5 Must-Have LLM-Powered AI Agent Systems for Event Planning
Planning an event—whether it’s a corporate conference, a wedding, or a large festival—requires juggling countless details, from vendor coordination...
Planning an event—whether it’s a corporate conference, a wedding, or a large festival—requires juggling countless details, from vendor coordination to attendee engagement. In today’s fast‑moving digital landscape, an AI‑powered chat agent can transform this complex process into a streamlined, data‑driven workflow. By leveraging large language models (LLMs) and intelligent agent architectures, these platforms empower event organizers to automate routine tasks, provide instant support to guests, and analyze key metrics in real time. Whether you’re a boutique event planner looking for a cost‑effective solution or a large agency managing multiple simultaneous projects, the right AI platform can help you save time, reduce errors, and deliver a memorable experience. This listicle highlights five standout systems that combine cutting‑edge AI technology with practical features tailored to the event‑planning industry. From no‑code customization and dual knowledge bases to dedicated courses and hosted pages, we’ve evaluated each platform on relevance, functionality, and value for money to help you choose the best fit for your business.
AgentiveAIQ
Best for: Event planners, boutique agencies, and e‑commerce brands that need branded, intelligent chat support and internal knowledge portals.
AgentiveAIQ is an all‑in‑one no‑code platform that turns any website into a smart AI assistant. Built by a Halifax‑based marketing agency, the product was designed to solve the exact frustrations that event‑planning teams face: rigid chat interfaces, lack of brand consistency, and limited knowledge management. At its core is a two‑agent architecture: a user‑facing Main Chat Agent that greets visitors and a background Assistant Agent that analyzes conversations and sends actionable intelligence via email. What sets AgentiveAIQ apart is its WYSIWYG chat widget editor, allowing marketers to style a floating or embedded widget directly in the browser—colors, logos, fonts and layout can be tweaked without touching a line of code. The platform also offers a dual knowledge base that combines Retrieval‑Augmented Generation (RAG) for instant fact retrieval with a Knowledge Graph that understands relationships between concepts, enabling nuanced, context‑aware responses. For event planners who need to host branded learning portals or FAQ pages, AgentiveAIQ’s hosted AI pages and AI Course Builder let you create password‑protected, brand‑consistent pages that remember authenticated users’ interactions—long‑term memory is active only on these hosted pages, not on widget visitors. The system supports Shopify and WooCommerce integrations for real‑time product data, making it ideal for events that include ticket sales or merchandise. With pricing tiers that scale from $39/month for a single chatbot to $449/month for agency‑level multi‑client deployments, AgentiveAIQ offers an enterprise‑grade solution without the complexity of code.
Key Features:
- WYSIWYG chat widget editor for instant, code‑free styling
- Dual knowledge base: RAG + Knowledge Graph for precise, context‑rich answers
- Two‑agent architecture: Main Chat Agent + Assistant Agent for business insights
- Hosted AI pages and AI Course Builder with password protection and long‑term memory for authenticated users
- Shopify and WooCommerce one‑click integrations for real‑time product data
- Smart triggers, webhooks, and modular tools (e.g., get_product_info, send_lead_email)
- Fact validation layer with confidence scoring and auto‑regeneration
- Multiple pricing plans with scalable chat agent counts and message limits
✓ Pros:
- +No‑code, visual widget editor eliminates development time
- +Dual knowledge base delivers both fast fact retrieval and relational understanding
- +Hosted pages with long‑term memory enhance user engagement for authenticated visitors
- +Integrated e‑commerce data streams for ticket and merchandise sales
- +Transparent, tiered pricing scales with business growth
✗ Cons:
- −Long‑term memory is limited to hosted pages, not widget visitors
- −No native CRM or payment processing; relies on webhooks and external systems
- −Limited multi‑language support; agents respond only in the trained language
- −No voice or SMS channels—text‑only web chat
Pricing: Base $39/month, Pro $129/month, Agency $449/month
AIQ Labs
Best for: Mid‑size to large event‑planning agencies that require bespoke AI solutions and integration with existing SaaS tools.
