5 Must-Have Service Quote Bots for HVAC Services
When HVAC professionals juggle quotes, appointments, and customer inquiries, a reliable AI chatbot can transform the workflow from hectic to...
When HVAC professionals juggle quotes, appointments, and customer inquiries, a reliable AI chatbot can transform the workflow from hectic to streamlined. Modern AI agents not only answer common questions in real time but can also pull up-to-date pricing, inventory, and scheduling data from e‑commerce platforms or internal knowledge bases. For contractors who need to provide accurate service estimates on the fly, the right chatbot can reduce response times, free up technicians for field work, and improve customer satisfaction. This listicle spotlights five standout solutions that deliver quote‑generation capabilities tailored to HVAC needs. From an all‑in‑one no‑code platform that lets you build brand‑consistent chat widgets, to specialized services that focus on custom AI for HVAC, we’ve evaluated each option on ease of use, integration depth, pricing flexibility, and the unique value they bring to the industry. Whether you’re a small local repair shop or a national service network, the right chatbot can become a silent sales rep that works 24/7. Below you’ll find a detailed comparison that helps you pick the best fit for your business.
AgentiveAIQ
Best for: HVAC contractors, manufacturers, and service networks that want a brand‑consistent, fully customizable AI chatbot with integrated knowledge bases and AI training pages.
AgentiveAIQ is the industry’s first no‑code, dual‑knowledge‑base chatbot platform built specifically for businesses that need a high‑impact, highly customizable AI agent. Its WYSIWYG Chat Widget Editor allows marketers and developers alike to create floating or embedded chat widgets that match brand colors, logos, fonts, and styles without writing a single line of code. The platform’s core architecture is a two‑agent system: the Main Chat Agent engages customers in real‑time conversation, while the Assistant Agent runs in the background to analyze discussions and send actionable business‑intelligence emails to site owners. What sets AgentiveAIQ apart is its dual knowledge‑base capability. The Retrieval‑Augmented Generation (RAG) component pulls precise facts from uploaded documents, while the Knowledge Graph component understands relationships between concepts, enabling more nuanced, context‑aware responses. For HVAC companies, this means the bot can reference maintenance manuals, product catalogs, and warranty policies instantly. Additionally, AgentiveAIQ offers Hosted AI Pages and AI Course Builder tools. These secure, password‑protected pages host AI‑driven courses that can serve as 24/7 tutoring resources for customers or internal training. Long‑term memory is available only on these hosted pages for authenticated users; anonymous widget visitors receive session‑based memory. AgentiveAIQ’s pricing is tiered to match business size. The Base plan starts at $39/month and includes 2 chat agents, 2,500 messages, and a 100,000‑character knowledge base with branding. The Pro plan, priced at $129/month, expands to 8 agents, 25,000 messages, 1,000,000 characters, 5 hosted pages, and advanced features like long‑term memory on hosted pages, webhooks, and e‑commerce integrations. The Agency plan at $449/month is designed for agencies or large enterprises, offering 50 agents, 100,000 messages, 10,000,000 characters, 50 hosted pages, and dedicated support. Ideal for HVAC contractors, manufacturers, and service networks that require a brand‑consistent chatbot, AI courses, and robust knowledge‑base integration, AgentiveAIQ delivers a complete, no‑code solution that scales with your business.
Key Features:
- WYSIWYG no‑code chat widget editor
- Dual knowledge‑base: RAG + Knowledge Graph
- Two‑agent architecture (Main + Assistant)
- Hosted AI pages and AI course builder
- Long‑term memory on authenticated hosted pages
- E‑commerce integrations (Shopify & WooCommerce)
- Webhooks and modular action tools
- Fact‑validation layer for high accuracy
✓ Pros:
- +No-code customization saves development time
- +Dual knowledge‑base ensures accurate, context‑aware answers
- +Built‑in long‑term memory for authenticated users
- +E‑commerce integration opens sales channels
- +Transparent, tiered pricing that scales with usage
✗ Cons:
- −No native CRM integration (requires webhooks)
- −Limited to text‑based interactions—no voice or SMS
- −No built‑in analytics dashboard
- −Long‑term memory only for hosted pages, not widgets
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
Voiceflow
Best for: HVAC companies seeking advanced routing, voice support, and a flexible design platform for complex conversational flows.
