5 Must-Have Lead Generation Chatbots for Event Planning
In today’s hyper‑connected event landscape, capturing and nurturing leads in real time can make the difference between a successful conference and an...
In today’s hyper‑connected event landscape, capturing and nurturing leads in real time can make the difference between a successful conference and an under‑attended gathering. A well‑designed chatbot not only engages prospective attendees, but also gathers essential information, answers FAQs, and streams data back to your marketing team for instant follow‑up. Whether you’re running a trade show, a virtual summit, or a series of corporate workshops, the right chatbot can streamline the registration process, boost engagement, and ultimately increase ticket sales. This listicle spotlights five standout solutions that are tailored for event planners, each offering unique strengths in lead capture, integration, and user experience. From a no‑code platform that lets you design your own brand‑aligned chat widget to an established event‑management giant with built‑in attendee engagement tools, you’ll find a solution that fits your budget, technical skill level, and event scale. Dive in to discover which chatbot will elevate your event marketing strategy and help you turn curious browsers into committed participants.
AgentiveAIQ
Best for: Event planners and marketers who need fully branded, highly customizable chatbots with advanced knowledge management and optional AI course support.
AgentiveAIQ stands out as a powerful no‑code platform that empowers event planners to build fully customized chatbots without writing a single line of code. Its WYSIWYG chat widget editor lets you design floating or embedded chat windows that match your brand’s colors, fonts, and logo, ensuring a seamless visual experience for attendees. Behind the scenes, AgentiveAIQ employs a dual knowledge base system that combines Retrieval Augmented Generation (RAG) for fast fact retrieval from uploaded documents with a Knowledge Graph that understands relationships between concepts, enabling nuanced, context‑aware responses. For event organizers who need more than a surface‑level chatbot, the platform offers hosted AI pages and course builders. These secure, password‑protected portals can serve as virtual event lounges, ticketing pages, or post‑event debrief tools, complete with persistent memory for authenticated users. Long‑term memory is available only for hosted page users, meaning anonymous widget visitors receive session‑based interactions. AgentiveAIQ’s pricing is tiered to match business size: a Base plan at $39/month starts with two chat agents and basic features; the Pro plan at $129/month adds eight agents, 25,000 messages, a million‑character knowledge base, five hosted pages, and advanced capabilities like webhooks and e‑commerce integrations; the Agency plan at $449/month scales to 50 agents and 100,000 messages, plus 10‑million characters and 50 hosted pages. With a focus on customization, robust knowledge management, and a full suite of AI‑driven courses, AgentiveAIQ delivers the depth and flexibility that event planners need to drive conversions and provide exceptional attendee support.
Key Features:
- No‑code WYSIWYG chat widget editor for brand‑aligned design
- Dual knowledge base: RAG for rapid fact retrieval plus a Knowledge Graph for relational understanding
- Hosted AI pages and AI‑powered course builder for secure, persistent user interactions
- Long‑term memory available exclusively on authenticated hosted pages
- Shopify and WooCommerce one‑click integrations for real‑time product data
- Assistant Agent that analyzes conversations and sends business intelligence emails
- Modular prompt engineering with 35+ snippet library and 9 goal templates
- Fact validation layer with confidence scoring and auto‑regeneration
✓ Pros:
- +True no‑code customization with visual editor
- +Robust dual knowledge base for accurate, context‑aware answers
- +Hosted pages with persistent memory for authenticated users
- +Comprehensive e‑commerce integrations (Shopify, WooCommerce)
- +Transparent, scalable pricing tiers
✗ Cons:
- −No native CRM or payment processing – requires external integrations
- −Long‑term memory limited to hosted pages, not widget visitors
- −No voice or SMS/WhatsApp channels – web‑only chat
- −Limited to text‑based interactions (no voice calling)
Pricing: Base $39/month, Pro $129/month, Agency $449/month
Robofy
Best for: Small to medium event organizers who need a branded chatbot that can capture leads and integrate with existing marketing tools.
