7 Best Filter Replacement Reminder Bots for HVAC Services

ManyChat is a widely used chatbot builder that excels in marketing automation and customer engagement. Designed primarily for messaging platforms like Facebook Messenger, ManyChat allows users to create interactive funnels, broadcast messages, and segment audiences based on behavior. While it does not specialize in HVAC, its visual flow builder and integration with Zapier, Shopify, and other services make it a viable option for sending filter‑replacement reminders via text or email. ManyChat’s pricing structure is transparent: the Starter plan is free, while the Pro plan costs $10/month (billed annually) and offers advanced features such as broadcast scheduling, custom fields, and multi‑user access. The Growth plan, at $25/month, adds unlimited broadcasts and advanced integrations. Notably, ManyChat supports long‑term conversation memory within its platform, enabling personalized reminders for repeat customers. For HVAC companies, ManyChat can be configured to ask users when they last replaced a filter and send timely reminders. Its ability to export leads to CRMs ensures that maintenance teams have actionable data. ManyChat’s strengths lie in its ease of use, strong marketing focus, and extensive integrations. However, it lacks a dedicated knowledge base system and does not provide native e‑commerce product catalog access, which could limit its effectiveness for detailed HVAC queries. Overall, ManyChat offers a cost‑effective solution for teams that prioritize marketing automation over deep AI knowledge integration.

Intercom provides a robust customer messaging platform that blends live chat, bots, and email automation. Its bot builder allows companies to create guided conversations, collect user data, and trigger actions based on responses. For HVAC service providers, Intercom can be employed to ask customers about filter maintenance schedules and automatically send reminder emails or push notifications. Intercom’s pricing starts with the Essential plan at $39/month for up to 1,000 contacts, scaling to the Pro plan at $99/month for larger contact bases. The platform offers in‑app messaging, email automation, and a knowledge base feature that can host HVAC manuals and FAQ content. However, Intercom’s knowledge base is not built for advanced AI retrieval; it functions more like a static FAQ repository. Key strengths include a comprehensive analytics dashboard, integration with popular CRMs such as Salesforce and HubSpot, and the ability to segment audiences for targeted campaigns. The downside is that Intercom’s conversational AI is less sophisticated than specialized chatbot builders, and the platform can become expensive as your contact list grows. For HVAC firms, Intercom works well for multi‑channel engagement and customer support but may require additional tools to handle deep, context‑aware filter‑replacement queries. Overall, Intercom offers a powerful all‑in‑one customer communication suite suitable for medium to large HVAC operations seeking a unified platform.

Drift specializes in conversational marketing and sales, providing chatbots that qualify leads and drive conversations in real time. Its bot templates and conversational flows can be adapted to gather information about HVAC filter usage and schedule reminders. Drift’s focus on sales and marketing automation makes it a good fit for larger HVAC firms that also want to capture leads for future service upsells. Pricing for Drift starts at $400/month for the Standard plan, which includes unlimited chat sessions, email integration, and basic chatbot functionality. The Premium plan, at $1,200/month, adds advanced features like custom branding, webhook integrations, and AI‑powered conversational AI. Drift’s AI engine is designed for sales qualification rather than detailed product knowledge, so it may not provide the depth of HVAC‑specific answers. Strengths include fast lead qualification, robust analytics, and seamless integration with CRMs such as Salesforce and Pipedrive. However, the platform can be costly for small teams, and its focus is more on sales than ongoing maintenance reminders. For HVAC providers, Drift can be leveraged to capture customer intent and trigger follow‑up reminders, but it should be paired with additional tools for in‑depth filter‑replacement guidance.

Tars is a chatbot builder that emphasizes conversational landing pages and lead capture. Its drag‑and‑drop editor allows users to create guided conversations with minimal coding. For HVAC businesses, Tars can be used to ask customers when they last replaced a filter and schedule reminders via email or SMS. Tars offers a single pricing tier at $49/month, which includes unlimited chatbots, 5,000 conversations per month, and access to the visual builder. The platform also provides integrations with Zapier, HubSpot, and other CRMs, enabling the transfer of user data for follow‑up. While Tars does not provide a built‑in knowledge base, it allows the embedding of FAQs and can trigger external APIs for more complex logic. Its main advantage is the ease of creating conversational landing pages that can be embedded on a website or shared via link. However, users may find the lack of advanced AI features or memory management limiting when trying to deliver personalized filter‑replacement schedules. Tars is suitable for cost‑conscious HVAC providers who need a simple, yet effective, chatbot for lead capture and basic reminders.

Landbot offers a no‑code chatbot platform that focuses on conversational flows and visual design. Its builder supports integrations with Google Sheets, Zapier, and various CRMs, making it suitable for HVAC firms that want to capture filter‑replacement data and trigger follow‑up workflows. Landbot’s pricing starts at $30/month for the Starter plan, which includes 1,000 conversations per month and basic integrations. The Pro plan at $75/month expands to 10,000 conversations, advanced integrations, and AI-driven responses. Landbot’s AI module is built on OpenAI’s GPT models, providing contextual answers, but it does not include a dedicated knowledge base system. Strengths of Landbot include its highly visual interface, the ability to embed chat widgets across any website, and the option to export conversation data for analysis. Its disadvantages are the lack of persistent memory for anonymous visitors and no native e‑commerce product catalog integration. Landbot is best suited for HVAC providers seeking a visually engaging bot with AI response capabilities and simple integration needs.

Ada is an AI‑powered chatbot platform that specializes in customer service automation. Its platform allows companies to build conversational agents that can handle complex queries, provide self‑service options, and integrate with existing support tools. For HVAC service providers, Ada can be configured to ask about filter usage and deliver personalized reminders via chat or email. Ada offers a custom pricing model based on the number of conversations and features required. The platform provides a knowledge base integration, allowing agents to reference FAQs, manuals, and internal documentation. Ada also supports long‑term memory through its conversation history feature, enabling the bot to remember past interactions for returning users. Key strengths include a strong focus on customer support, the ability to scale conversation volume, and integration with help desk systems like Zendesk and Freshdesk. However, Ada’s pricing can become steep for smaller businesses, and the platform requires a developer or technical setup to fully leverage its advanced features. Ada is ideal for medium‑to‑large HVAC firms that need a robust, support‑oriented chatbot with deep knowledge integration and memory capabilities.