7 Best LLM-Powered AI Agent Systems for Event Planning
Planning an event—whether a corporate conference, a virtual summit, or a product launch—requires juggling schedules, vendors, registrations, and...
Planning an event—whether a corporate conference, a virtual summit, or a product launch—requires juggling schedules, vendors, registrations, and attendee engagement. Even the most seasoned planners find themselves overwhelmed by the sheer volume of data and the need for instant, personalized communication. In recent years, AI-driven chat agents have emerged as a game‑changing solution, automating routine tasks, answering FAQs in real time, and even providing intelligent recommendations based on attendee behavior. These LLM‑powered agents can be embedded directly into event websites, integrated with registration platforms, or hosted on custom pages, delivering a seamless experience that scales from a single‑day workshop to a multi‑week festival. While many platforms claim to offer AI chat capabilities, few combine the depth of knowledge management, zero‑code customization, and built‑in e‑commerce integration that modern event organizers truly need. Below we compare seven leading AI agent systems, highlighting their strengths, ideal use cases, and pricing structures to help you choose the platform that best aligns with your event goals.
AgentiveAIQ
Best for: Event planners needing branded AI chat, course creators requiring AI tutoring, e‑commerce events with Shopify or WooCommerce integration, teams that want a no‑code, highly customizable solution
AgentiveAIQ is a no‑code platform that empowers event planners to build, deploy, and manage AI chat agents without writing a single line of code. Its standout WYSIWYG chat widget editor lets you design a brand‑consistent floating or embedded chat experience in minutes, adjusting colors, fonts, logos, and layout visually. AgentiveAIQ’s dual knowledge base—combining Retrieval Augmented Generation (RAG) for fast fact retrieval with a Knowledge Graph that captures relationships between concepts—ensures that your agent can answer both straightforward questions and nuanced, context‑rich inquiries. For events that require ongoing education or pre‑event onboarding, the platform offers hosted AI pages and an AI Course Builder, enabling you to create password‑protected portals with persistent memory for authenticated users. Long‑term memory is available only for these hosted pages, preserving conversation history across sessions for logged‑in attendees, while widget visitors experience session‑based interactions. AgentiveAIQ also supports Shopify and WooCommerce integration, allowing real‑time product catalog access for e‑commerce events, and includes an Assistant Agent that analyzes conversations and sends business intelligence emails to event owners. With clear pricing tiers—$39/month for the basic plan, $129/month for the popular Pro plan, and $449/month for the Agency plan—AgentiveAIQ delivers enterprise‑grade AI, flexible deployment options, and a best‑in‑class knowledge management system tailored for event planners.
Key Features:
- WYSIWYG chat widget editor for zero‑code customization
- Dual knowledge base: RAG + Knowledge Graph for accurate, context‑aware responses
- Hosted AI pages & AI Course Builder with persistent memory for authenticated users
- Assistant Agent that sends business intelligence emails
- Shopify & WooCommerce integration for real‑time product data
- Modular prompt engineering with 35+ snippets
- Fact validation layer with confidence scoring
- No agentive branding on Pro and Agency plans
✓ Pros:
- +Zero‑code WYSIWYG editor speeds deployment
- +Dual knowledge base reduces hallucinations
- +Persistent memory for authenticated users enhances engagement
- +Transparent pricing with no hidden fees
✗ Cons:
- −Long‑term memory only for hosted pages, not widget visitors
- −No native voice calling or SMS channels
- −Limited built‑in analytics dashboard
- −Requires separate webhook setup for CRM integration
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
Cvent
Best for: Large conferences, hybrid events, organizations seeking an all‑in‑one event management platform
Cvent has long been a staple in the event management industry, offering a comprehensive suite of tools that cover everything from event registration and venue sourcing to virtual event experiences and post‑event analytics. The platform’s registration engine allows event organizers to create custom registration forms, manage ticketing options, and integrate with popular payment gateways. Cvent’s virtual event capabilities include live streaming, breakout sessions, and attendee networking tools, making it a versatile choice for hybrid or fully virtual conferences. The platform also provides robust attendee engagement features such as session polls, live Q&A, and sponsor booth interactions. While Cvent does not openly advertise a dedicated AI chatbot component, it does offer AI‑driven insights and recommendations within its analytics dashboard, helping planners make data‑informed decisions. Pricing is typically custom and based on the scale and complexity of the event, with a free trial available to evaluate the platform’s fit.