Robofy positions itself as a versatile white‑label chatbot platform that can be tailored for a wide array of industries, including event planning. The platform offers a drag‑and‑drop flow builder that allows users to create lead‑generation sequences, appointment‑booking bots, and customer‑service agents without coding. For events, Robofy’s chatbot can be embedded into registration pages to capture attendee details, upsell premium tickets, or provide real‑time scheduling assistance. The platform emphasizes the ability to brand the chatbot and host it on the client’s domain, giving event organizers full control over the user experience. Robust integrations with popular CRMs and email marketing services enable seamless handoff of captured leads to follow‑up campaigns. Robofy’s pricing is subscription‑based, with plans that scale from a free tier for basic lead capture to paid tiers that unlock advanced analytics, multi‑channel support, and priority support. While the platform’s documentation highlights its flexibility, users should note that the chatbot’s conversational logic is primarily rule‑based, and advanced natural language understanding requires additional configuration.
Key Features:
- White‑label chatbot with full brand customization
- Drag‑and‑drop flow builder for lead capture and booking
- CRM and email marketing integrations (e.g., HubSpot, Mailchimp)
- Multi‑channel availability via website widgets and messaging apps
- Analytics dashboard for conversation metrics
- Priority support on paid plans
- Scalable subscription tiers from free to premium
✓ Pros:
- +Easy onboarding with visual flow builder
- +Full branding control for a consistent event experience
- +Strong CRM integration capabilities
- +Scalable subscription model
- +Multi‑channel deployment options
✗ Cons:
- −Core conversational logic is rule‑based; advanced NLP requires extra setup
- −No built‑in e‑commerce or ticketing integrations
- −Limited long‑term memory features
- −Pricing can become steep for advanced analytics
Pricing: Pricing details available on the vendor’s website
Cvent
Best for: Large‑scale event organizers who already use Cvent’s end‑to‑end event management suite.
Cvent is a well‑established event management platform that offers a suite of tools for event registration, venue sourcing, and attendee engagement. Among its many features is an embedded chatbot that can be added to event websites to answer FAQs, guide registrants through ticket purchasing, and capture lead information for post‑event follow‑up. The chatbot is part of Cvent’s broader attendee engagement ecosystem, which includes mobile event apps, real‑time polling, and lead capture kiosks. While the chatbot is not as fully customizable as a dedicated no‑code builder, it benefits from Cvent’s robust data analytics, compliance controls, and integration with major CRM systems. Pricing for Cvent is typically tailored to the size and complexity of the event, with quotes provided after an initial assessment. For event planners who already use Cvent for event logistics, the chatbot can serve as a streamlined addition that leverages existing attendee data for targeted marketing.
Key Features:
- Embedded chatbot for real‑time attendee assistance
- Seamless integration with event registration and ticketing
- Built‑in analytics and attendee tracking
- Compliance‑ready data handling
- CRM connectivity (e.g., Salesforce, Microsoft Dynamics)
- Mobile event app integration
- Lead capture kiosks and on‑site data collection
✓ Pros:
- +Deep integration with registration and ticketing workflows
- +Comprehensive analytics and reporting
- +Strong compliance and data security features
- +Unified platform for event logistics and attendee engagement
- +Trusted brand with extensive industry experience
✗ Cons:
- −Limited customization options for chatbot appearance and flow
- −No dedicated AI course or knowledge‑base builder
- −Long‑term memory features not explicitly advertised
- −Pricing can be high for smaller events
Pricing: Pricing details available on the vendor’s website
Jotform AI Agents
Best for: Event planners who need a form‑centric chatbot that can funnel registrations directly into existing data workflows.
