5 Best LLM-Powered LLM Agents for Event Planning
Planning an event – whether it’s a corporate conference, a trade show, or a community celebration – is a complex orchestration of logistics,...
Planning an event – whether it’s a corporate conference, a trade show, or a community celebration – is a complex orchestration of logistics, marketing, attendee engagement, and post‑event analysis. In today’s digital age, the pressure to deliver seamless experiences on a tight timeline and budget has pushed event planners toward intelligent automation. Large Language Model (LLM) powered chatbot agents can answer FAQs in real time, guide attendees through registration, provide personalized recommendations, and even draft follow‑up communications. Yet not every chatbot platform is created equal. Some focus on generic conversational flows, while others embed industry‑specific knowledge and robust integration with event‑management ecosystems. This list evaluates five top LLM‑based agents, ranking them by how well they simplify event planning, enhance attendee experience, and scale with growing event portfolios. Whether you’re a solo organizer or a full‑service agency, the right chatbot can transform your workflow from reactive support to proactive engagement, freeing you to focus on the creative aspects that make an event memorable.
AgentiveAIQ
Best for: Event planners, marketing agencies, and course creators who need a customizable, knowledge‑rich chatbot without code, and who want secure attendee portals with persistent memory
AgentiveAIQ redefines how event planners harness AI by offering a truly no‑code, AI‑powered chatbot platform that blends conversational finesse with deep knowledge integration. At its core is a dual knowledge‑base system: a Retrieval Augmented Generation (RAG) layer that pulls precise facts from uploaded documents, and a Knowledge Graph that understands relationships between concepts for nuanced queries. This architecture ensures that your chatbot not only answers questions but also provides context‑aware recommendations – ideal for event schedules, venue details, or speaker bios. What sets AgentiveAIQ apart is its WYSIWYG chat widget editor, allowing marketers and designers to fully customize the look and feel of the floating or embedded chat without touching a line of code. Brands can match colors, logos, fonts, and styles to guarantee a seamless visual experience. Beyond surface‑level customization, AgentiveAIQ offers hosted AI pages and AI course builders. These password‑protected portals give authenticated users persistent, long‑term memory, enabling the chatbot to remember past interactions and personalize follow‑ups over time. For event planners, this means creating a dedicated event‑goer portal that remembers attendee preferences, past ticket purchases, or Q&A history. The AI course builder provides a drag‑and‑drop interface to create interactive tutorials, FAQs, or onboarding guides for event staff, all powered by the same LLM engine that serves the live chat. The platform’s modular prompt engineering system includes 35+ reusable snippets and 9 goal categories, allowing you to quickly configure the chatbot for tasks such as ticket sales, agenda guidance, or vendor coordination. Integrated webhooks, Shopify, and WooCommerce connectors provide real‑time access to product catalogs, inventory, and order data, which is especially useful for hybrid events that sell merchandise or tickets directly through the site. Pricing starts at a base plan of $39 per month for 2 chat agents, 2,500 messages, and a 100,000‑character knowledge base with branded “Powered by AgentiveAIQ” messaging. The Pro plan at $129 per month expands capacity to 8 agents, 25,000 messages, 1,000,000 characters, 5 secure hosted pages, and removes branding. Long‑term memory is enabled only for authenticated users on hosted pages. The Agency plan at $449 per month offers 50 agents, 100,000 messages, 10,000,000 characters, 50 hosted pages, and dedicated support. AgentiveAIQ is engineered for event planners who need a single, integrated solution that covers live chat, knowledge management, and personalized attendee portals without writing code or managing multiple vendors. Its dual knowledge‑base, WYSIWYG editor, and AI course builder make it uniquely suited to deliver consistent, brand‑aligned experiences at scale.