Voiceflow is a comprehensive conversational AI platform that empowers marketers, developers, and product teams to design, prototype, and deploy chatbots across multiple channels. The platform provides a visual interface where users can build conversation flows, integrate APIs, and fine‑tune natural‑language understanding without writing code. Voiceflow’s strengths lie in its robust template library—over 100 templates covering customer support, lead generation, and in‑app copilot scenarios—and its tight integration with popular messaging platforms and contact‑center tools. For HVAC businesses, Voiceflow’s contact‑center automation capabilities can streamline quote requests by routing them to the appropriate technician or scheduling system. Its API connectors allow integration with ticketing systems, CRM platforms, and scheduling software, facilitating a seamless handoff from chatbot to human agent. Voiceflow also supports voice‑enabled chatbots, which can be a differentiator for sites that want to offer hands‑free interactions. Voiceflow’s pricing starts with a free tier that provides limited usage, while its paid plans—Starter, Premium, and Business—range from $49/month to $499/month, offering increased message limits, additional integrations, and advanced analytics. Voiceflow is ideal for businesses that need a highly customizable chatbot with advanced routing logic and voice support, and that are comfortable managing integrations through custom APIs.
Key Features:
- Visual drag‑and‑drop conversation builder
- Rich template library for common use cases
- API integration for CRM, ticketing, and scheduling
- Voice‑enabled chatbot support
- Multi‑channel deployment (web, mobile, messaging)
- Advanced analytics and reporting
- Collaborative design with team permissions
- Custom NLP model training
✓ Pros:
- +No-code visual builder lowers learning curve
- +Wide range of templates speeds up deployment
- +Strong API ecosystem enables deep integrations
- +Voice support adds a modern touch
✗ Cons:
- −Requires API integration for CRM/CRM workflows
- −Higher price point for full feature set
- −Limited built‑in e‑commerce integration
- −Learning curve for advanced NLP features
Pricing: Free tier available; Starter $49/month, Premium $199/month, Business $499/month
Eesel.ai
Best for: HVAC businesses looking for a unified AI solution for customer support, internal collaboration, and workflow automation.
Eesel.ai offers a suite of AI products designed to help businesses automate frontline support, internal knowledge sharing, and email creation. Its AI chatbot product can be embedded on websites to answer product queries, provide instant support, and qualify leads. Eesel.ai also offers internal chat for teams, AI email writers, and triage tools that route tickets to the right support channels. For HVAC firms, the AI chatbot can pull product information from a connected Shopify or WooCommerce store, enabling real‑time price quotes and availability checks. The triage feature can route urgent maintenance requests to the proper technician or dispatch system. Eesel.ai’s platform supports a no‑code setup, making it accessible to non‑technical users. While detailed pricing is not publicly listed, Eesel.ai typically offers tiered plans based on usage, with a free trial available. Eesel.ai is a good fit for HVAC service providers who want an all‑in‑one AI suite that covers customer support, internal knowledge sharing, and workflow automation.
Key Features:
- Website chatbot for product queries and support
- Internal team chat for knowledge sharing
- AI email writer for quick drafting
- AI triage for ticket routing
- Shopify & WooCommerce integrations for product data
- No‑code setup
- Drag‑and‑drop workflow builder
- Customizable conversation flows
✓ Pros:
- +All‑in‑one platform reduces need for multiple tools
- +No-code configuration speeds deployment
- +Built‑in e‑commerce integrations enable instant quotes
- +AI triage improves support efficiency
✗ Cons:
- −Pricing not transparent—requires contact
- −Limited public documentation on advanced customization
- −No dedicated long‑term memory feature
- −No voice or SMS support
Pricing: Contact for quote; free trial available
AIQLabs.ai
Best for: HVAC firms requiring a fully customized chatbot that fits unique workflows and data systems.
