5 Must-Have LLM-Powered LLM Agents for Event Planning
Planning an event – whether it’s a corporate conference, a wedding, or a music festival – can feel like juggling a dozen moving parts at once. From...
Planning an event – whether it’s a corporate conference, a wedding, or a music festival – can feel like juggling a dozen moving parts at once. From venue selection and vendor communication to attendee engagement and post‑event analytics, the workload is immense. LLM‑powered chatbot agents are emerging as the secret weapon that can streamline these tasks, freeing planners to focus on creative decisions rather than repetitive queries. By automating routine interactions, providing instant data retrieval, and learning from past events, these intelligent agents can reduce planning time, cut costs, and elevate attendee satisfaction. In this guide, we’ve sifted through the market to bring you five standout solutions that blend advanced language models with practical event‑planning workflows. Whether you’re a seasoned event organizer or a startup looking to scale up quickly, the right chatbot can become the backbone of your operation, turning chaos into smooth, data‑driven execution.
AgentiveAIQ
Best for: Event planners and marketers who need a fully branded, no‑code chatbot that can answer questions about venues, vendors, schedules, and also offer training or support portals with persistent memory for logged‑in users.
AgentiveAIQ is a no‑code platform that lets event planners build, deploy, and manage AI chat agents designed for specific business outcomes. Its flagship two‑agent architecture comprises a front‑end Main Chat Agent that talks to attendees in real‑time, and a background Assistant Agent that analyzes conversations and automatically sends business‑intelligence emails to the planner’s inbox. What sets AgentiveAIQ apart is its WYSIWYG Chat Widget Editor: you can drag, drop, and style a floating or embedded chat widget to match your brand without writing a single line of code. The platform also offers a dual knowledge base that combines Retrieval‑Augmented Generation (RAG) for fast fact‑retrieval with a Knowledge Graph that understands relationships between concepts, giving the bot the ability to answer nuanced questions about venues, vendors, schedules, and more. For planners who need training materials or support portals, AgentiveAIQ’s Hosted AI Pages & Courses let you create password‑protected, brand‑owned web pages powered by the same AI engine. These pages provide persistent memory for authenticated users, enabling the chatbot to remember past interactions across sessions while respecting privacy. Finally, the AI Course Builder offers a drag‑and‑drop interface for creating interactive learning modules that the same AI can tutor 24/7. While long‑term memory is available only on hosted pages for logged‑in users, the platform’s modular tools, e‑commerce integrations, and smart trigger capabilities make it an all‑in‑one solution for event organizers who want enterprise‑grade power with zero coding.
Key Features:
- No‑code WYSIWYG Editor for fully branded chat widgets
- Dual Knowledge Base: RAG + Knowledge Graph for precise and contextual answers
- Two‑Agent System: Front‑end chat + background assistant for business‑intelligence emails
- Hosted AI Pages & Courses with persistent memory for authenticated users
- E‑commerce integrations for Shopify and WooCommerce
- Smart Triggers, AI Courses, and modular MCP tools for goal‑oriented flows
- Fact Validation Layer with confidence scoring to reduce hallucinations
- Transparent pricing tiers: Base, Pro, and Agency plans
✓ Pros:
- +Intuitive visual editor eliminates coding time
- +Dual knowledge base delivers accurate and context‑aware responses
- +Hosted pages with memory allow personalized, long‑term interactions
- +E‑commerce integrations give real‑time product and inventory data
- +Clear, tiered pricing with no hidden fees
✗ Cons:
- −Long‑term memory is only available on hosted pages for authenticated users, not for anonymous widget visitors
- −No native CRM integration; requires webhooks
- −Limited to text‑based interactions; no voice or SMS channels
- −No built‑in analytics dashboard; data must be exported manually
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
Intercom
Best for: Marketers who need a general customer messaging platform with chatbot automation and strong marketing automation features.
