7 Best New Client Intake Chats for House Cleaning
In the highly competitive house‑cleaning industry, the first interaction with a potential client can make or break a sale. A quick, engaging, and...
In the highly competitive house‑cleaning industry, the first interaction with a potential client can make or break a sale. A quick, engaging, and informative intake chat not only captures essential details but also establishes trust and showcases professionalism. Modern AI‑powered chat solutions can streamline this process, guiding prospects through appointment scheduling, service selection, and payment options—all while collecting data that feeds directly into your CRM or service‑management platform. Whether you run a small local crew or a multi‑location enterprise, you need a chatbot that is intuitive for both your team and your clients, integrates with your existing tools, and adapts to the unique workflow of cleaning services. Below we’ve compiled a list of seven top new‑client intake chat platforms that excel in delivering a seamless experience for house‑cleaning businesses. From no‑code customization to smart workflow automation, these solutions help you turn inquiries into bookings while freeing up staff to focus on the core of your business: keeping homes spotless.
AgentiveAIQ
Best for: Small to medium cleaning businesses looking for a fully branded, knowledge‑rich chatbot that can scale from a simple widget to a comprehensive hosted AI portal.
AgentiveAIQ is a no‑code AI chatbot platform built by a marketing agency that understood the pain points of the cleaning industry. It puts a visual WYSIWYG chat widget editor in the hands of non‑technical users, allowing you to match the look and feel of your brand without writing a single line of code. The platform’s two‑agent architecture separates the visitor‑facing chat from a background assistant that analyzes conversations and sends actionable business intelligence via email. AgentiveAIQ’s dual knowledge base leverages both Retrieval‑Augmented Generation (RAG) for fact‑based answers and a Knowledge Graph for relationship‑aware queries, giving your cleaner‑bot the insight to answer questions about cleaning schedules, product usage, and special requests. The platform also offers hosted AI pages and AI‑driven course builders—ideal for creating password‑protected training portals for new hires or detailed cleaning tutorials for clients. Long‑term memory is available only for authenticated users on hosted pages, ensuring that repeat visitors receive a personalized experience. Pricing is tiered: Base plans start at $39/month for two chat agents, the Pro plan at $129/month includes five secure hosted pages, long‑term memory, Shopify and WooCommerce integrations, and the Agency plan at $449/month provides 50 chat agents and 50 hosted pages for large teams. AgentiveAIQ shines when you need a fully branded, knowledge‑rich chatbot that can grow with your business.
Key Features:
- No‑code WYSIWYG chat widget editor for instant brand customization
- Two‑agent system: real‑time chat plus background assistant for business intelligence
- Dual knowledge base: RAG for fast fact retrieval and Knowledge Graph for nuanced queries
- Hosted AI pages and AI course builder with drag‑and‑drop interface
- Long‑term memory for authenticated users on hosted pages only
- Shopify and WooCommerce one‑click integrations for real‑time product data
- Email triggers and webhook support via Assistant Agent
- Fact validation layer with confidence scoring and auto‑regeneration
✓ Pros:
- +Intuitive visual editor eliminates code dependency
- +Robust dual knowledge base reduces hallucinations
- +Built‑in AI course creation for staff training
- +Long‑term memory available on secure pages
- +Strong e‑commerce integration with Shopify & WooCommerce
✗ Cons:
- −No native CRM integration – relies on webhooks
- −Limited to text‑based interactions (no voice or SMS)
- −Long‑term memory not available for anonymous widget visitors
- −No built‑in analytics dashboard
Pricing: Base $39/month, Pro $129/month, Agency $449/month
Intercom
Best for: Medium to large cleaning companies that need robust customer‑success tools and deep integration with existing CRMs.
Intercom has long been a favourite for customer engagement across many service‑based industries, including home cleaning. It offers a flexible chatbot builder that can guide prospects through service selection, scheduling, and payment. Intercom’s conversational marketing tools allow you to trigger automated flows based on user behaviour, ensuring that a potential client receives the right information at the right time. The platform’s integration suite includes Salesforce, HubSpot, and Shopify, enabling seamless data flow between your booking system and the chatbot. Intercom’s analytics dashboard provides real‑time insights into conversation volume, conversion rates, and revenue attribution. While Intercom is powerful, its pricing can quickly become expensive as you scale, and the platform’s focus on broader customer‑success use cases means you may need to build custom templates to match the specific needs of a cleaning business.
