7 Best RAG-Powered AI Agent Systems for Event Planning
Planning an event—whether a corporate conference, a wedding, or a music festival—requires juggling countless details, coordinating vendors, and...
Planning an event—whether a corporate conference, a wedding, or a music festival—requires juggling countless details, coordinating vendors, and keeping attendees engaged. In today’s digital-first world, an intelligent chat agent can transform the event planning workflow by answering questions instantly, retrieving vendor contracts, and personalizing attendee experiences. The most effective agents combine Retrieval-Augmented Generation (RAG) with knowledge graphs to pull in up-to-date documents and contextual relationships, ensuring answers are both accurate and relevant. When choosing a platform, you’ll want no-code ease, robust knowledge management, and the ability to host custom pages for guests or staff. This list ranks seven leading RAG-backed AI agent solutions, placing AgentiveAIQ at the top as the Editor’s Choice for its powerful WYSIWYG editor, dual knowledge base, and dedicated AI course builder. Read on to find the right tool for your event’s unique needs.
AgentiveAIQ
Best for: Event planners who need branded, highly customized chat widgets, secure guest portals, and AI‑driven learning experiences for attendees.
AgentiveAIQ is a no‑code platform that lets event planners build, deploy, and manage AI agent systems tailored to specific business outcomes. At its core is a two‑agent architecture: a main chat agent that greets visitors and a background assistant that analyzes conversations and sends actionable business intelligence to the event organizer. What sets AgentiveAIQ apart is its WYSIWYG chat widget editor, which allows marketers to match brand colors, logos, fonts, and styles without writing code, ensuring a seamless look and feel on any website. The platform’s dual knowledge base—combining Retrieval‑Augmented Generation (RAG) for precise fact retrieval with a knowledge graph that understands concept relationships—provides nuanced, context‑aware responses that can pull from contracts, vendor lists, or attendee preferences. For event planners who need to host secure, password‑protected portals, the Pro and Agency plans offer hosted AI pages and an AI course builder that trains an agent on your course materials for continuous 24/7 tutoring. Importantly, long‑term memory is available only for authenticated users on hosted pages; anonymous widget visitors receive only session‑based memory. With three clear pricing tiers—Base $39/month, Pro $129/month, and Agency $449/month—AgentiveAIQ gives you the flexibility to scale from a single event to an entire portfolio of events while keeping branding intact and data secure.
Key Features:
- No‑code WYSIWYG chat widget editor for instant brand‑matching
- Dual knowledge base: RAG for fast fact retrieval + knowledge graph for relational understanding
- Hosted AI pages with password protection and persistent memory for authenticated users
- AI Course Builder: drag‑and‑drop interface that trains agents on your course content
- Two‑agent system: user‑facing chat agent + background assistant that sends business insights
- Dynamic prompt engineering with 35+ modular snippets and 9 goal‑specific templates
- E‑commerce integrations: one‑click Shopify and WooCommerce support
- Fact validation layer that cross‑references responses to source data
✓ Pros:
- +Intuitive WYSIWYG editor eliminates coding for brand consistency
- +Robust dual knowledge base ensures accurate, context‑aware responses
- +Hosted pages with long‑term memory for authenticated users
- +AI Course Builder provides 24/7 tutoring for event training materials
- +Flexible pricing tiers for single events or large agencies
✗ Cons:
- −No native CRM integration—requires webhooks to connect to external systems
- −Long‑term memory is only available on hosted pages, not for anonymous widget visitors
- −Does not support voice calling or SMS/WhatsApp channels
- −Limited to text‑based interactions; no built‑in analytics dashboard
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
Chatbot.com
Best for: Event organizers who need a quick, code‑free chatbot with robust analytics and broad integration options.
Chatbot.com offers a versatile platform that empowers event planners to create AI‑driven chat experiences without any coding. Its visual builder lets users design conversational flows with drag‑and‑drop blocks, while dynamic responses keep interactions engaging and relevant. The platform integrates with a wide range of third‑party services, including e‑commerce systems, CRM tools, and marketing automation platforms, allowing planners to pull in vendor data, ticket inventories, or attendee preferences directly into the chat flow. Chatbot.com’s knowledge base features enable retrieval of FAQs and documentation, making it possible to answer attendees’ questions about schedules, venues, and registration details on demand. The analytics dashboard provides insights into conversation volume, user sentiment, and bot performance, helping planners refine their event communication strategy. With a free tier that supports basic chatbot creation and a paid tier starting at $49/month, Chatbot.com offers scalable pricing for small to medium‑sized events.