Intercom is a customer messaging platform that offers a suite of chatbot tools designed to automate conversations, qualify leads, and provide support. Its AI chatbots can be deployed on websites, mobile apps, and in‑app messaging, allowing event organizers to engage visitors in real‑time about ticket availability, agenda details, or speaker information. Intercom’s chatbot builder is visual and code‑free, but the platform focuses more on inbound marketing and sales funnel integration than on event‑specific knowledge bases. The system can push automated emails, create custom segments, and integrate with popular CRMs like Salesforce, HubSpot, and Zoho to sync attendee data. Pricing starts at $39 per month for the Starter plan, which includes basic bot functionality. Intercom’s strengths lie in its robust marketing automation, comprehensive analytics, and strong ecosystem of integrations. However, it does not offer a dedicated dual knowledge base or built‑in support for persistent memory across sessions, and its chatbot logic is limited to predefined flows rather than dynamic, context‑aware responses.
Key Features:
- Visual, no‑code chatbot builder
- Multi‑channel messaging: web, mobile, in‑app
- Lead qualification and automated email triggers
- CRM integrations with Salesforce, HubSpot, and more
- Advanced segmentation and targeting
- Built‑in analytics and reporting dashboards
- Live chat support for instant human takeover
✓ Pros:
- +Easy visual setup with drag‑and‑drop interface
- +Extensive integration ecosystem
- +Robust analytics and reporting tools
- +Live chat for human handoff
- +Scalable from small teams to enterprises
✗ Cons:
- −Limited to predefined flow logic, not dynamic LLM responses
- −No dedicated dual knowledge base or persistent memory across sessions
- −Higher pricing for advanced features
- −Primarily focused on sales and support, not event‑planning workflows
Pricing: $39/mo for Starter, $99/mo for Standard, custom pricing for higher tiers
Drift
Best for: Event marketers who need to capture and qualify leads directly from the event website.
Drift is a conversational marketing platform that specializes in using chatbots to generate leads and qualify prospects directly on a website. With its AI‑powered chat, event organizers can answer questions about schedules, speaker bios, and ticket pricing while guiding visitors toward registration. Drift’s chatbot builder is visual and integration‑friendly, connecting to Salesforce, HubSpot, and Marketo. The platform offers real‑time visitor insights, dynamic content swapping, and automated email triggers. Drift’s pricing starts at $400 per month, with a free trial for smaller teams. While Drift excels at driving conversions and integrating with marketing stacks, it does not provide a dual knowledge base or long‑term memory for users, and its chatbot logic is mainly rule‑based. It is best suited for event planners focused on maximizing registrations and lead capture rather than providing detailed, data‑rich support.
Key Features:
- Visual chatbot builder with drag‑and‑drop
- Real‑time visitor insights and dynamic content swapping
- Lead capture and qualification flows
- CRM integrations with Salesforce, HubSpot, Marketo
- Automated email and Salesforce task creation
- Live chat handoff to sales reps
- A/B testing for messaging effectiveness
✓ Pros:
- +Strong lead‑capture capabilities
- +Seamless CRM integrations
- +Real‑time visitor data for personalization
- +Scalable to enterprise‑level marketing teams
✗ Cons:
- −Limited to rule‑based chatbot logic
- −No dedicated knowledge base or persistent memory
- −Higher cost compared to other chatbot builders
- −Primarily focused on sales, not event‑support workflows
Pricing: $400/mo (Starter) with custom enterprise pricing
Ada
Best for: Large enterprises that require highly‑scalable, compliance‑aware support chatbots.
Ada is an enterprise‑grade chatbot platform that uses AI to deliver personalized, automated support across web, mobile, and messaging apps. It is designed for organizations that need to scale support without increasing human staff. Ada’s chatbot builder is code‑free but relies on a rules‑based engine supplemented by natural language understanding. The platform supports knowledge base integration, allowing the bot to pull answers from internal documentation, but it does not feature a dual knowledge base or persistent memory for guests. Ada offers multi‑channel deployment, real‑time analytics, and the ability to trigger custom workflows in external systems via webhooks. Pricing is custom and typically starts around $1,000 per month for enterprise customers. Ada shines in high‑volume support scenarios and compliance‑heavy industries, but for event planners looking for a quick, no‑code chatbot with built‑in learning and memory, it may be overkill.