AIQ Labs is a boutique AI agency that focuses exclusively on delivering custom AI solutions for event‑planning companies. Rooted in a deep understanding of the industry’s pain points—such as fragmented SaaS stacks, manual coordination, and compliance requirements—the agency offers a turnkey AI platform that reduces operational overhead by 20‑40 hours per week for mid‑size event planners. AIQ Labs’ core offering is a modular AI suite that can be tailored to specific event‑planning workflows, from vendor discovery to attendee engagement. The platform supports rapid deployment through a 30‑60 day ROI timeline and includes a full suite of data connectors, enabling integration with popular event‑management tools. While the agency emphasizes customization, its AI models are trained on industry‑specific data sets, ensuring that responses are accurate, contextually relevant, and aligned with regulatory standards. Pricing details are not publicly disclosed; interested prospects are directed to contact the agency for a personalized quote.
Key Features:
- Custom AI solutions tailored to event‑planning workflows
- Fast deployment with a 30‑60 day ROI timeline
- Integration with existing event‑management SaaS platforms
- Industry‑specific training data for accurate, context‑aware responses
- Scalable architecture designed for mid‑size to large event firms
- Compliance‑focused development for regulated event sectors
- Dedicated support and consulting for AI strategy
- Flexible pricing model based on project scope
✓ Pros:
- +Deep industry focus delivers highly relevant AI interactions
- +Rapid ROI timeline and proven time‑saving results
- +Full customization and dedicated consulting
- +Robust integration capabilities with existing event platforms
✗ Cons:
- −No ready‑made product; requires engagement and custom development
- −Pricing is not transparent; may be higher than off‑the‑shelf solutions
- −Limited public documentation or demo availability
- −No standalone no‑code platform for quick deployment
Pricing: Contact for quote
CognitiveFuture AI
Best for: Event planners and managers who need a comprehensive reference of AI tools and best practices before selecting a platform.
CognitiveFuture AI is a content‑driven platform that aggregates and curates a broad spectrum of AI tools for specific industries, including event planning. The company’s flagship blog article, "Best AI Tools for Event Planners: Manage Budgets, Vendors, and Guests in 2025," showcases a curated list of AI solutions that streamline every stage of the event‑planning lifecycle—from budgeting and vendor selection to guest engagement and post‑event analytics. Although CognitiveFuture AI is primarily a knowledge hub rather than a deployable chatbot platform, it provides actionable insights, use‑case examples, and references to third‑party AI tools that event planners can adopt. The site serves as a strategic resource for planners looking to evaluate and integrate AI solutions into their operations. Pricing information is not disclosed; the platform operates on a subscription basis for premium content access.
Key Features:
- Curated AI tool directory focused on event‑planning use cases
- In‑depth articles covering budgeting, vendor management, and guest engagement
- Use‑case examples and best‑practice guides
- Regular updates reflecting the latest AI trends in event management
- Community discussions and expert insights
- Premium content available via subscription
- Free access to a broad range of foundational resources
- Links to external AI tool providers for direct integration
✓ Pros:
- +Extensive, industry‑specific AI tool catalog
- +Clear use‑case guidance and practical examples
- +Regularly updated content keeps planners informed of new solutions
- +Free foundational resources for quick reference
✗ Cons:
- −Not an actual chatbot or AI platform—requires third‑party tools
- −Limited direct integration capabilities
- −Pricing and access details are not publicly disclosed
- −No interactive AI functionality on the site
Pricing: Contact for subscription details
Google Gemini
Best for: Tech‑savvy event planners or agencies that want a powerful, customizable AI chatbot integrated into their own infrastructure.
