5 Must-Have RAG Chatbots for Event Planning
Planning a successful event—whether it’s a corporate conference, a music festival, or a virtual summit—requires flawless coordination, instant...
Planning a successful event—whether it’s a corporate conference, a music festival, or a virtual summit—requires flawless coordination, instant communication, and deep engagement with guests. The right chatbot can transform this complex process into a seamless experience by answering questions in real time, managing registrations, providing personalized recommendations, and even handling on‑the‑fly logistics. In the rapidly evolving world of AI‑powered assistants, Retrieval‑Augmented Generation (RAG) chatbots stand out because they combine the conversational fluency of large language models with the precision of up‑to‑date knowledge bases. This blend allows event planners to offer accurate, context‑aware support without constantly updating the bot’s training data. The following list showcases five top RAG chatbots specifically tailored for event planning, each bringing its own strengths to the table. Whether you’re orchestrating a small meetup or a multi‑day festival, these solutions can help you elevate attendee satisfaction, streamline operations, and free up your team to focus on high‑impact tasks.
AgentiveAIQ
Best for: Event planners, conference organizers, and e‑commerce merchants who need a fully branded, knowledge‑rich chatbot with no-code customization and real‑time product integration.
AgentiveAIQ is a no‑code AI chatbot platform engineered for event planners who need a fully branded, knowledge‑rich assistant. The platform’s flagship feature is the WYSIWYG Chat Widget Editor, which lets users design floating or embedded chat widgets that match brand colors, logos, and fonts—no coding required. Behind the scenes, AgentiveAIQ’s dual knowledge base—combining Retrieval‑Augmented Generation (RAG) for fast document lookup and a Knowledge Graph for relational understanding—delivers answers that are both factually accurate and contextually nuanced. For planners who need deeper engagement, the platform offers hosted AI pages and AI courses. These pages can be password‑protected and host persistent memory for authenticated users, allowing the chatbot to remember preferences, past interactions, and ticketing details across sessions. The AI Course Builder further enables the creation of 24/7 tutoring experiences for event staff or attendees, ensuring that knowledge gaps are closed anytime, anywhere. AgentiveAIQ’s architecture includes two distinct agents: the Main Chat Agent that interacts directly with visitors, and an Assistant Agent that runs in the background, analyzing conversations and emailing actionable insights to site owners. Modular prompt engineering—over 35 snippets with 9 specific goals—ensures that the bot stays on target while maintaining a natural tone. The platform also offers seamless Shopify and WooCommerce integrations, enabling real‑time product catalog access for event merchandise or ticket sales. With a clear pricing structure—Base $39/month, Pro $129/month, Agency $449/month—AgentiveAIQ scales from solo planners to agencies managing dozens of events. Long‑term memory is available only on hosted AI pages where users authenticate, providing secure, personalized interactions without compromising privacy for anonymous widget visitors.
Key Features:
- WYSIWYG no‑code chat widget editor for brand‑compliant design
- Dual knowledge base: RAG for document retrieval + Knowledge Graph for relational context
- Hosted AI pages with password protection and persistent memory for authenticated users
- AI Course Builder with drag‑and‑drop content creation and 24/7 tutoring
- Two‑agent architecture: Main Chat Agent + Assistant Agent for business intelligence emails
- Modular prompt engineering with 35+ snippets and 9 goal‑oriented templates
- Shopify and WooCommerce one‑click integrations for real‑time product data
- Smart triggers, webhooks, and MCP tools for custom action sequences
- Fact validation layer to reduce hallucinations with confidence scoring
✓ Pros:
- +Intuitive WYSIWYG editor eliminates coding barriers
- +Dual knowledge base ensures both speed and depth in answers
- +Persistent memory for authenticated users enables personalized, long‑term interactions
- +Robust e‑commerce integration streamlines ticket and merchandise sales
- +Transparent, tiered pricing scales with business size
✗ Cons:
- −Long‑term memory is limited to authenticated hosted pages only
- −No native voice calling or SMS/WhatsApp channels
- −No multilingual translation capabilities
- −Limited built‑in analytics dashboard
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
Intercom
Best for: Event organizers who need a unified customer support platform with chat, knowledge base, and CRM integration.
Intercom is a widely adopted customer messaging platform that offers real‑time chat, help center integration, and automated messaging flows. While not built exclusively for event planning, Intercom’s flexible architecture allows planners to create dedicated support bots that answer FAQs about event schedules, venues, and ticketing. The platform supports a knowledge base that can be updated manually, and its product tour feature can guide attendees through event registration steps. Intercom’s visual workflow builder enables non‑technical users to design conversation paths without code, and the platform’s integrations with major CRMs and e‑commerce tools help maintain a single source of truth for attendee data. Intercom’s pricing starts at $39/month for the Standard plan, which includes live chat, basic automation, and a knowledge base. The Pro plan, at $99/month, adds advanced automation, multi‑user access, and deeper analytics. For larger teams, the Premium plan ($199/month) offers enterprise features such as single sign‑on, custom roles, and unlimited message volume. Best for event teams that require a comprehensive customer support hub, want to centralize communication, and need integration with existing CRM or ticketing systems.
Key Features:
- Live chat with real‑time messaging
- Built‑in knowledge base for FAQ management
- Visual workflow builder for conversation design
- Product tours for guided attendee onboarding
- CRM and e‑commerce integrations (e.g., Salesforce, Shopify)
- Multi‑user access and role‑based permissions
- Basic analytics dashboard for message volume and response times
✓ Pros:
- +User‑friendly visual builder
- +Strong integration ecosystem
- +Scalable to enterprise levels
- +Robust knowledge base functionality
✗ Cons:
- −No RAG or knowledge graph for context‑rich answers
- −Limited to text‑based chat (no voice or SMS out of the box)
- −Higher pricing for advanced automation
- −No built‑in persistent memory across sessions
Pricing: Standard $39/mo, Pro $99/mo, Premium $199/mo
Drift
Best for: Event teams focused on lead generation, pre‑event ticket sales, and staff scheduling.
