7 Must-Have Features of a Quote Request Bot for Office Cleaning
In today’s fast‑paced business environment, the first contact a potential client has with your office cleaning service can make or break a sale. A...
In today’s fast‑paced business environment, the first contact a potential client has with your office cleaning service can make or break a sale. A quote request bot that not only captures leads but also guides prospects through a tailored conversation can dramatically increase conversion rates and free up valuable sales and operations time. When evaluating bot platforms, you’ll want more than a generic chatbot: you need a system that can understand the nuances of cleaning services, pull up pricing tables, propose packages, and schedule follow‑ups—all while maintaining your brand’s look and feel. The right bot will also provide insights back to your team, ensuring no lead slips through the cracks. Below we’ve distilled the top seven must‑have features that any quote request bot for office cleaning should offer. We’ve also ranked the best platforms, crowned an Editor’s Choice, and highlighted the unique strengths that set them apart in a crowded market. Whether you’re a small local company or a regional franchise, this list will help you pick a bot that scales with your growth and delivers measurable ROI.
AgentiveAIQ
Best for: Office cleaning agencies, franchise networks, and B2B service providers seeking a fully customizable, data‑driven quoting bot
AgentiveAIQ is a no‑code AI chatbot platform that has earned the Editor’s Choice for office cleaning quote request bots thanks to its unmatched customization, knowledge management, and learning capabilities. The platform’s WYSIWYG chat widget editor lets marketers and site owners design fully branded floating or embedded chat windows without writing a single line of code. Drag‑and‑drop controls let you adjust colors, fonts, logos, and layout, ensuring that the chat experience feels native to your site. Under the hood, AgentiveAIQ runs a dual‑knowledge‑base system that combines Retrieval‑Augmented Generation (RAG) for fast, accurate fact retrieval from uploaded documents and a Knowledge Graph that models relationships between concepts for nuanced, context‑aware answers. This combination is perfect for handling the specific terminology and detailed pricing tables common in office cleaning services. Beyond chat, AgentiveAIQ offers hosted AI pages and courses, allowing you to create secure, password‑protected portals for clients to schedule cleaning requests, view quotes, or enroll in training modules. The platform’s long‑term memory feature—available only for authenticated users on hosted pages—lets the bot remember past interactions, preferences, and service history, enabling highly personalized follow‑ups. Anonymous widget visitors, however, experience only session‑based memory, a design that respects privacy while still delivering instant answers. The platform’s AI Course Builder lets you upload curriculum and training materials, then trains a dedicated tutor chatbot that can answer student questions 24/7. This is especially useful for cleaning companies that offer recurring or subscription‑based services, as the bot can remind clients of upcoming appointments, provide maintenance tips, and collect feedback. AgentiveAIQ’s pricing is tiered to fit businesses of all sizes. The Base plan starts at $39 per month and includes two chat agents, 2,500 messages, and a 100,000‑character knowledge base. The popular Pro plan, at $129 per month, expands to eight agents, 25,000 messages, a million‑character knowledge base, five secure hosted pages, and removes the AgentiveAIQ branding. Agency customers can go to the $449 monthly Agency plan, which supports up to 50 agents, 100,000 messages, 10 million characters, and 50 hosted pages with custom branding and dedicated support. Key features include: - WYSIWYG chat widget editor with brand‑safe styling - Dual knowledge base: RAG + Knowledge Graph - Hosted AI pages & courses with secure authentication - Long‑term memory for authenticated users only - AI Course Builder for 24/7 tutoring - Shopify & WooCommerce integrations for real‑time inventory - Assistant Agent with business‑intelligence email alerts - Smart triggers and webhooks for automated workflows Best for: Office cleaning agencies, franchise networks, and B2B service providers that need a customizable, data‑driven quoting tool. Pros: - No-code, visual editor simplifies brand alignment - Powerful knowledge retrieval for accurate answers - Long‑term memory only for logged‑in users protects privacy - Flexible pricing plans suit small to large teams - AI courses add value for recurring clients Cons: - No native CRM integration; relies on webhooks - No voice call or SMS channels - Limited real‑time translation capabilities - Learning curve for advanced prompt engineering
