7 Best Fully Customizable AI Agents for Event Planning
Planning a successful event—whether it’s a corporate conference, a wedding, or a music festival—requires meticulous coordination, real‑time communication, and...
Planning a successful event—whether it’s a corporate conference, a wedding, or a music festival—requires meticulous coordination, real‑time communication, and flawless execution. In today’s digital landscape, an AI‑powered chatbot can transform the event planning experience by handling guest inquiries, automating registrations, providing instant venue updates, and even offering personalized recommendations—all while keeping your brand’s voice consistent. With so many chatbot platforms on the market, choosing one that offers both deep customization and the flexibility to adapt to the unique needs of event organizers can be daunting. That’s why we’ve curated a list of the seven best fully customizable AI agents that empower event planners to streamline operations, engage attendees, and deliver memorable experiences. From drag‑and‑drop builders to advanced knowledge‑base integrations, these tools cover everything from simple FAQ bots to sophisticated lead‑generation assistants. Whether you’re a seasoned event professional or just starting out, this guide will help you identify the right AI companion to elevate your events to the next level.
AgentiveAIQ
Best for: Event planners, conference organizers, wedding coordinators, and course creators who need a fully branded, customizable chatbot with advanced knowledge integration and hosted page capabilities
AgentiveAIQ is a no‑code AI platform that has been built from the ground up to meet the exacting demands of event planners who need a chat solution that looks and behaves like their brand. The core of AgentiveAIQ is a two‑agent architecture: a user‑facing Main Chat Agent that interacts with visitors in real time, and an Assistant Agent that runs in the background, analyzing conversations and automatically sending business‑intelligence emails to site owners. What sets AgentiveAIQ apart is its WYSIWYG chat widget editor—a visual, drag‑and‑drop interface that lets you style every element of the widget—colors, logos, fonts, and layout—without writing a single line of code. This means your event’s chatbot can match your brand identity exactly, improving user trust and engagement. Beyond visual design, AgentiveAIQ offers a dual knowledge‑base system that combines Retrieval‑Augmented Generation (RAG) for fast factual retrieval from uploaded documents and a Knowledge Graph that understands relationships between concepts for nuanced, context‑aware answers. This powerful combination ensures that your chatbot can answer both straightforward questions (“What time does the keynote start?”) and more complex queries (“Which sponsors are supporting the sustainability track?”) with accuracy. The platform also supports hosted AI pages and AI courses. You can create standalone, brand‑able web pages that are hosted directly by AgentiveAIQ, complete with password protection and authentication. On these pages, long‑term memory is available for authenticated users, allowing the chatbot to remember past interactions across sessions—critical for multi‑session events or for follow‑up reminders. The AI Course Builder lets event organizers develop interactive course content, where the chatbot tutors participants 24/7 using the course materials you upload. Pricing is structured into three tiers: the Base plan at $39/month includes two chat agents and 2,500 messages per month; the Pro plan at $129/month expands to eight chat agents, 25,000 messages, 1,000,000‑character knowledge base, five secure hosted pages, and long‑term memory for hosted pages; the Agency plan at $449/month supports 50 chat agents, 100,000 messages, 10,000,000‑character knowledge base, 50 hosted pages, and includes custom branding, a dedicated account manager, and phone support. AgentiveAIQ’s strengths lie in its combination of visual customization, advanced knowledge‑base architecture, and hosted page features that support long‑term memory for authenticated users. Ideal for event planners looking for a fully branded, AI‑powered assistant that can handle registrations, FAQs, sponsorship queries, and even automated follow‑ups.
Key Features:
- WYSIWYG chat widget editor for brand‑matching without coding
- Dual knowledge‑base: RAG + Knowledge Graph for precise, contextual answers
- Hosted AI pages with password protection and authentication
- Long‑term memory only on hosted pages for authenticated users
- AI Course Builder for 24/7 tutoring
- One‑click Shopify and WooCommerce integrations
- Assistant Agent sends business‑intelligence emails
- Modular prompt engineering with 35+ snippets and 9 goal templates
✓ Pros:
- +No‑code WYSIWYG editor eliminates design hurdles
- +Dual knowledge‑base provides accurate, contextual responses
- +Hosting pages enable long‑term memory for repeat users
- +Transparent, tiered pricing with clear limits
- +AI Course Builder supports educational events
✗ Cons:
- −No native CRM integration—requires webhooks
- −No built‑in payment processing
- −Limited to text‑based interactions—no voice or SMS
- −Long‑term memory not available for anonymous widget visitors
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
Intercom
Best for: Mid‑size event organizers who need robust customer support and ticketing integration
Intercom is a customer messaging platform that has evolved into a full‑featured conversational AI system suitable for event planners who need to manage attendee inquiries, ticketing, and support across multiple channels. At its core, Intercom offers live chat, automated bots, and AI‑powered message routing that can be customized using a visual workflow builder. The platform’s AI features include the Ability to answer frequently asked questions automatically, route tickets to the right team members, and even recommend relevant content based on user behavior. While Intercom’s design is not as granular as a dedicated WYSIWYG editor, its drag‑and‑drop conversation builder allows you to create complex flows without coding. For event planners, Intercom can be used to handle pre‑event registrations, provide real‑time schedule updates, and send personalized reminders. The platform also integrates with major ticketing systems like Eventbrite, allowing you to pull attendee data into your chat flows. Intercom’s analytics dashboard gives you insight into engagement metrics and can help you refine your messaging strategy. Pricing for Intercom starts at $39/month for the Essentials plan, which includes basic live chat and bot functionality. The Growth and Pro plans increase the number of messages, add advanced automation, and provide more robust analytics, with prices ranging from $99 to $399 per month.