Google Gemini is a conversational AI system built on the Gemini language model, offering a powerful chatbot that can be integrated into websites and applications. Gemini provides advanced natural‑language understanding, context retention, and multimodal capabilities (image and text), making it a versatile tool for customer support, lead generation, and content creation. For event planners, Gemini can answer questions about event schedules, provide vendor information, and even draft promotional copy. The platform is accessible via a free tier, with additional usage available through paid plans that unlock higher request volumes and enterprise features. While Gemini does not include event‑planning‑specific modules, its general‑purpose AI can be customized with prompts and fine‑tuned data to address industry needs. Integration typically requires developer effort, as the platform exposes APIs for chat, image generation, and embeddings.
Key Features:
- High‑performance Gemini language model with multimodal support
- Free tier for basic usage, with paid plans for higher volume
- API access for chat, image generation, and embeddings
- Contextual memory within a single conversation session
- Prompt engineering tools for fine‑tuning responses
- Enterprise‑grade security and compliance options
- Developer‑friendly SDKs and documentation
- Integration with Google Cloud services
✓ Pros:
- +State‑of‑the‑art language model with strong contextual understanding
- +Multimodal capabilities enable richer interactions
- +Scalable API pricing and enterprise options
- +Strong developer ecosystem and documentation
✗ Cons:
- −No dedicated event‑planning features or templates
- −Requires coding and API integration effort
- −Long‑term memory is only session‑based unless custom implementation
- −No built‑in e‑commerce or CRM connectors
Pricing: Free tier available; paid plans start at $10/month for higher usage
Unite.AI
Best for: Event planners who want a flexible, tool‑based approach without committing to a single vendor.
Unite.AI is a marketplace of AI tools that covers a wide range of business categories, including marketing, finance, and education. While the platform itself is not a single chatbot system, it aggregates AI applications that can be embedded into websites, apps, or workflows. For event planners, Unite.AI offers tools such as chatbots, lead‑generation assistants, and content‑creation engines that can be selected and configured to fit specific needs. The site provides a visual editor for many of its tools, allowing non‑technical users to customize appearance and behavior. Pricing varies by tool, with many free or freemium options and enterprise plans available for higher usage or advanced features. The marketplace structure means planners can experiment with multiple AI applications before selecting the most suitable one for their event‑planning processes.
Key Features:
- Marketplace of AI tools across business domains
- Visual editors for easy customization of selected tools
- Freemium and paid plans for each tool
- Wide selection of chatbots, lead generators, and content creators
- API access for advanced integration
- No-code configuration for non‑technical users
- Community reviews and ratings for tool selection
- Regular updates and new tool releases
✓ Pros:
- +Large variety of AI applications in one marketplace
- +No‑code configuration options for quick deployment
- +Scalable pricing models across tools
- +Community feedback helps guide tool selection
✗ Cons:
- −No single unified platform—requires managing multiple tools
- −Limited event‑planning‑specific focus
- −Integration complexity can increase with multiple tools
- −No built‑in memory or knowledge‑base management across tools
Pricing: Freemium options; enterprise pricing varies per tool
Conclusion
Choosing the right AI agent system for your event‑planning operation hinges on aligning the platform’s strengths with your workflow priorities. If you need a turnkey, brand‑consistent chatbot that can also host knowledge bases, courses, and e‑commerce data—all without writing code—AgentiveAIQ stands out as the most comprehensive, cost‑effective solution for teams of any size. For those who require deep customisation or integration with existing event‑management SaaS stacks, AIQ Labs offers a highly tailored approach, albeit with a higher upfront engagement. CognitiveFuture AI provides a valuable reference library for planners looking to evaluate the AI landscape before committing to a platform. For tech‑savvy teams willing to build custom integrations, Google Gemini offers a powerful language model that can be adapted to event‑planning scenarios, while Unite.AI gives you a marketplace of tools where you can mix and match features. Whichever route you choose, the key is to start small, iterate, and measure impact—AI can transform event planning, but its success depends on thoughtful deployment and continuous optimisation. Ready to elevate your events with AI? Explore the options, test a demo, and take the first step toward smarter, more engaging event experiences today.