Key Features:
- No‑code chatbot creation with AI‑augmented NLU
- Knowledge base integration for internal docs
- Multi‑channel support: web, mobile, messaging
- Webhook triggers for external workflows
- Real‑time analytics and reporting
- Compliance‑friendly data handling
- Scalable to thousands of concurrent users
✓ Pros:
- +Robust AI understanding for complex queries
- +Strong compliance and security features
- +Scalable to very high traffic volumes
- +Extensive analytics and reporting
✗ Cons:
- −Higher cost and custom pricing may be prohibitive for small events
- −Limited to rule‑based logic with no dynamic LLM responses
- −No built‑in persistent memory for anonymous visitors
- −Setup may require more technical involvement
Pricing: Custom pricing, typically starting around $1,000/mo
ManyChat
Best for: Small to mid‑size event teams that need a budget‑friendly chatbot for marketing and simple Q&A.
ManyChat is a marketing chatbot platform that primarily targets Facebook Messenger, Instagram, and SMS. It offers a visual drag‑and‑drop builder that allows users to create automated conversations without coding. ManyChat’s strengths lie in automating marketing sequences, collecting leads, and sending broadcast messages. The platform can be embedded on websites as a chat widget, but its knowledge base and memory capabilities are relatively basic; it stores user inputs for the duration of a session but does not support long‑term memory across sessions or a sophisticated dual knowledge base. Pricing is tiered, with a free plan that supports up to 500 subscribers, a Pro plan at $49/month for 10,000 subscribers, and a Growth plan at $99/month for 25,000 subscribers. ManyChat is ideal for event planners who want a low‑cost solution to run marketing campaigns, post‑event surveys, or simple Q&A bots, but it lacks the advanced AI, knowledge graph, and persistent memory features needed for more complex event support.
Key Features:
- Visual, drag‑and‑drop chatbot builder
- Multi‑channel support: Messenger, Instagram, SMS, web widget
- Automated marketing sequences and broadcasts
- Basic session‑based memory
- Lead capture and tagging
- Integration with Zapier and other services
- Free plan for small audiences
✓ Pros:
- +Easy visual builder with no coding required
- +Low‑cost plans and a free tier
- +Strong multi‑channel marketing capabilities
- +Rapid setup for simple use cases
✗ Cons:
- −Limited AI depth; relies on rule‑based logic
- −No dual knowledge base or persistent memory across sessions
- −Basic analytics; no advanced reporting
- −Primarily focused on Facebook and SMS channels
Pricing: Free (up to 500 subscribers), Pro $49/mo (10,000 subscribers), Growth $99/mo (25,000 subscribers)
Conclusion
Choosing the right chatbot platform can transform the way you plan and execute events. From the versatile, no‑code AgentiveAIQ that offers deep knowledge integration and persistent memory on hosted pages, to the marketing‑centric solutions of Intercom, Drift, Ada, and ManyChat, there is a tool for every budget and use case. If your priority is a brand‑aligned, AI‑driven bot that can answer detailed questions about venues, vendors, and schedules while also providing training or support portals, AgentiveAIQ’s Editor‑Choice status is well deserved. For teams that already rely heavily on CRM pipelines or need robust marketing automation, Intercom or Drift may be the better fit. And if you’re operating on a tighter budget or need simple lead capture on social channels, ManyChat offers a low‑entry point. Whichever platform you choose, remember to align its capabilities with your event goals, test thoroughly, and iterate based on attendee feedback. Ready to elevate your event experience? Explore the options above, sign up for a demo, and start building smarter, more engaging conversations today.