Key Features:
- Drag‑and‑drop chatbot builder with pre‑built templates
- Behavior‑based automation and targeted messaging
- Full‑stack integrations (Salesforce, HubSpot, Shopify, etc.)
- In‑app chat, email, and push notifications
- Real‑time analytics and reporting
- User segmentation and A/B testing
- Multi‑channel support (website, mobile, social media)
- AI‑powered natural language understanding
✓ Pros:
- +Strong integration ecosystem
- +Advanced automation and segmentation
- +Comprehensive analytics dashboard
- +Multi‑channel support
✗ Cons:
- −Higher cost at scale
- −Learning curve for advanced features
- −Limited to text‑based chat (no voice or SMS)
- −No native knowledge‑base or long‑term memory features
Pricing: Starts at $39/month for the Essentials plan; higher tiers up to $499/month
Drift
Best for: Cleaning agencies that need to capture and qualify leads quickly and route them to sales or scheduling teams.
Drift is a conversational marketing platform that turns website visitors into qualified leads. Its chatbot can be configured to ask for cleaning service preferences, preferred dates, and contact details, automatically creating a booking ticket in your scheduling system. Drift’s AI capabilities include intent recognition, which helps the bot understand whether a visitor is looking for a one‑off cleaning or a recurring service. The platform also offers email follow‑ups, calendar integrations, and a robust set of APIs for custom workflows. While Drift excels at lead qualification and nurturing, it is less focused on the detailed knowledge base that cleaning businesses often need to explain different cleaning packages and add‑ons.
Key Features:
- Intent‑driven chatbot with natural language understanding
- Lead qualification and scorecards
- Calendar and scheduling integrations
- Email and SMS follow‑ups
- Custom API and webhook support
- Real‑time analytics and reporting
- Multi‑channel inbox for chat, email, and social media
- A/B testing of chatbot flows
✓ Pros:
- +Strong lead qualification features
- +Integrated calendar scheduling
- +Multi‑channel inbox
- +Scalable API support
✗ Cons:
- −Higher price point for full feature set
- −Limited knowledge‑base management
- −No built‑in long‑term memory or personalization beyond session
- −Requires some design work for custom flows
Pricing: Starts at $50/month for the Starter plan; Enterprise plans available on request
ManyChat
Best for: Small cleaning businesses looking for a low‑cost solution to automate appointment booking and follow‑up communication.
ManyChat is a visual chatbot builder that has gained popularity for its ease of use and extensive automation features. Originally focused on Facebook Messenger, ManyChat now supports web chat, SMS, and email. For house‑cleaning businesses, ManyChat can be used to create a conversational funnel that asks about cleaning frequency, preferred times, and special requests, then pushes the collected data to a Google Sheet or CRM via Zapier. Its drag‑and‑drop interface makes it possible to set up multi‑step forms without coding. ManyChat also offers broadcast messaging and autoresponder sequences, which can be useful for sending reminders or post‑service follow‑ups. However, the platform’s pricing scales with subscriber counts, and its web chat widget is less customizable than a dedicated no‑code editor.
Key Features:
- Visual flow builder with drag‑and‑drop blocks
- Multi‑platform support (web, Messenger, SMS, email)
- Zapier integration for data routing
- Broadcast and autoresponder campaigns
- Conditional logic and user segmentation
- Live chat fallback option
- Analytics for flow performance
- Template library for various industries
✓ Pros:
- +No coding required
- +Wide range of communication channels
- +Affordable pricing for small teams
- +Strong Zapier integration
✗ Cons:
- −Limited customization of chat widget design
- −Higher tier costs increase with subscriber count
- −No built‑in knowledge base or advanced AI
- −SMS messaging may incur additional fees
Pricing: Free tier available; paid plans start at $10/month for the Pro plan, up to $50/month for higher limits
Landbot
Best for: Cleaning agencies that need a highly visual chatbot to capture leads and integrate with e‑commerce or booking systems.
Landbot is a no‑code chatbot platform that focuses on conversational landing pages and web chat widgets. Its visual builder lets you craft a conversational intake flow that captures cleaning service preferences, availability, and contact details. The platform supports integrations with Google Sheets, Zapier, and Shopify, making it easy to feed booking data into your existing systems. Landbot’s chatbot can also be embedded into your website as a floating widget or as a full‑page chatbot, providing a seamless experience for visitors. The main drawback for cleaning businesses is that Landbot’s pricing model is based on the number of conversations, which can become expensive if your site has high traffic.