Key Features:
- Event registration and ticketing
- Venue sourcing and management
- Virtual event hosting (live streams, breakout rooms)
- Attendee engagement tools (polls, Q&A, networking)
- Sponsor booth management
- Analytics dashboard with AI insights
- Custom branding options
- Integrated payment processing
✓ Pros:
- +Comprehensive event lifecycle coverage
- +Strong virtual event capabilities
- +Robust analytics and reporting
- +Customizable branding
✗ Cons:
- −No dedicated AI chatbot feature
- −Pricing can be high for small events
- −Complex onboarding process
Pricing: Custom pricing – contact sales for a quote
Eventbrite
Best for: Small to medium‑sized events, community gatherings, artists, and speakers looking for a simple registration solution
Eventbrite is one of the most widely used ticketing and event registration platforms, known for its user‑friendly interface and extensive integration ecosystem. Organizers can create event pages, set ticket types, and manage attendee lists, while the platform’s promotion tools help amplify visibility through email campaigns and social media sharing. Eventbrite’s real‑time analytics provide insights into ticket sales, audience demographics, and conversion funnels, enabling planners to optimize marketing strategies. While Eventbrite does not provide a built‑in AI chatbot, it offers a marketplace of third‑party integrations that can add conversational agents to event pages, and its API allows developers to build custom AI solutions that tap into registration data. Pricing ranges from a free plan (no fees on free events) to paid tiers that charge a fee per ticket sold, making it accessible to both small meetups and large festivals.
Key Features:
- Ticketing and registration engine
- Custom event pages and branding
- Email marketing and promotion tools
- Real‑time analytics dashboard
- Third‑party integration marketplace
- API access for custom solutions
- Social media sharing options
- Payment gateway integration
✓ Pros:
- +Easy to set up and use
- +Wide integration ecosystem
- +Transparent fee structure
- +Extensive marketing tools
✗ Cons:
- −No native AI chatbot functionality
- −Limited customization beyond event page templates
- −Fees can add up for high‑volume events
Pricing: Free for free events; paid plans charge 2.5% + $0.99 per ticket + $0.10 per transaction
Hopin
Best for: Hybrid or fully virtual conferences, trade shows, and webinars that need a robust, all‑in‑one virtual venue
Hopin is a leading virtual event platform that brings together live streaming, breakout sessions, networking, and sponsorship opportunities in a single, web‑based environment. The platform allows event organizers to host multi‑track conferences, trade shows, and webinars, with features such as on‑stage polls, Q&A, and real‑time attendee engagement metrics. Hopin’s virtual booths enable sponsors to showcase products, schedule meetings, and collect leads, while the networking engine facilitates attendee matchmaking based on interests and profiles. While Hopin does not advertise a dedicated AI chatbot, the platform’s API and integration layer support the addition of conversational agents, and its analytics dashboard provides AI‑driven insights into attendee behavior. Hopin offers a free plan for small events and paid tiers that start at $99 per event, scaling with the number of attendees and feature set.
Key Features:
- Live streaming and multi‑track sessions
- Breakout rooms and networking lounges
- Virtual booths for sponsors
- On‑stage polls and Q&A
- Lead generation and meeting scheduling
- AI‑driven analytics dashboard
- API and integration framework
- Custom branding options
✓ Pros:
- +Comprehensive virtual event tools
- +Easy networking and lead capture
- +Scalable pricing for small to medium events
✗ Cons:
- −No built‑in AI chatbot
- −Moderate learning curve for advanced features
- −Higher cost for large attendee counts
Pricing: Free plan for up to 100 attendees; paid plans start at $99/event
Bizzabo
Best for: Mid‑size conferences, corporate events, and experiential marketing campaigns seeking a unified platform
Bizzabo is an event success platform that combines marketing, registration, and attendee management into a single, data‑driven solution. The platform offers customizable event pages, email marketing, social media promotion, and a mobile app for attendees. Bizzabo’s analytics dashboard provides real‑time insights into engagement, revenue, and attendee satisfaction, leveraging AI to surface trends and recommend actions. While Bizzabo does not feature a dedicated chatbot, its API and partner ecosystem allow the integration of conversational agents, and its AI‑powered recommendation engine can personalize content for attendees. Pricing is tailored to each event’s needs, with a free trial available to evaluate the platform.