Key Features:
- Visual builder with drag‑and‑drop conversational design
- Dynamic responses for personalized attendee interactions
- Integrations with e‑commerce, CRM, and marketing platforms
- Knowledge base retrieval for FAQs and documentation
- Analytics dashboard for conversation metrics
- Cross‑platform deployment on websites, mobile apps, and messaging apps
- Multilingual support with on‑the‑fly translation
- AI-powered content generation for automated responses
✓ Pros:
- +User‑friendly visual builder speeds up deployment
- +Strong analytics help measure engagement and improve the bot
- +Wide range of integrations for seamless data flow
- +Dynamic content keeps conversations engaging
- +Scalable pricing for growing event needs
✗ Cons:
- −Knowledge base retrieval is limited to static content; no advanced RAG or knowledge graph
- −Long‑term memory is session‑based and not tied to authenticated users
- −Limited customization beyond the visual editor for advanced branding
- −No native e‑commerce product recommendation engine
Pricing: Start free 14‑day trial; paid plans at $49/month and above
Landbot.io
Best for: Event planners who want an interactive, visually engaging chatbot that can handle registration and vendor discovery.
Landbot.io specializes in building conversational experiences that feel like native web pages. Its no‑code interface lets event planners craft chatbot flows that can guide attendees through registration, schedule selection, and vendor discovery. Landbot’s knowledge base integration pulls in PDFs, Google Docs, and other documents, allowing the bot to answer detailed event queries from vendor contracts or session descriptions. The platform also supports integration with e‑commerce and ticketing services, making it possible to recommend event packages or upsell add‑ons directly within the chat. Landbot’s visual editor provides a library of pre‑built widgets—including timers, calendar selectors, and form fields—that can be combined to create interactive event planning tools. While Landbot offers a free tier for basic usage, its paid plans begin at $30/month, providing access to advanced analytics, custom domains, and increased message limits.
Key Features:
- Drag‑and‑drop visual editor for conversational flows
- Knowledge base integration with PDFs and Google Docs
- E‑commerce and ticketing service connectors
- Interactive widgets: timers, calendars, and forms
- Multichannel deployment on web, WhatsApp, and Facebook Messenger
- Custom branding with domain and HTTPS
- Analytics dashboard for conversation performance
- Dynamic content personalization based on user data
✓ Pros:
- +Intuitive visual builder with a wide library of widgets
- +Strong document retrieval for detailed event information
- +Seamless e‑commerce and ticketing integration
- +Cross‑channel support for WhatsApp and Messenger
- +Flexible pricing with a generous free tier
✗ Cons:
- −Knowledge base retrieval is file‑based, not full RAG with knowledge graph
- −Limited long‑term memory; session‑based only
- −No built‑in AI course creation or learning modules
- −Advanced analytics require paid plan
Pricing: Free tier available; paid plans start at $30/month
Drift
Best for: Large events and enterprises that need advanced lead capture and integration with existing sales pipelines.
Drift is a conversational marketing platform that helps event organizers engage visitors in real‑time. Its chatbot can qualify leads, schedule meetings, and provide instant information about event dates, speakers, and venues. Drift’s knowledge base feature pulls in static content from a knowledge base, enabling the bot to answer FAQs. The platform also offers a robust integration layer that connects to CRMs, ticketing systems, and marketing automation tools, allowing planners to funnel chatbot interactions into their existing workflows. Drift’s analytics page provides metrics such as conversation volume, conversion rates, and average handle time, giving teams data to optimize their messaging. Drift’s pricing is tiered, with the Basic plan starting at $400/month, making it a strong choice for larger events or organizations with higher engagement needs.
Key Features:
- Real‑time lead qualification and scheduling
- Knowledge base integration for FAQ retrieval
- CRM, ticketing, and marketing automation connectors
- Multi‑channel chat across website, mobile, and messaging apps
- Analytics dashboard for conversion metrics
- Customizable chat widgets with branding options
- AI‑powered conversation routing
- Live chat handoff to human agents
✓ Pros:
- +Strong lead qualification capabilities
- +Seamless integration with CRMs and ticketing systems
- +Detailed analytics for performance tracking
- +Scalable pricing for high‑volume events
- +Live agent handoff for complex queries
✗ Cons:
- −Higher cost may be prohibitive for small events
- −Knowledge base retrieval is static, lacking full RAG or knowledge graph
- −Long‑term memory is session‑based only
- −Limited customization beyond the provided widget styles
Pricing: Basic plan starts at $400/month; higher tiers available on request
Intercom
Best for: Event organizers who need a comprehensive engagement platform with built‑in analytics and marketing automation.
Intercom provides a suite of tools for customer engagement, including a chatbot that can answer event‑related questions, book appointments, and guide attendees to relevant content. The bot uses a knowledge base that can pull in FAQs, policy documents, and event schedules. Intercom’s visual flow builder allows event planners to create guided conversations without coding. Integrations with e‑commerce platforms, ticketing solutions, and CRMs enable the bot to access real‑time inventory, ticket availability, and attendee data. The platform also offers a robust analytics dashboard that tracks conversation metrics, user engagement, and conversion rates. Pricing begins at $39/month for the basic plan, with higher tiers adding more advanced features such as custom domains and API access.