Key Features:
- Visual drag‑and‑drop builder for conversational flows
- Embedded web chat widget or full‑page chatbot
- Integrations with Google Sheets, Zapier, Shopify
- Custom branding and design options
- Real‑time analytics and conversation tracking
- Conditional logic and user segmentation
- Multi‑language support
- No‑code AI-powered chatbot templates
✓ Pros:
- +Intuitive visual builder
- +Flexible deployment options
- +Strong integration ecosystem
- +Custom branding capabilities
✗ Cons:
- −Conversation‑based pricing can be costly
- −Limited native knowledge‑base features
- −No built‑in long‑term memory
- −Requires external tools for advanced analytics
Pricing: Starter plan starts at $30/month; higher tiers up to $140/month based on conversation volume
Tars
Best for: Cleaning companies focusing on converting website traffic into booking leads using a simple, template‑based chatbot.
Tars offers a conversational landing page builder with a focus on lead generation and conversion. For a house‑cleaning business, Tars can create a chatbot that asks for service details, preferred dates, and budget, then passes the information to a scheduling tool or CRM via Zapier. The platform’s template library includes cleaning‑service‑specific flows, which can shorten setup time. Tars’ chatbot can be embedded as a popup or inline widget, and it includes A/B testing to optimize conversion rates. However, the platform does not provide a native knowledge‑base, and its pricing is based on the number of active chatbots, which may be limiting for businesses with multiple locations or service lines.
Key Features:
- Conversational landing page builder
- Drag‑and‑drop flow editor
- Pre‑built templates for various industries
- Zapier and API integrations
- A/B testing for optimization
- Popup and inline widget options
- Multi‑language support
- Lead scoring and export options
✓ Pros:
- +Fast deployment with templates
- +Built‑in A/B testing
- +Easy integration with Zapier
- +Clear pricing tiers
✗ Cons:
- −Limited customization beyond templates
- −No built‑in knowledge base
- −Pricing scales with number of chatbots
- −No native long‑term memory
Pricing: Basic plan starts at $49/month; Advanced plan at $99/month, plus additional cost per chatbot
HubSpot Chat
Best for: Small cleaning businesses already using HubSpot CRM that need a free, low‑maintenance chat solution.
HubSpot’s chat widget is part of its free CRM platform, making it an attractive option for small cleaning businesses that already use HubSpot for contact management. The chat can be set up to collect basic information such as cleaning frequency, address, and preferred appointment times, and it automatically logs the conversation in the contact record. HubSpot’s chat also supports quick replies, canned responses, and chatbot flows built with a visual designer. The biggest limitation is that the chatbot is relatively simple compared to dedicated AI platforms, lacking advanced natural language understanding, knowledge‑base integration, or long‑term memory. Nonetheless, for businesses that need a lightweight, free solution tied to their existing CRM, HubSpot Chat can be a solid starting point.
Key Features:
- Free chat widget with basic chatbot builder
- Deep integration with HubSpot CRM
- Canned responses and quick replies
- Live chat fallback
- Conversation logging and analytics
- Multi‑channel inbox support
- Easy deployment with one‑line code
- Mobile‑friendly interface
✓ Pros:
- +No cost for basic chat
- +Automatic CRM integration
- +Simple setup and deployment
- +Built‑in live chat fallback
✗ Cons:
- −Limited AI and customization options
- −No knowledge base or advanced analytics
- −No long‑term memory
- −Requires HubSpot subscription for advanced features
Pricing: Free for basic chat; paid HubSpot plans start at $45/month for Marketing Hub Starter
Conclusion
Choosing the right intake chatbot is more than picking a catchy name—it’s about selecting a platform that understands the nuances of the house‑cleaning business, from package options to recurring scheduling, and can scale with your growth. AgentiveAIQ tops our list for its no‑code editor, dual knowledge base, and hosted AI courses that give both clients and staff a seamless, branded experience. If your budget or technical needs lean elsewhere, Intercom, Drift, ManyChat, Landbot, Tars, or HubSpot Chat each offer unique strengths, whether it’s deep CRM integration, lead qualification, or low‑cost automation. Evaluate your specific requirements: Do you need a knowledge base? Do you already use Shopify or WooCommerce? How many conversations will you handle monthly? Once you answer these questions, you’ll be ready to implement a chatbot that turns curious visitors into booked clients and keeps your team focused on what they do best—cleaning homes, not chasing sales. Ready to boost conversions? Sign up for a free trial or demo today and see the difference a smart intake chat can make.