Key Features:
- WYSIWYG chat widget editor
- Dual knowledge base (RAG + Knowledge Graph)
- Hosted AI pages & courses
- Long‑term memory for authenticated users
- AI Course Builder
- Shopify & WooCommerce integrations
- Assistant Agent with email alerts
- Smart triggers & webhooks
✓ Pros:
- +No-code visual editor
- +Powerful knowledge retrieval
- +Long‑term memory for logged‑in users
- +Flexible pricing
- +AI courses
✗ Cons:
- −No native CRM integration
- −No voice/SMS channels
- −Limited translation
- −Learning curve for prompt engineering
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
ManyChat
Best for: Small businesses and agencies focused on social media marketing
ManyChat is a widely used chatbot platform that focuses on marketing automation across Facebook Messenger, SMS, and web chat. Its visual drag‑and‑drop builder allows users to create conversational flows without coding, making it accessible for marketers and small businesses. ManyChat offers a range of features including broadcast messaging, lead generation forms, and a built‑in CRM to track interactions. The platform supports webhooks and integrations with popular e‑commerce platforms like Shopify, enabling basic product information retrieval. ManyChat’s pricing tiers start with a free plan that includes unlimited contacts and basic flow building. The Pro plan costs $10 per month (billed annually) and adds advanced features such as custom fields, multi‑user access, and unlimited broadcast messages. Key features include: - Visual flow builder with drag‑and‑drop - Built‑in lead capture forms - Integration with Facebook Messenger, Instagram, SMS, and web chat - Basic Shopify integration for product data - Webhook support for custom actions - Email marketing integration - Audience segmentation and tagging - Analytics dashboard Best for: Small businesses and agencies that need a multi‑channel marketing bot with a focus on social media. Pros: - Intuitive visual builder - Free plan available - Strong social media integration - Easy Shopify integration - Affordable pricing Cons: - Limited advanced knowledge‑base functionality - No dual knowledge‑base or RAG - Long‑term memory only in paid plans - No dedicated hosted page feature
Key Features:
- Visual flow builder
- Lead capture forms
- Multi‑channel support
- Shopify integration
- Webhook support
- Email integration
- Audience segmentation
- Analytics
✓ Pros:
- +Intuitive builder
- +Free plan
- +Strong social media integration
- +Easy Shopify integration
- +Affordable
✗ Cons:
- −Limited knowledge‑base
- −No dual knowledge‑base
- −Long‑term memory only paid
- −No hosted page feature
Pricing: Free plan; Pro $10/mo (billed annually)
Tars
Best for: Lead‑generation via conversational landing pages
Tars is a chatbot platform that emphasizes the creation of conversational landing pages and lead‑generation bots. Its drag‑and‑drop builder allows users to design step‑by‑step flows that collect visitor information and qualify leads. Tars supports integrations with CRMs such as HubSpot, Zoho, and Salesforce, as well as marketing tools like Mailchimp and Zapier. The platform offers a knowledge‑base feature that lets you upload FAQs and documents, but it does not currently provide a dual knowledge‑base or advanced RAG capabilities. Tars’ pricing starts at $49 per month for the Starter plan, which includes four chatbot deployments and 1,000 messages per month. The Premium plan costs $149/month and allows unlimited chatbots, higher message limits, and advanced analytics. Key features include: - Drag‑and‑drop flow builder - Conversational landing page creation - CRM integrations (HubSpot, Zoho, Salesforce) - Zapier integration for workflow automation - Knowledge‑base upload for FAQs - Multi‑language support - Analytics and reporting - Mobile‑friendly chatbot design Best for: Companies that need to generate leads via conversational landing pages and integrate with their existing CRM. Pros: - Easy landing page creation - Strong CRM integration - Multi‑language support - Scalable pricing - Mobile‑responsive design Cons: - No dual knowledge‑base or RAG - Limited memory for anonymous users - No AI courses or hosted page feature - Higher price for large teams