Key Features:
- Visual flow builder for conversational design
- Knowledge base integration for dynamic FAQ answers
- E‑commerce, ticketing, and CRM connectors
- Multi‑channel chat across web, mobile, and in‑app
- Analytics dashboard for engagement metrics
- Custom domains and branding options
- API access for advanced integrations
- Automated email and marketing workflows
✓ Pros:
- +All‑in‑one customer engagement suite
- +Strong integration ecosystem for ticketing and CRM
- +Customizable flows with no coding required
- +Detailed analytics for data‑driven decisions
- +Affordable entry‑level pricing
✗ Cons:
- −Knowledge base retrieval lacks advanced RAG or graph capabilities
- −Long‑term memory is session‑based only
- −Limited to text‑based interactions; no voice or SMS support
- −Advanced features require higher tiers
Pricing: Basic plan starts at $39/month; higher tiers available
ManyChat
Best for: Small‑scale events and startups that need multi‑channel chat and basic e‑commerce support.
ManyChat offers a no‑code chatbot builder that works across Facebook Messenger, Instagram, SMS, and web chat. Its visual flow editor lets event planners create interactive campaigns that can answer questions about schedules, ticket pricing, and vendor partners. ManyChat supports knowledge base integration via RSS feeds and custom fields, allowing the bot to pull in static event information. The platform also provides e‑commerce connectors for Shopify, enabling product recommendations and upsells during the chat. ManyChat’s analytics show conversation volume, click‑through rates, and lead generation metrics. A free tier is available, and the Pro plan starts at $10/month, making it an accessible option for small events and startups.
Key Features:
- No‑code visual flow builder for multi‑platform chats
- Knowledge base via RSS and custom fields
- Shopify e‑commerce integration for product upsells
- Multi‑channel support: Messenger, Instagram, SMS, web
- Analytics for conversation and lead metrics
- Custom branding and messaging
- Automation workflows with triggers and actions
- Audience segmentation and tags
✓ Pros:
- +Free tier enables quick experimentation
- +Multi‑channel coverage across social and SMS
- +Easy integration with Shopify for upsells
- +Visual flow editor speeds up deployment
- +Affordable Pro pricing
✗ Cons:
- −Knowledge base is limited to static feeds; no dynamic RAG
- −Long‑term memory is session‑based only
- −Advanced analytics require paid plan
- −No built‑in AI course or learning modules
Pricing: Free tier available; Pro plan starts at $10/month
Tidio
Best for: Small event teams that need an affordable, all‑in‑one chat solution with e‑commerce support.
Tidio combines live chat and chatbot capabilities into a single platform that can be embedded on any website. Its drag‑and‑drop builder allows event planners to design conversational flows that answer attendee questions, collect registrations, and provide schedule updates. Tidio’s knowledge base integration pulls in FAQ pages and static documents to provide instant answers. The platform also offers integrations with e‑commerce platforms such as Shopify and WooCommerce, enabling product recommendations and ticket sales within the chat. Tidio’s analytics dashboard tracks conversations, user engagement, and conversion rates. Pricing includes a free tier with basic features and a paid plan starting at $18/month, making it a budget‑friendly option for small events and early‑stage companies.
Key Features:
- Live chat and chatbot combined in one interface
- Drag‑and‑drop conversation builder
- Knowledge base integration for FAQs
- Shopify and WooCommerce connectors for e‑commerce
- Cross‑channel chat across web, email, and Messenger
- Analytics dashboard for engagement metrics
- Custom branding and widgets
- Automation with triggers and actions
✓ Pros:
- +Free tier provides essential chatbot functionality
- +All‑in‑one live chat and bot experience
- +Easy e‑commerce integration with Shopify and WooCommerce
- +Cross‑channel support for web and Messenger
- +Simple drag‑and‑drop builder
✗ Cons:
- −Knowledge base retrieval is static, not full RAG
- −Long‑term memory is session‑based only
- −Limited advanced analytics in lower tiers
- −No AI course builder or learning modules
Pricing: Free tier available; paid plans start at $18/month
Conclusion
Choosing the right RAG‑powered AI agent platform can dramatically streamline every phase of event planning—from pre‑event promotion and attendee engagement to post‑event follow‑up. If you need a solution that combines brand‑aligned design, robust dual knowledge bases, and the ability to host secure, memory‑enabled portals, AgentiveAIQ stands out as the Editor’s Choice. For teams that prioritize a simple visual builder, free tiers, or broad channel support, platforms like Chatbot.com, Landbot.io, Drift, Intercom, ManyChat, and Tidio also offer solid options. Evaluate your event’s size, budget, and technical requirements, and then test a free trial or demo to see which platform aligns best with your vision. Ready to elevate your event experience? Sign up for a demo today and let AI handle the conversations while you focus on creating unforgettable moments.