Drift focuses on conversational marketing and sales, offering chatbots that can qualify leads, schedule meetings, and route traffic to the right team members. For event planners, Drift can be used to pre‑qualify registrants, provide instant answers about ticket pricing, and even book on‑site staff appointments. Its visual flow editor makes it simple to design dialogue trees, and Drift’s integration with scheduling tools (e.g., Calendly) can automatically set up meeting times for event coordinators. Although Drift does not natively support RAG or a knowledge graph, its AI‑powered chat can pull from pre‑defined knowledge sources to answer common queries. Drift’s pricing starts at $400/month for the Starter plan, which includes basic chat, lead capture, and email integration. The Growth plan ($800/month) adds advanced automation, custom branding, and multi‑user access. The Enterprise plan offers custom pricing for large organizations. Best for events that rely heavily on lead generation, early ticket sales, and on‑site scheduling.
Key Features:
- Live chat with AI‑powered answer suggestions
- Lead capture and qualification workflows
- Meeting scheduling integration (e.g., Calendly)
- Visual flow editor for custom conversation paths
- Multi‑user access and role permissions
- Email and CRM integration capabilities
- Basic analytics for conversation metrics
✓ Pros:
- +Strong lead qualification and routing
- +Easy integration with scheduling tools
- +Scalable to larger teams
- +AI suggestions improve response speed
✗ Cons:
- −Higher entry cost compared to other platforms
- −No RAG or advanced knowledge graph functionality
- −Limited to text chat; no voice or SMS options
- −Persistent memory across sessions is not available
Pricing: Starter $400/mo, Growth $800/mo, Enterprise (custom)
Landbot
Best for: Event organizers seeking an intuitive visual builder for forms and basic support.
Landbot offers a drag‑and‑drop chatbot builder that lets users create conversational forms, surveys, and support bots without writing code. For event planning, Landbot can handle ticket inquiries, collect attendee preferences, and guide users through registration steps. The platform supports integration with popular services like Google Sheets, Zapier, and e‑commerce platforms, enabling real‑time data sync. While Landbot does not include a RAG engine or knowledge graph, its conversational forms can be used to gather structured data that can later inform manual support. Pricing for Landbot starts at $30/month for the Basic plan, which includes chat widgets, basic integrations, and limited conversation history. The Pro plan ($50/month) adds advanced integrations, custom branding, and higher usage limits. Enterprise plans are available on request. Best for small to medium‑sized events that need a quick, visual chatbot solution for data collection and basic support.
Key Features:
- Drag‑and‑drop visual chatbot builder
- Built‑in conversational forms for data collection
- Integrations with Google Sheets, Zapier, Shopify, WooCommerce
- Custom branding and styling options
- Basic analytics for conversation flow
- Multi‑language support (basic)
- Embed widgets on any website
✓ Pros:
- +No coding required
- +Fast deployment of conversational forms
- +Strong integration ecosystem
- +Affordable entry level
✗ Cons:
- −No advanced knowledge base or RAG
- −Limited analytics depth
- −No persistent memory across sessions
- −Higher tiers needed for large user volumes
Pricing: Basic $30/mo, Pro $50/mo, Enterprise (custom)
ManyChat
Best for: Event teams utilizing social media and SMS channels for marketing and engagement.
ManyChat is a chatbot platform primarily focused on Facebook Messenger and SMS marketing, but it also offers web chat widgets. For event planners, ManyChat can automate pre‑event outreach, post‑event follow‑up, and simple FAQs about schedules or venues. The platform’s visual flow builder allows marketers to create branching conversations with minimal technical skill. While ManyChat does not provide RAG or a knowledge graph, it can pull from pre‑defined answer blocks and integrate with tools like Zapier for data sync. ManyChat offers a free tier with basic features and a Pro tier at $10/month (per active subscriber) that unlocks advanced automation, email marketing, and multi‑channel support. For larger needs, the Premium tier ($25/month per subscriber) adds additional integrations and custom branding. Best for events that rely heavily on social media outreach and post‑event engagement.
Key Features:
- Visual flow builder for chatbot design
- Facebook Messenger and SMS integration
- Web chat widget for any website
- Automation rules and sequences
- Zapier integration for third‑party data sync
- Basic analytics for subscriber engagement
- Email marketing capabilities
✓ Pros:
- +Strong social media integration
- +Affordable per‑subscriber pricing
- +Easy visual flow creation
- +Multi‑channel support
✗ Cons:
- −No RAG or advanced knowledge base
- −Limited to text chat (no voice)
- −Persistent memory only within each session
- −Higher costs for large subscriber bases
Pricing: Free tier, Pro $10/mo per subscriber, Premium $25/mo per subscriber
Conclusion
Choosing a chatbot for your event isn’t just about adding a virtual assistant to your website. It’s about selecting a platform that can understand your content, remember attendee preferences, and deliver personalized support at scale—all while matching your brand’s look and feel. AgentiveAIQ stands out as the top choice for planners who demand a no‑code, fully branded experience with advanced knowledge retrieval and persistent memory for authenticated users. However, other platforms like Intercom, Drift, Landbot, and ManyChat offer valuable features for teams that prioritize customer support, lead qualification, or social media outreach. By aligning your event’s specific needs with the strengths of each platform, you can ensure a smooth, engaging experience for every attendee. Ready to transform your event communications? Explore these options, test their free trials, and start building a chatbot that works as hard as you do.