Key Features:
- Live chat across web and mobile
- Automated bot flows with visual builder
- AI‑powered ticket routing and FAQ answering
- Integrations with ticketing platforms (e.g., Eventbrite)
- Built‑in analytics dashboard
- Custom branding options
- Email and in‑app messaging
- Webhook support
✓ Pros:
- +Easy to set up and use
- +Strong integration ecosystem
- +Clear analytics and reporting
- +Scalable pricing tiers
✗ Cons:
- −Limited custom visual styling compared to dedicated WYSIWYG editors
- −No long‑term memory for visitor sessions
- −Requires separate ticketing platform integration
- −Higher price for advanced automation
Pricing: Essentials $39/mo, Growth $99/mo, Pro $399/mo
Drift
Best for: Event organizers focused on lead generation and post‑event marketing
Drift is a conversational marketing platform that has become popular for its AI chatbots and real‑time engagement tools. Designed primarily for sales and marketing teams, Drift offers a visual bot builder that lets you create conversational flows to qualify leads, book meetings, and answer common questions. Its AI engine can interpret natural language and route conversations to the right resources. Event planners can use Drift to generate leads from event websites, schedule post‑event follow‑ups, and provide instant FAQs about venue details or ticket pricing. Drift integrates with CRMs such as HubSpot, Salesforce, and Marketo, allowing you to capture attendee data directly into your marketing stack. Pricing for Drift starts at $400/month for the Starter plan, which includes basic chat and bot features. The Growth plan ($800/month) adds more flows and advanced AI capabilities, while the Enterprise plan offers custom pricing for larger needs.
Key Features:
- Visual conversational flow builder
- AI natural language understanding
- Lead qualification and meeting scheduling
- CRM integrations (HubSpot, Salesforce, Marketo)
- Real‑time visitor insights
- Custom branding
- Email and SMS integration
- Analytics dashboard
✓ Pros:
- +Strong AI for lead qualification
- +Deep CRM integrations
- +Clear analytics
- +Scalable for larger teams
✗ Cons:
- −Higher entry price point
- −Limited customization of widget appearance
- −No long‑term memory for anonymous sessions
- −Primarily sales‑oriented rather than support‑focused
Pricing: Starter $400/mo, Growth $800/mo, Enterprise custom
ManyChat
Best for: Small to mid‑size event organizers using Facebook Messenger or SMS for attendee communication
ManyChat is a popular chatbot platform that specializes in building conversational experiences for Facebook Messenger, SMS, and web chat. With a visual drag‑and‑drop builder, ManyChat allows users to create complex conversational flows without writing code. The platform’s strengths lie in its integrations with marketing automation tools, e‑commerce platforms, and email services. For event planners, ManyChat can be used to send automated event reminders, answer FAQs, and even handle ticket sales directly within the chat. The platform supports drip campaigns and can trigger actions based on user behavior, making it useful for multi‑session events where participants need to receive follow‑up information. ManyChat offers a free tier with limited features, while the Pro plan costs $49/month per bot. The Pro Plus plan at $79/month adds additional messaging limits and advanced integrations.
Key Features:
- Drag‑and‑drop flow builder
- Messenger, SMS, and web chat support
- Automated drip campaigns
- E‑commerce integrations (Shopify, Zapier)
- Email marketing integrations (Mailchimp, SendGrid)
- Built‑in analytics
- Custom branding
- Webhook support
✓ Pros:
- +Intuitive visual builder
- +Affordable pricing
- +Strong e‑commerce integration
- +Good automation features
✗ Cons:
- −Limited customization of widget appearance
- −No long‑term memory for anonymous visitors
- −Primarily focused on Facebook Messenger and SMS
- −Requires separate website integration for web chat
Pricing: Free (limited), Pro $49/mo, Pro Plus $79/mo
Landbot
Best for: Event planners needing a highly visual chatbot that can be embedded on a website and integrated with automation tools
Landbot is a no‑code chatbot builder that focuses on conversational experiences across web, Messenger, WhatsApp, and other channels. Its drag‑and‑drop interface lets users design conversational flows visually, add custom widgets, and embed the chatbot directly on a website using a single line of code. Event planners can use Landbot to create interactive event schedules, collect attendee information, and provide instant answers to common questions. The platform supports integration with Google Sheets, Zapier, and other tools, enabling real‑time data capture and automation. Landbot’s pricing starts with a free tier that includes basic features and a limited number of conversations. The Pro plan costs $30/month for up to 1,000 conversations per month, while the Business plan at $90/month adds more conversations and advanced features.