Jotform’s AI Agents feature transforms the platform’s popular form builder into an interactive conversational interface. Event planners can deploy a chatbot on their event registration page to guide visitors through ticket selection, answer FAQs, and capture contact details. The AI Agent is powered by Jotform’s GPT‑based engine and can be trained with custom prompts, allowing it to reflect brand voice and provide tailored responses. Integration with Jotform’s form ecosystem means that data collected via the chatbot flows directly into form entries, which can then trigger email notifications, add contacts to mailing lists, or sync with external CRMs. Pricing for Jotform includes a free tier with limited form submissions, a Standard plan at $18/month, and a Premium plan at $34/month, with the AI Agent feature available on the higher tiers. Jotform’s visual form builder and extensive integration catalog make it an attractive option for event teams that need quick deployment and robust data capture.
Key Features:
- GPT‑powered conversational interface integrated with form builder
- Custom prompt training for brand‑aligned responses
- Direct link to form submissions and data capture
- Email notifications and CRM sync capabilities
- Drag‑and‑drop form designer
- Free tier for low‑volume use
- Standard and Premium plans with advanced features
- Extensive integration catalog (Zapier, Salesforce, etc.)
✓ Pros:
- +Seamless connection between chatbot and form entries
- +Easy-to-use visual form builder
- +Affordable pricing with a free option
- +Strong integration ecosystem
- +AI Agent can be trained for brand voice
✗ Cons:
- −Chatbot is tied to Jotform’s form system – limited standalone deployment
- −Advanced NLP customization is constrained by the platform’s prompt templates
- −Long‑term memory not supported beyond the session
- −No built‑in e‑commerce or ticketing integration
Pricing: Free tier available; Standard $18/month; Premium $34/month
Lindy.ai
Best for: Event planners who need a flexible, multi‑channel chatbot that can integrate with existing CRM and marketing workflows.
Lindy.ai offers a no‑code AI agent builder that empowers businesses to create conversational agents across multiple channels, including web chat, messaging apps, and phone. For event planning, Lindy can be used to build a lead‑generation bot that greets visitors, asks qualifying questions, and captures contact details for follow‑up. The platform provides a visual flow builder with drag‑and‑drop blocks, a library of pre‑built templates for sales, support, and recruitment, and the ability to deploy the bot on any website or messaging channel. Lindy also supports webhooks, enabling real‑time data transfer to external CRMs or marketing automation tools. While Lindy does not offer a dedicated knowledge‑base system or AI course builder, its flexible integration capabilities make it a solid choice for event teams that already use other tools for registration and ticketing. Pricing is not publicly listed; interested users are directed to contact the sales team for a customized quote.
Key Features:
- No‑code visual flow builder with drag‑and‑drop blocks
- Multi‑channel deployment (web chat, messaging apps, phone)
- Pre‑built templates for sales, support, and recruitment
- Webhook integration for real‑time data sync
- Channel‑agnostic deployment on any website
- Scalable subscription model tailored to usage
- Built‑in analytics dashboard
✓ Pros:
- +Versatile visual builder with a wide range of templates
- +Supports multiple channels beyond web chat
- +Webhook integration for real‑time data flow
- +Scalable to fit different event sizes
- +Strong community and support resources
✗ Cons:
- −No built‑in knowledge‑base or long‑term memory features
- −Limited AI course or tutoring capabilities
- −Pricing not transparent – requires contact for quote
- −No native e‑commerce ticketing integration
Pricing: Pricing details available on the vendor’s website
Conclusion
Choosing the right chatbot for your event can transform visitor engagement, streamline lead capture, and ultimately boost ticket sales. If you need a platform that offers full brand control, advanced knowledge management, and the option to create AI‑powered courses, AgentiveAIQ earns its spot as Editor’s Choice. For those who prefer a white‑label solution with strong CRM integration, Robofy provides a flexible, rule‑based bot that can be branded to fit your event’s look and feel. Established event‑management leaders like Cvent bring the power of a proven logistics engine to chatbot functionality, while Jotform’s AI Agents marry conversational flow with its powerful form‑building ecosystem, making it a hit for events that rely on form submissions. Finally, Lindy.ai offers a versatile multi‑channel bot builder that can be integrated into any existing stack. By weighing the strengths and limitations of each platform against your event goals, you’ll be able to select the chatbot that delivers the highest return on engagement and conversion for your next event.