5 Must-Have RAG-Powered AI Chatbots for Event Planning
Organizing a successful event—whether it’s a conference, wedding, product launch, or virtual summit—requires meticulous coordination, instant...
Organizing a successful event—whether it’s a conference, wedding, product launch, or virtual summit—requires meticulous coordination, instant communication, and flawless guest experience. In today’s fast‑moving digital landscape, event planners can no longer rely on manual outreach or generic chat services. They need intelligent assistants that can answer questions in real time, pull up agenda details, recommend vendors, and even handle ticketing—all while maintaining brand consistency and data security. RAG (Retrieval‑Augmented Generation) technology elevates these capabilities by combining large language models with real‑time knowledge retrieval, ensuring responses are accurate, up‑to‑date, and context‑aware. The five chatbots highlighted here are specifically engineered to support event planners with dynamic content, personalized interactions, and end‑to‑end automation. From no‑code customization tools to robust knowledge graphs and secure, hosted learning portals, these platforms empower planners to focus on creative vision while the AI handles the heavy lifting. Whether you’re a boutique event agency, a corporate events team, or a solo organizer, the right RAG‑powered chatbot will streamline guest communication, boost engagement, and ultimately deliver smoother, more memorable events.
AgentiveAIQ
Best for: Event planners, boutique agencies, corporate events teams, and course creators looking for a fully customizable, RAG‑powered chatbot with secure hosted pages and AI tutoring capabilities.
AgentiveAIQ is the industry’s first no‑code platform that marries a fully customizable WYSIWYG chat widget editor with a dual knowledge‑base architecture—combining Retrieval‑Augmented Generation (RAG) for fast, document‑based fact retrieval and a Knowledge Graph that understands relationships between concepts for nuanced, context‑rich answers. Designed by a marketing agency that struggled with rigid, feature‑poor chat solutions, AgentiveAIQ delivers an AI experience that feels native to your brand without writing a single line of code. Every chat bot is powered by a two‑agent system: the Main Chat Agent engages visitors in real‑time, while the background Assistant Agent analyzes conversations and proactively sends business‑critical intelligence via email to site owners. The platform’s dynamic prompt engine uses 35+ modular snippets, nine goal‑specific templates, tone preferences, and operational rules to keep conversations on track and highly relevant. For event planners, the hosted AI pages and AI Course Builder provide secure, password‑protected portals that can host event schedules, vendor catalogs, or FAQ sections—complete with persistent memory for authenticated users. Long‑term memory is intentionally limited to hosted pages where users log in, ensuring privacy for anonymous website visitors. The Pro plan ($129/mo) unlocks all advanced features, including long‑term memory, webhooks, and e‑commerce integrations with Shopify and WooCommerce, making it a powerful tool for event‑centric workflows. AgentiveAIQ’s pricing starts at $39/mo for the Base plan, rises to $129/mo for the Pro plan, and reaches $449/mo for the Agency plan, which adds 50 chat agents, 10M character knowledge base, and dedicated account support. With its focus on visual customization, dual knowledge retrieval, and AI‑driven course creation, AgentiveAIQ stands out as the most comprehensive, user‑friendly solution for event planners looking to harness RAG technology without compromising brand identity or data security.
Key Features:
- WYSIWYG chat widget editor for brand‑matching customization
- Dual knowledge‑base: RAG for document retrieval + Knowledge Graph for relational queries
- No‑code two‑agent architecture: Main Chat Agent + Assistant Agent
- Dynamic prompt engine with 35+ modular snippets and 9 goal templates
- AI Course Builder and hosted AI pages with password protection
- Long‑term memory only for authenticated hosted page users
- Webhooks, Shopify & WooCommerce integrations
- Smart triggers and Agentic flow tools
✓ Pros:
- +Intuitive visual editor eliminates coding barriers
- +Dual knowledge‑base delivers accurate, context‑rich answers
- +Secure, password‑protected AI pages with persistent memory
- +Scalable plans from solo planners to large agencies
- +Robust integrations with e‑commerce platforms
✗ Cons:
- −No native CRM integration—requires webhooks
- −No voice or SMS channels—text‑only interface
- −Limited to web‑based widgets—no native mobile app
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
Intercom
Best for: Mid‑size event agencies, corporate events teams, and organizers looking for a multi‑channel messaging solution with basic AI and knowledge base integration.
Intercom is a leading customer messaging platform that offers an AI‑powered chatbot capable of engaging visitors in real‑time, handling FAQs, and routing inquiries to the right team members. While Intercom does not explicitly market its chatbot as RAG‑powered, it does provide a knowledge base integration that allows the system to pull relevant articles and documents during conversations, which can approximate the retrieval component of RAG. The platform’s bot builder is highly visual, enabling users to design conversational flows without coding. Intercom’s AI features are particularly useful for event planners who need to provide instant answers about schedules, ticket prices, and venue details. The chatbot can also be configured to trigger email reminders, collect attendee information, and integrate with popular event‑management tools like Eventbrite. Intercom’s pricing starts with a free tier that includes basic chat functionality, while the paid plans begin at $39/mo per active user, scaling up to $99/mo per user for advanced automation and AI capabilities.
Key Features:
- Visual bot builder with drag‑and‑drop flow design
- Knowledge base integration for document‑based answers
- Automated lead capture and email triggers
- Integration with Eventbrite, Google Calendar, and other event tools
- AI‑powered natural language understanding
- Multi‑channel support via web, mobile, and social media
- User segmentation and targeting
- Reporting and analytics dashboards
✓ Pros:
- +Easy visual flow creation
- +Strong knowledge base integration
- +Robust automation and routing
- +Scalable pricing for growing teams
✗ Cons:
- −No explicit RAG architecture—knowledge retrieval less dynamic
- −Limited to text and web-based channels
- −No built‑in long‑term memory beyond session contexts
Pricing: Free tier available; Paid plans start at $39/mo per active user (Standard) and $99/mo per active user (Premium).