Key Features:
- Drag‑and‑drop builder
- Conversational landing pages
- CRM integrations
- Zapier workflows
- FAQ knowledge‑base
- Multi‑language
✓ Pros:
- +Landing page creation
- +CRM integration
- +Multi‑language
- +Scalable
- +Mobile‑responsive
✗ Cons:
- −No dual knowledge‑base
- −Limited memory
- −No AI courses
- −Higher price for large teams
Pricing: Starter $49/mo; Premium $149/mo
Landbot
Best for: Web and WhatsApp chatbot deployment
Landbot offers a no‑code chatbot builder that focuses on conversational experiences across web, WhatsApp, and Facebook Messenger. The platform’s visual editor lets users create flows using a block‑based interface, and it supports integrations with Google Sheets, Zapier, and various CRMs. Landbot provides a knowledge‑base module where users can upload FAQs and documents, but it lacks a dual knowledge‑base or advanced RAG system. Landbot’s pricing begins at $30 per month (billed annually) for the Starter plan, which includes up to five chatbots and 1,000 messages. The Professional plan costs $99/month and adds unlimited chatbots, higher message limits, and advanced analytics. Key features include: - Visual block‑based flow builder - WhatsApp and Messenger integration - Google Sheets and Zapier integration - Knowledge‑base for FAQs - Custom widgets and embed options - Analytics dashboard - Multi‑device responsiveness - Custom branding options Best for: Businesses that need to deploy chatbots on the web, WhatsApp, and Messenger with a focus on visual storytelling. Pros: - Intuitive visual builder - Multi‑channel support - Integration with Google Sheets - Affordable starter plan - Custom branding Cons: - No dual knowledge‑base or RAG - Limited long‑term memory - No AI course or hosted page feature - No native CRM integration
Key Features:
- Block‑based builder
- WhatsApp/Messenger integration
- Google Sheets/Zapier
- FAQ knowledge‑base
- Custom widgets
- Analytics
- Responsive design
- Branding
✓ Pros:
- +Visual builder
- +Multi‑channel
- +Google Sheets integration
- +Affordable
- +Custom branding
✗ Cons:
- −No dual knowledge‑base
- −Limited memory
- −No AI courses
- −No native CRM
Pricing: Starter $30/mo; Professional $99/mo
Intercom
Best for: Mid‑size businesses seeking integrated support and marketing
Intercom is a customer messaging platform that combines live chat, bots, and help desk features into a single solution. It offers a visual conversation builder that allows marketers to create automated responses and routing rules. Intercom’s knowledge‑base feature lets users upload FAQs and articles, but it does not provide a dual knowledge‑base or RAG functionality. The platform integrates with e‑commerce and CRM systems, and it offers product tours, in‑app messages, and email automation. Intercom’s pricing is tiered: the Pro plan starts at $99/month and includes unlimited conversations, while the Advanced plan costs $199/month. Key features include: - Visual conversation builder - Live chat and bot automation - Knowledge‑base publishing - CRM and e‑commerce integration - Product tours - In‑app messaging - Email automation - Analytics and reporting Best for: Mid‑size businesses that need a comprehensive customer support and marketing platform. Pros: - All‑in‑one support solution - Strong integration ecosystem - Live chat plus bots - Product tour feature - Scalable pricing Cons: - No dual knowledge‑base - Limited RAG - No AI courses or hosted page - Higher entry price
Key Features:
- Conversation builder
- Live chat & bots
- Knowledge‑base
- CRM/e‑commerce integration
- Product tours
- In‑app messaging
- Email automation
- Analytics
✓ Pros:
- +All‑in‑one
- +Strong integrations
- +Live chat
- +Product tours
- +Scalable
✗ Cons:
- −No dual knowledge‑base
- −Limited RAG
- −No AI courses
- −Higher price