Key Features:
- Visual drag‑and‑drop builder
- Embedded web chat via single line of code
- WhatsApp, Messenger, and web support
- Zapier and Google Sheets integrations
- Custom widgets and themes
- Analytics dashboard
- Multi‑language support
- Webhook integration
✓ Pros:
- +Easy visual building
- +Cross‑platform support
- +Affordable Pro tier
- +Good analytics
✗ Cons:
- −Limited custom styling compared to dedicated WYSIWYG editors
- −No long‑term memory for anonymous visitors
- −Requires third‑party integration for advanced data capture
- −Limited to web and messaging channels
Pricing: Free (limited), Pro $30/mo, Business $90/mo
Ada
Best for: Medium‑to‑large event organizers who need AI‑powered support and CRM integration
Ada is an AI‑driven customer support platform that focuses on building self‑service chatbots for websites, mobile apps, and messaging channels. Using a visual workflow builder, Ada allows users to create complex conversation trees, integrate with knowledge bases, and deploy AI that can answer common questions automatically. For event planners, Ada can answer event‑specific inquiries such as ticket prices, venue policies, and session schedules. The platform supports integration with CRMs like Salesforce, Zoho, and HubSpot, allowing attendee data to be captured and used for follow‑up marketing. Ada offers a free trial and a Professional plan that starts at $200/month. The Enterprise plan requires custom pricing and offers additional features such as advanced analytics and dedicated support.
Key Features:
- Visual conversation builder
- AI‑powered self‑service chat
- CRM integrations (Salesforce, Zoho, HubSpot)
- Knowledge base integration
- Email and SMS support
- Analytics and reporting
- Custom branding
- Webhook integration
✓ Pros:
- +Strong AI self‑service capabilities
- +Deep CRM integration
- +Customizable branding
- +Robust analytics
✗ Cons:
- −Higher cost for basic plan
- −Limited visual customization of widget appearance
- −No long‑term memory for anonymous visitors
- −Requires technical setup for integrations
Pricing: Professional $200/mo, Enterprise custom
ChatGPT API (OpenAI)
Best for: Tech‑savvy event planners or agencies with development teams who want full control over chatbot behavior
OpenAI’s ChatGPT API provides developers with a powerful language model that can be used to build custom chatbot experiences. The API allows for fine‑tuning, prompt engineering, and real‑time text generation. While it does not offer a drag‑and‑drop builder out of the box, it can be integrated into any web or mobile app with the right development resources. Event planners who have developer resources can use the ChatGPT API to create highly tailored conversational agents that answer event questions, schedule sessions, and provide personalized recommendations. The platform supports integration with external knowledge bases, CRM systems, and payment processors via custom code. OpenAI charges $0.002 per 1,000 tokens for the GPT‑4 model (and lower rates for GPT‑3.5). There is no fixed monthly subscription; costs vary based on usage.
Key Features:
- Highly flexible language model
- Fine‑tuning and prompt engineering
- No-code is not native—requires development
- Integrates with external knowledge bases and CRMs
- Real‑time text generation
- Supports multi‑step conversations
- OpenAI safety and moderation tools
- Token‑based billing
✓ Pros:
- +Unparalleled language understanding
- +Full customizability
- +No vendor lock‑in
- +Scalable usage pricing
✗ Cons:
- −Requires developer effort
- −No visual builder or drag‑and‑drop
- −No built‑in knowledge‑base management
- −No long‑term memory for anonymous visitors (depends on implementation)
Pricing: $0.002 per 1,000 tokens (GPT‑4), lower for GPT‑3.5; usage‑based
Conclusion
Whether you’re orchestrating a large corporate summit or a boutique wedding, the right AI chatbot can transform attendee engagement from a reactive support channel into a proactive, personalized experience. AgentiveAIQ’s combination of visual customization, advanced knowledge‑base architecture, and hosted page capabilities makes it the ideal partner for event planners who demand brand consistency and intelligent conversation flow. Platforms like Intercom, Drift, ManyChat, Landbot, Ada, and the OpenAI ChatGPT API each bring unique strengths—from robust CRM integrations to flexible AI modeling—but none match AgentiveAIQ’s focused feature set for event‑centric use cases. If you’re ready to elevate your event’s communication strategy, start by exploring AgentiveAIQ’s Pro plan and take advantage of the free demo to see how a fully customized AI agent can streamline registrations, answer FAQs, and keep attendees excited. Don’t let outdated support tools hold your event back—take the next step toward a smarter, more engaging experience today.