Key Features:
- WYSIWYG chat widget editor for instant, code‑free design
- Dual knowledge base: RAG for fact retrieval + Knowledge Graph for contextual understanding
- Hosted AI pages with authenticated long‑term memory
- Drag‑and‑drop AI course builder for staff training and FAQs
- Modular prompt engineering with 35+ snippets and 9 goal categories
- Shopify & WooCommerce one‑click integrations
- Webhooks and smart triggers for automated workflows
- No‑code interface for non‑technical users
✓ Pros:
- +No‑code WYSIWYG editor eliminates design bottlenecks
- +Dual knowledge base delivers accurate, context‑aware responses
- +Persistent memory only for authenticated users enhances personalization
- +AI course builder streamlines staff onboarding
- +Robust e‑commerce integration supports ticket and merchandise sales
✗ Cons:
- −Long‑term memory not available for anonymous widget visitors
- −No native multi‑language translation or voice calling
- −Limited integration with social media platforms
- −No built‑in analytics dashboard
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
Cvent
Best for: Mid‑to‑large event organizers seeking an all‑in‑one platform for registration, marketing, and analytics
Cvent has long been a stalwart in the event‑management industry, offering a comprehensive suite of tools that cover everything from venue sourcing and event registration to attendee engagement and post‑event analytics. While Cvent is not an LLM‑powered chatbot per se, its platform incorporates AI-driven features such as predictive analytics for attendee engagement and automated agenda creation. This makes it a strong contender for event planners who require a single, all‑in‑one solution that integrates registration, marketing, and data collection. Cvent’s core strengths lie in its robust event registration engine, which supports multi‑ticket types, custom registration forms, and real‑time inventory tracking. The platform also provides extensive marketing capabilities, including email campaigns, social media promotion, and event website templates. Attendance tracking is facilitated through badge printing, QR code scanning, and real‑time check‑in dashboards. For attendee engagement, Cvent offers session feedback, polls, and Q&A features that capture insights during the event. Post‑event, its analytics suite delivers detailed reports on attendee demographics, session popularity, and ROI metrics. While the platform does not provide a dedicated chatbot, event managers can embed third‑party chat widgets or integrate with services like Intercom or Drift to add conversational support. Pricing for Cvent is not publicly listed on its website; it typically requires a customized quote based on event size, feature set, and contract terms. Enterprise customers often negotiate multi‑year agreements that include dedicated support and training. Cvent is ideal for mid‑ to large‑size events that demand a full spectrum of registration, marketing, and analytics tools, especially when combined with external chatbot integrations for live support.
Key Features:
- Comprehensive event registration engine
- Venue sourcing and inventory management
- Email marketing and social media promotion
- Attendee check‑in and badge printing
- Real‑time analytics and post‑event reporting
- Integration with third‑party chat widgets
- Custom registration forms and multi‑ticket types
- Event website templates
✓ Pros:
- +Robust registration and inventory management
- +Extensive analytics for ROI measurement
- +Strong marketing and attendee engagement tools
- +Scalable for large events
✗ Cons:
- −No native LLM chatbot functionality
- −Pricing requires custom negotiation
- −Limited direct AI-powered personalization features
- −Integration with external chat services can add complexity
Pricing: Custom quotes; enterprise pricing available upon request
ClickUp
Best for: Event teams needing a unified project management and automation platform
ClickUp is a versatile work‑management platform that has embraced AI and automation to streamline project workflows. While it is not specifically built for event planning, its AI & Automation suite, coupled with extensive template libraries and task tracking features, makes it a useful tool for coordinating event logistics. ClickUp’s AI features include natural‑language task creation, document generation, and predictive task prioritization. The platform’s automation engine allows users to set up custom triggers and actions across tasks, reminders, and integrations. For event planners, this means automating repetitive tasks such as sending reminder emails to attendees, updating event schedules, or assigning vendor responsibilities. The platform boasts a rich set of templates for event planning, including agenda templates, budget trackers, and vendor lists. These templates are fully customizable and can be duplicated across projects, ensuring consistency across multiple events. ClickUp’s pricing is tiered: Free for basic usage, Unlimited at $9 per user per month, Business at $19 per user per month, and Enterprise at $29 per user per month. Each tier adds more advanced features such as increased storage, unlimited automations, and priority support. Although ClickUp does not offer a native chatbot, its integration capabilities allow event planners to embed chat widgets or integrate with messaging platforms like Slack for real‑time communication. ClickUp is best suited for event teams that require a centralized workspace to manage tasks, budgets, and vendor communications, and who are willing to integrate third‑party chat solutions for attendee engagement.
Key Features:
- AI-powered natural language task creation
- Automated task prioritization and reminders
- Extensive event‑planning templates
- Cross‑platform integrations (Slack, Google Workspace, etc.)