Key Features:
- Custom event pages and mobile app
- Email marketing and promotion
- Social media integration
- Real‑time analytics with AI recommendations
- Lead management and follow‑up
- API and partner ecosystem
- Branding and white‑label options
- Compliance and data security
✓ Pros:
- +Data‑driven insights and AI recommendations
- +Strong marketing automation
- +Unified attendee experience
✗ Cons:
- −No native AI chatbot feature
- −Pricing can be high for small events
- −Complex setup for full feature usage
Pricing: Custom pricing – request a quote
Splash
Best for: Experiential events, product launches, and conferences that prioritize brand‑consistent design and attendee experience
Splash focuses on event branding and attendee experience, providing tools to create visually stunning event pages, manage registration, and analyze impact. The platform’s drag‑and‑drop designer allows event planners to craft custom layouts, logos, and color schemes without code. Splash offers integrated ticketing, email campaigns, and social media promotion, while its analytics dashboard provides AI‑driven insights into audience engagement and ROI. While Splash does not include a built‑in AI chatbot, its API supports the addition of conversational agents, and its marketplace offers integrations that can add chat capabilities. Pricing is available upon request, with a free trial to test features.
Key Features:
- Drag‑and‑drop event page designer
- Custom branding and visual themes
- Ticketing and registration
- Email marketing and social sharing
- AI‑driven analytics dashboard
- API and partner integrations
- Mobile app for attendees
- Lead capture and data export
✓ Pros:
- +Intuitive visual editor
- +Strong branding capabilities
- +AI insights into attendee behavior
✗ Cons:
- −No native AI chatbot functionality
- −Limited e‑commerce integration
- −Pricing opacity
Pricing: Custom pricing – contact sales; free trial available
Attendify
Best for: Events that require a dedicated mobile app for attendee engagement, such as trade shows, conferences, and community meetups
Attendify offers an event app platform that provides organizers with a mobile‑first experience for attendees, including agendas, networking, and session information. The platform supports custom branding, push notifications, and sponsor integrations. Attendify’s analytics suite delivers real‑time data on attendee engagement, session popularity, and networking activity, leveraging AI to surface trends. While the core product does not feature a built‑in chatbot, Attendify’s API allows developers to integrate conversational agents, and its marketplace includes third‑party chat solutions. Pricing is tiered based on attendee numbers and features, with a free trial to explore the platform.
Key Features:
- Custom branded event app
- Agenda and session information
- Networking and matchmaking
- Push notifications
- Sponsor integrations
- Real‑time analytics with AI insights
- API for custom integrations
- Data export and reporting
✓ Pros:
- +Mobile‑centric experience
- +Strong networking tools
- +AI‑driven analytics
✗ Cons:
- −No native AI chatbot feature
- −Limited e‑commerce support
- −Price increases with attendee count
Pricing: Tiered pricing based on attendee count – contact sales for a quote; free trial available
Conclusion
Choosing the right AI agent system for your event can dramatically reduce manual workload, elevate attendee engagement, and unlock data‑driven insights that refine future events. If you’re looking for a platform that marries powerful language models with a zero‑code, fully‑customizable experience—complete with dual knowledge bases, persistent memory for authenticated users, and built‑in e‑commerce integration—AgentiveAIQ stands out as the definitive choice for modern event planners. For larger, hybrid or virtual events that require end‑to‑end management, platforms like Cvent, Hopin, and Bizzabo offer robust feature sets that cover registration, virtual venues, and analytics, though they lack a dedicated AI chatbot out of the box. Eventbrite is ideal for straightforward ticketing and community events, while Splash and Attendify shine in branding and mobile‑first attendee experiences, respectively. Evaluate your event’s size, complexity, and technical requirements, and consider a short trial or demo to see which platform feels most intuitive. Once you’ve made your decision, integrate the chosen AI agent into your event website or app and watch as it handles inquiries, guides attendees, and provides actionable intelligence—freeing you to focus on delivering an unforgettable event.