Drift
Best for: Event planners, marketing teams, and B2B event organizers who need lead capture and automated follow‑ups.
Drift provides a conversational marketing platform that includes a chatbot capable of engaging website visitors, qualifying leads, and collecting event registration data. Drift’s bot can be configured to pull information from its knowledge base and external API endpoints, providing contextually relevant replies that approximate RAG functionality. The platform is especially useful for event planners who want to capture attendee interest, push ticket sales, and deliver personalized agenda recommendations. Drift’s interface is highly visual, featuring a drag‑and‑drop builder and pre‑built templates that can be customized without code. The chatbot can also trigger email follow‑ups, schedule reminders, and integrate with popular marketing and CRM tools such as HubSpot and Salesforce. Drift’s pricing is tiered: a free plan offers basic chat, while the Standard plan starts at $400/mo and the Premium plan at $1,200/mo, both billed annually.
Key Features:
- Visual conversation builder with pre‑built templates
- Knowledge base integration and API call support
- Lead qualification and event registration flow
- Email and calendar integration
- CRM (HubSpot, Salesforce) connector
- Multi‑channel deployment (web, mobile, social media)
- Real‑time analytics and reporting
- Automated follow‑up sequences
✓ Pros:
- +Intuitive visual editor
- +Strong lead qualification capabilities
- +Seamless CRM integrations
- +High scalability
✗ Cons:
- −Higher cost for smaller teams
- −Limited native knowledge‑base retrieval depth
- −No long‑term memory for anonymous visitors
Pricing: Free tier available; Standard plan $400/mo; Premium plan $1,200/mo (annual billing).
ManyChat
Best for: Small event organizers, social media‑centric planners, and teams looking to automate attendee interactions across messaging apps.
ManyChat is a popular chatbot platform focused on social media and messaging apps, but it also offers web chat widgets and a knowledge base integration. While ManyChat’s core strength lies in automating conversations on Facebook Messenger, Instagram, and WhatsApp, it can be adapted for event planning by pulling FAQs and event details from a knowledge base or external API. The platform provides a visual flow builder with conditional logic, allowing event planners to set up ticketing queries, venue information, and attendee check‑in processes. ManyChat supports email integration, SMS (through third‑party services), and webhooks, giving users flexibility to trigger downstream actions. Pricing tiers include a free plan with basic features and paid plans starting at $10/mo for the Pro plan, scaling to $60/mo for the Growth plan.
Key Features:
- Visual flow builder with conditional logic
- Knowledge base integration and API calls
- Email and SMS integration via third‑party services
- Webhooks for custom actions
- Multi‑channel support (Messenger, Instagram, WhatsApp, SMS)
- Pre‑built templates for event registration
- Analytics dashboards
- User segmentation
✓ Pros:
- +Free tier available
- +Multi‑channel reach
- +Easy visual editor
- +Affordable pricing
✗ Cons:
- −Limited native RAG capabilities
- −Knowledge base depth limited compared to dedicated platforms
- −No built‑in long‑term memory for web chat
Pricing: Free tier; Pro plan $10/mo; Growth plan $60/mo (annual billing).
Landbot
Best for: Event planners, small businesses, and teams that need a visual chatbot with API integration and basic knowledge retrieval.
Landbot offers a drag‑and‑drop chatbot builder that can be embedded on websites and used across messaging platforms. Its bot platform includes a knowledge base integration, allowing the system to retrieve relevant content during conversations, which is a core component of RAG. Landbot’s visual builder supports conditional logic, multi‑branch conversations, and the ability to call external APIs, making it suitable for event planners who need to provide dynamic agenda details, vendor information, and ticketing options. The platform also offers workflow automation, email triggers, and data collection forms that can be integrated with Google Sheets or Zapier. Landbot’s pricing starts with a free plan that includes basic features, while paid plans begin at $30/mo (Plus) and $90/mo (Pro) with annual billing.
Key Features:
- Drag‑and‑drop visual builder
- Knowledge base integration for content retrieval
- API calls and webhook support
- Multibranch conversation logic
- Email and data collection forms
- Zapier and Google Sheets integration
- Analytics and reporting
- Custom branding options
✓ Pros:
- +Intuitive visual designer
- +Strong API and webhook support
- +Affordable pricing
- +Custom branding
✗ Cons:
- −Limited native RAG depth
- −No built‑in long‑term memory for anonymous visitors
- −Requires external services for advanced analytics
Pricing: Free tier; Plus plan $30/mo; Pro plan $90/mo (annual billing).
Conclusion
Choosing the right RAG‑powered chatbot can transform every aspect of event planning—from pre‑event promotion and attendee engagement to post‑event follow‑up and data collection. AgentiveAIQ leads the pack with its unique blend of visual no‑code customization, dual knowledge‑base architecture, and secure hosted AI pages that support persistent memory for authenticated users. The other platforms—Intercom, Drift, ManyChat, and Landbot—offer strong visual editors and robust integrations, making them suitable alternatives for teams with different channel priorities or budget constraints. Ultimately, the best solution depends on your specific needs: if you require a fully branded, knowledge‑rich chatbot that can serve as an interactive event portal, AgentiveAIQ is the clear choice. If you need multi‑channel outreach or tighter integration with existing CRM tools, the other platforms provide valuable options. Regardless of your selection, a RAG‑powered chatbot will streamline communication, increase attendee satisfaction, and give you more time to focus on creating unforgettable events. Get started today by exploring AgentiveAIQ’s free trial or contacting the sales team for a personalized demo—your next event deserves the intelligence and agility of a truly advanced chatbot.