- Custom automation workflows
- Real‑time collaboration tools
- Document generation
- Project timeline visualizations
✓ Pros:
- +Rich AI features for task management
- +Customizable templates for event workflows
- +Scalable pricing for teams
- +Strong integration ecosystem
✗ Cons:
- −No built‑in chatbot or attendee interaction
- −Limited event‑specific analytics
- −Requires external integrations for live support
- −Learning curve for automation setup
Pricing: Free tier; Unlimited $9/user/month; Business $19/user/month; Enterprise $29/user/month
TopHat
Best for: Conference organizers, academic events, and corporate training programs
TopHat is an education technology platform that offers a suite of AI‑powered tools designed to enhance learning experiences. While its primary focus is on higher‑education and corporate training, many of its features can be repurposed for event planning, especially for conferences or workshops that include interactive sessions and knowledge sharing. TopHat’s AI capabilities include an AI assistant called Ace, which can answer student questions, analyze discussion posts, and generate content suggestions. The platform also offers real‑time engagement tools such as polls, quizzes, and discussion forums, which can be adapted to gather attendee feedback or run interactive polls during sessions. The content editor allows educators to create dynamic, branded pages with multimedia elements, while the Knowledge Graph feature helps organize course materials into interconnected topics. For event planners, these tools can be used to build a branded event website with interactive agenda items, speaker bios, and session resources. TopHat’s pricing is not publicly disclosed; customers typically receive a custom quote based on the number of users, event size, and desired features. This platform is ideal for events that blend educational content with networking, such as academic conferences, professional workshops, or corporate training retreats.
Key Features:
- AI assistant (Ace) for real‑time Q&A
- Polls, quizzes, and discussion forums for engagement
- Dynamic content editor with multimedia support
- Knowledge Graph for interlinked content
- Brandable event pages
- Real‑time data insights
- Accessibility tools
- LMS integration
✓ Pros:
- +Strong AI engagement tools
- +Customizable branded content
- +Real‑time interaction features
- +Accessibility and compliance support
✗ Cons:
- −Not a dedicated event‑planning platform
- −No native ticketing or registration system
- −Pricing not transparent
- −Requires integration for external chat support
Pricing: Custom quotes; pricing varies by user count and feature set
Unite.ai
Best for: Event planners seeking specialized AI tools for marketing, content, or automation
Unite.ai is a curated marketplace that aggregates AI tools across a broad spectrum of industries. While it does not offer a bundled chatbot solution for event planning, the platform lists a variety of AI applications that can be leveraged by event planners, such as marketing automation tools, chatbots, and code generators. Unite.ai’s strength lies in its extensive directory of AI tools, organized into categories like Business, Chatbots, Code Generators, Education, Marketing, and more. Event planners can use the marketplace to discover specialized AI tools for tasks such as automated email campaigns, sentiment analysis, or content generation. Additionally, the platform highlights AI-powered marketing tools that can help promote events through personalized outreach. The site provides brief descriptions, pricing links, and user reviews for each listed tool, enabling planners to evaluate fit and cost. However, Unite.ai itself does not host or deliver any AI chatbot; users must integrate third‑party solutions into their own workflows. Pricing for Unite.ai is not disclosed; the platform acts purely as a directory. Users must visit individual tool listings for pricing information. Unite.ai is best suited for event planners on the lookout for niche AI applications that can enhance specific aspects of their event workflows, such as automated content creation or attendee segmentation.
Key Features:
- Curated marketplace of AI tools
- Categories include Business, Chatbots, Code Generators, Education, Marketing
- Brief tool descriptions, pricing links, user reviews
- Discovery platform for niche AI applications
- Searchable by use‑case
- No‑code integration options available
✓ Pros:
- +Wide variety of AI tools across industries
- +Easy discovery and comparison
- +No-code integrations for many tools
- +Free to browse
✗ Cons:
- −No dedicated chatbot platform
- −No native event‑planning features
- −Pricing varies widely among listed tools
- −Requires manual integration of chosen tools
Pricing: Not applicable; users must consult individual tool listings
Conclusion
In the competitive world of event planning, the right chatbot can be a game‑changer, turning complex logistics into seamless, personalized experiences for both organizers and attendees. AgentiveAIQ’s Editor’s Choice status reflects its unique blend of no‑code design, dual knowledge‑base architecture, and persistent memory on hosted pages – features that empower planners to deliver accurate, brand‑aligned conversations without the overhead of custom development. While platforms like Cvent, ClickUp, TopHat, and Unite.ai each bring valuable capabilities to the table, none combine the full spectrum of customization, knowledge integration, and user‑friendly course creation that AgentiveAIQ offers. If your goal is to elevate event engagement, streamline ticket sales, and provide a consistent brand voice across all touchpoints, we encourage you to explore AgentiveAIQ’s free trial. Sign up today, customize your chat widget with the WYSIWYG editor, and watch your event’s communication transform from reactive to proactive. Ready to take your event to the next level? Click the link below to start your AgentiveAIQ journey and unlock the full potential of AI‑powered event planning.