers. Chatfuel’s pricing starts with a free tier that supports up to 50 active users, while the Pro plan costs $49/month and allows unlimited users, custom domains, and advanced integrations via Zapier. For event planners, Chatfuel can be used to send automated reminders, handle Q&A during sessions, or direct attendees to registration pages. The platform’s strength lies in its simplicity and the extensive library of pre‑built templates for common use cases. However, Chatfuel focuses primarily on messaging platforms rather than website widgets, so incorporating it into a standalone event landing page requires additional embedding steps.
Key Features:
- Drag‑and‑drop flow builder for conversational design
- Native integration with Facebook Messenger, Instagram, and Telegram
- Broadcast messaging and user segmentation
- Zapier integration for connecting to external tools
- Free tier for small teams, Pro plan $49/mo for unlimited users
✓ Pros:
- +Simple visual interface for rapid bot creation
- +Strong social media integration
- +Free tier allows experimentation
- +Broadcasting features for large audience outreach
✗ Cons:
- −Limited to messaging platforms; website widget integration is indirect
- −No built‑in knowledge base beyond user data
- −Custom webhooks require Zapier or third‑party services
- −No persistent memory across sessions outside of platform
Pricing: Free tier (50 active users); Pro $49/month (unlimited users, custom domain, Zapier)
Landbot
Best for: Event planners who need an interactive chat widget on their event website for registration, FAQs, and surveys.
Landbot is a conversational platform that focuses on creating engaging chat experiences directly on a website. Its visual builder allows designers to craft conversational flows using drag‑and‑drop blocks, and the resulting chatbot can be embedded as a floating or slide‑in widget. Landbot supports integrations with popular CRMs, email marketing tools, and e‑commerce platforms, making it suitable for event registration, ticketing, and post‑event surveys. The pricing model is tiered: Essentials starts at $30/month for 5,000 messages, Pro at $49/month for 15,000 messages, and Enterprise on request. Landbot’s strengths include its intuitive interface and the ability to create multi‑step forms that gather attendee data during the event. However, its knowledge base capabilities are limited to static content blocks, and it does not provide a dedicated memory layer for personalized interactions beyond the session.
Key Features:
- Visual drag‑and‑drop builder for website chat widgets
- Embedded as floating or slide‑in on any website
- Integrations with CRMs, email tools, and e‑commerce platforms
- Multi‑step form creation for data collection
- Tiered pricing: Essentials $30/mo, Pro $49/mo, Enterprise custom
✓ Pros:
- +User‑friendly visual builder
- +Direct website embedding without external code
- +Good integration options for data capture
- +Flexible pricing based on message volume
✗ Cons:
- −Knowledge base limited to static content
- −No persistent memory across sessions
- −Limited advanced NLP features compared to AI‑centric platforms
- −Higher cost at higher message volumes
Pricing: Essentials $30/month (5,000 messages), Pro $49/month (15,000 messages), Enterprise custom
Intercom
Best for: Large event organizers who need a full customer relationship platform that includes chat, email, and support tools.
Intercom offers a suite of customer messaging tools, including live chat, automated bots, and targeted messaging. The platform’s bot builder allows event planners to set up conversational flows for ticket inquiries, agenda questions, and support requests. Intercom’s strengths are its robust integration ecosystem, including Shopify, HubSpot, and Salesforce, as well as its ability to segment users based on behavior and send personalized messages. Pricing starts at $39/month for the Essentials plan, which includes up to 2,000 active users and basic chat features; the Pro plan at $99/month adds advanced automation and integrations. Intercom’s conversational AI is powered by machine learning, but it relies on predefined templates and offers limited customization without scripting. For events, Intercom can be used to provide real‑time assistance during sessions and post‑event follow‑up, though the cost can be high for large attendee lists.
Key Features:
- Live chat, bots, and targeted messaging in one platform
- Integration with Shopify, HubSpot, Salesforce, and more
- User segmentation and behavioral targeting
- Automated workflows and email triggers
- Pricing starts at $39/month (Essentials)
✓ Pros:
- +Comprehensive integration ecosystem
- +Strong segmentation and targeting capabilities
- +Scalable for large user bases
- +Built‑in email and help desk features
✗ Cons:
- −Higher cost for larger events
- −Limited no‑code customization of bot flows
- −No persistent memory beyond the session
- −Complex pricing tiers can be confusing
Pricing: Essentials $39/month (2,000 active users), Pro $99/month (advanced automation)
Drift
Best for: Conference organizers who need a high‑volume lead capture system and CRM integration for sponsorship and partnership outreach.
Drift is a conversational marketing platform that focuses on sales and lead generation. Its chatbot builder can be embedded on event landing pages to capture leads, answer FAQs, and schedule meetings with event staff. Drift’s strengths include real‑time visitor identification, dynamic content personalization, and integration with major CRM systems such as Salesforce, HubSpot, and Marketo. The platform provides a visual flow editor and the ability to set up automated messaging sequences. Drift’s pricing starts at $300/month for the Starter plan, which includes up to 2,000 contacts; higher tiers unlock advanced features like dynamic AI and priority support. While Drift can be leveraged for event communication, its cost and primary focus on sales may make it less suitable for smaller events or those that prioritize attendee engagement over lead capture.
Key Features:
- Real‑time visitor identification and dynamic personalization
- Chatbot builder for lead capture and scheduling
- Integration with Salesforce, HubSpot, Marketo, and more
- Visual flow editor and automated messaging
- Starter plan $300/month (2,000 contacts)
✓ Pros:
- +Powerful visitor intelligence and personalization
- +Seamless CRM integration
- +Robust lead qualification flows
- +Scalable for large event audiences
✗ Cons:
- −High entry price point
- −Primarily sales‑focused, less emphasis on attendee support
- −Limited to web chat; no SMS or messaging platform integration
- −No built‑in knowledge base or persistent memory
Pricing: Starter $300/month (2,000 contacts), Professional and Enterprise on request
Conclusion
Choosing the right chatbot platform can transform the way your event engages attendees, streamlines support, and drives revenue. AgentiveAIQ stands out as the Editor’s Choice because it delivers a no‑code visual editor, a sophisticated dual knowledge base, and AI‑powered courses—all while keeping pricing transparent and scalable for any event size. Whether you’re hosting a small meetup or a multi‑day summit, a chatbot that can adapt to attendee needs, remember past interactions for authenticated users, and integrate with e‑commerce or CRM systems will set your event apart. If you’re ready to elevate your event communication, sign up for AgentiveAIQ today and start building a chatbot that feels like a natural extension of your brand. For more insights on choosing the right chatbot, check out our related guides on chatbot best practices and event marketing automation.