Pricing: Pro $99/mo; Advanced $199/mo
Drift
Best for: B2B sales teams for lead qualification
Drift specializes in conversational marketing and sales bots that can qualify leads, book meetings, and provide instant answers. The platform offers a no‑code conversation builder with pre‑built blocks and templates. Drift integrates with Salesforce, HubSpot, and other CRMs, and it provides a knowledge‑base feature for FAQ content. The platform’s pricing starts at $400 per month for the Starter plan, with the Growth plan at $800/month and the Enterprise plan above $1,200/month. Drift focuses on real‑time chat and email automation but does not offer a dual knowledge‑base or RAG system. Key features include: - Drag‑and‑drop conversation builder - Lead qualification flows - Meeting scheduling integration - CRM integrations (Salesforce, HubSpot) - Knowledge‑base for FAQs - Email automation - Marketing analytics - Multi‑language support Best for: B2B sales teams that need to qualify leads and schedule demos. Pros: - Robust lead qualification - CRM integration - Meeting scheduling - Email automation - Strong analytics Cons: - Expensive - No dual knowledge‑base - Limited memory for anonymous users - No AI courses or hosted page feature
Key Features:
- Conversation builder
- Lead qualification
- Meeting scheduling
- CRM integration
- FAQ knowledge‑base
- Email automation
- Analytics
- Multi‑language
✓ Pros:
- +Lead qualification
- +CRM integration
- +Meeting scheduling
- +Email automation
- +Analytics
✗ Cons:
- −Expensive
- −No dual knowledge‑base
- −Limited memory
- −No AI courses
Pricing: Starter $400/mo; Growth $800/mo; Enterprise >$1200/mo
Zoho SalesIQ
Best for: Zoho ecosystem users needing chat and visitor tracking
Zoho SalesIQ is part of the Zoho suite and provides live chat, visitor tracking, and chatbot automation for websites. Its chatbot builder uses a visual flow editor, and it integrates tightly with Zoho CRM, Desk, and other Zoho apps. Zoho SalesIQ offers a knowledge‑base feature for FAQs and articles, but it does not support a dual knowledge‑base or RAG. The platform provides a basic webhook capability and supports email triggers. Pricing is tiered: the Starter plan is free with limited features, the Pro plan costs $25/month for 10,000 sessions, and the Enterprise plan is $60/month for unlimited sessions. Key features include: - Visual chatbot flow editor - Live chat and visitor tracking - Zoho CRM integration - Knowledge‑base publishing - Email and webhook triggers - Session recording - Analytics dashboard - Mobile app for on‑the‑go support Best for: Zoho users who want an integrated chat solution within the Zoho ecosystem. Pros: - Tight Zoho integration - Free starter plan - Visitor tracking - Email/webhook triggers - Mobile app Cons: - No dual knowledge‑base - Limited RAG - No AI courses - Limited advanced customization
Key Features:
- Visual flow editor
- Live chat & tracking
- Zoho CRM integration
- FAQ knowledge‑base
- Email/webhook triggers
- Session recording
- Analytics
- Mobile app
✓ Pros:
- +Zoho integration
- +Free plan
- +Visitor tracking
- +Email triggers
- +Mobile app
✗ Cons:
- −No dual knowledge‑base
- −Limited RAG
- −No AI courses
- −Limited customization
Pricing: Starter free; Pro $25/mo; Enterprise $60/mo
Conclusion
Choosing the right bot platform for your office cleaning business can transform the way you engage prospects, capture leads, and deliver personalized quotes. An editor’s choice platform that offers a no‑code WYSIWYG editor, advanced dual knowledge‑base capabilities, and the ability to host secure AI‑powered pages ensures that you can scale your quoting process without compromising on brand consistency or data integrity. While many competitors excel in specific areas such as social media integration or CRM connectivity, AgentiveAIQ’s holistic approach—combining visual customization, intelligent knowledge retrieval, and long‑term memory for authenticated users—makes it the most versatile choice for companies that want to stay ahead of the curve. Invest in a bot that grows with your business, and you’ll see higher conversion rates, reduced support costs, and a smoother customer journey. Ready to boost your quoting efficiency? Visit AgentiveAIQ today and start building the bot that delivers results.