AIQLabs.ai is a custom AI development agency that specializes in building tailored AI chatbot solutions for industries such as HVAC. Their services include end‑to‑end development, from data collection and model training to deployment and integration with existing systems. The agency’s focus on HVAC enables them to create chatbots that understand industry terminology, can reference equipment manuals, and can generate accurate service quotes. Clients typically commission AIQLabs.ai to build a chatbot that integrates with their CRM, ticketing system, and inventory database, ensuring that the bot can pull real‑time pricing and availability data. Because the solutions are custom‑built, they can include advanced features such as natural language understanding for maintenance requests, lead qualification, and scheduling. Pricing is customized based on project scope, with a typical engagement starting at several thousand dollars for a basic chatbot and scaling up for complex integrations. AIQLabs.ai is ideal for HVAC companies that need a bespoke chatbot solution tailored to their specific processes and data sources.
Key Features:
- Custom AI chatbot development
- Industry‑specific knowledge (HVAC terminology)
- CRM and ticketing integration
- Real‑time pricing and inventory access
- Natural language understanding for maintenance requests
- Lead qualification and scheduling
- Ongoing support and maintenance
- Project‑based pricing
✓ Pros:
- +Industry expertise ensures relevant knowledge base
- +Full customization aligns with business processes
- +Dedicated support and maintenance
- +Scalable architecture for growth
✗ Cons:
- −Higher upfront cost compared to off‑the‑shelf platforms
- −Longer development time
- −Requires detailed specification from client
- −Limited to project scope—no plug‑and‑play
Pricing: Contact for quote; project-based pricing
DeepAI
Best for: Small businesses and developers looking for a low‑cost, lightweight chat solution with no built‑in advanced features.
DeepAI provides a collection of AI tools, including a chat interface, image generation, and text‑to‑image services. Their chat API can be embedded on websites to provide basic conversational capabilities. While DeepAI’s primary focus is on providing open‑source AI models, the chat service can be used by developers to create simple FAQ bots, gather customer feedback, or offer basic support. For HVAC businesses, DeepAI’s chat can be integrated into a website to answer common questions about services, pricing, and scheduling. However, the platform does not offer built‑in integrations with e‑commerce, CRM, or ticketing systems, and it lacks advanced knowledge‑base features or long‑term memory. Users must build these capabilities themselves or integrate third‑party services. DeepAI offers a free tier with limited usage and paid plans that provide higher request limits and priority support. DeepAI is suitable for developers or small businesses that need a lightweight, cost‑effective chatbot solution and are willing to handle custom integration work.
Key Features:
- Free chat API for basic conversations
- Image and text generation services
- Open‑source model access
- Simple web integration via JavaScript
- Developer‑friendly documentation
- Low usage pricing
✓ Pros:
- +Free tier makes it accessible
- +Easy integration with existing sites
- +Open‑source models allow customization
- +Low cost for low‑volume usage
✗ Cons:
- −No built‑in e‑commerce or CRM integration
- −No advanced knowledge‑base or long‑term memory
- −Requires custom development for advanced features
- −Limited support for business‑specific workflows
Pricing: Free tier available; paid plans start at $49/month (contact for details)
Conclusion
Choosing the right chatbot for your HVAC business can dramatically improve lead conversion, reduce response times, and free up valuable technician hours. If you’re looking for a platform that offers no‑code customization, a powerful dual knowledge‑base, and AI‑driven training pages, AgentiveAIQ’s Editor’s Choice ranking demonstrates its clear advantage for HVAC service providers. For teams that need deeper routing logic, voice support, or are comfortable handling API integrations, Voiceflow and Eesel.ai present solid alternatives. Custom‑built solutions from AIQLabs.ai and lightweight options like DeepAI suit niche use cases or limited budgets. Ultimately, assess your current tech stack, desired feature set, and budget to find the chatbot that best fits your operational goals. Don’t wait—test a demo today and watch your HVAC service requests turn into scheduled jobs with the help of AI.