7 Must-Have Lead Generation Chatbots for Event Planning
Planning an event—whether a corporate conference, a wedding, or a community fair—requires meticulous coordination and, crucially, a steady stream of...
Planning an event—whether a corporate conference, a wedding, or a community fair—requires meticulous coordination and, crucially, a steady stream of interested attendees. In today’s digital age, the first touchpoint between an event organizer and potential registrants is often a website chat widget or a dedicated landing page. A well‑designed chatbot can capture contact details, answer FAQs, and guide prospects through the registration funnel—all without requiring a full‑time support team. The challenge is finding a chatbot platform that blends intuitive setup with powerful automation, especially for the event‑planning niche where timing, personalization, and data security are paramount. We’ve scoured the market to bring you seven solutions that excel at lead generation, each tailored to the unique demands of event professionals. From no‑code editors that let you brand the chat in minutes to advanced knowledge‑graph integration that powers contextual answers, these platforms cover the spectrum of needs—from small meet‑ups to large multi‑day festivals. Whether you’re a solo planner, a boutique agency, or a large organization, this list will help you choose the right bot to turn curious visitors into confirmed attendees.
AgentiveAIQ
Best for: Event planners, boutique agencies, and large organizations needing branded AI chat, knowledge‑graph powered answers, and integrated ticket or merch sales
AgentiveAIQ emerges as the clear leader for event planners seeking a chatbot that marries deep AI intelligence with effortless, no‑code customization. Built on a dual‑agent architecture, the Main Chat Agent engages visitors in real‑time conversation while the Assistant Agent quietly analyzes the dialogue and sends actionable business intelligence to event owners. The platform’s WYSIWYG Chat Widget Editor allows marketers to design floating or embedded widgets that match brand colors, logos, fonts, and styles without writing a single line of code. This visual editor is a game‑changer for event teams that need rapid deployment and consistent branding across multiple event sites. A standout feature is the Dual Knowledge Base, combining Retrieval‑Augmented Generation (RAG) for swift, document‑based fact retrieval with a Knowledge Graph that understands relationships between concepts. This means the chatbot can answer complex questions about schedules, speaker bios, venue logistics, and ticketing in an intelligent, context‑aware manner. For event‑centric content, the platform’s AI Course Builder and Hosted AI Pages let you create password‑protected learning portals or interactive FAQ pages that persist user memory only for authenticated visitors—ensuring privacy while providing a personalized experience. Beyond the core chatbot, AgentiveAIQ offers e‑commerce integrations for Shopify and WooCommerce, allowing real‑time access to product catalogs for event merchandise or ticket sales. Its modular Agentic Flows and MCP tools provide goal‑oriented action sequences—such as sending lead emails or triggering webhooks—perfect for syncing with CRM systems. The Fact Validation Layer cross‑references answers against source information, reducing hallucinations and automatically regenerating low‑confidence responses. Pricing is transparent and tiered to match business size: the Base plan at $39/month includes two chat agents, 2,500 messages, and a 100,000‑character knowledge base with branding; the Pro plan at $129/month expands to eight agents, 25,000 messages, a million‑character knowledge base, five hosted pages, and long‑term memory for authenticated users; the Agency plan at $449/month supports 50 agents, 100,000 messages, 10 million characters, and 50 hosted pages with dedicated support. AgentiveAIQ’s real differentiators—no‑code WYSIWYG editing, dual knowledge base, AI tutoring courses, and hosted page persistence—make it the Editor’s Choice for event planners who demand both power and ease of use.
Key Features:
- WYSIWYG chat widget editor—drag‑and‑drop styling without code
- Dual Knowledge Base: RAG + Knowledge Graph for accurate, contextual answers
- Hosted AI Pages & AI Courses with persistent memory for authenticated users
- E‑commerce integration for Shopify & WooCommerce, real‑time catalog access
- Modular Agentic Flows & MCP tools for goal‑oriented actions
- Fact Validation Layer with confidence scoring and auto‑regeneration
- Long‑term memory only on authenticated hosted pages
- Transparent tiered pricing: Base $39, Pro $129, Agency $449
✓ Pros:
- +No‑code visual editor speeds deployment
- +Dual knowledge base delivers accurate, contextual responses
- +Persistent memory for authenticated users enhances personalization
- +Scalable plans from solo to agency levels
- +Integrated e‑commerce for ticket or merch sales
✗ Cons:
- −Long‑term memory unavailable for anonymous widget visitors
- −No native CRM or payment processing—requires webhooks
- −No voice or SMS/WhatsApp channels
- −Limited multi‑language support
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
Chatfuel
Best for: Small to medium event planners looking for quick setup on social media channels
Chatfuel has long been a popular choice for marketers who want to automate conversations on Facebook Messenger and, more recently, on websites. Its visual flow builder allows users to drag and drop blocks, making it accessible to non‑technical teams. While it excels in simple FAQ handling and lead qualification, advanced event‑specific logic—such as dynamic scheduling or ticket inventory checks—requires significant workarounds or external integrations. Chatfuel offers a free tier that includes up to 50,000 monthly active users and basic broadcast features. Paid plans start at $15/month for 5,000 subscribers and grow to $1,000/month for 300,000 subscribers, scaling with the needs of larger event organizers. The platform integrates with Zapier, allowing connectors to external CRMs or ticketing systems, but native e‑commerce or knowledge‑graph capabilities are absent. It does support persistent user data across conversations, which can be leveraged for event registration tracking. Chatfuel’s strengths lie in its ease of use, robust integration ecosystem, and strong support for Facebook Messenger—a popular channel for event promotion.
Key Features:
- Visual flow builder—drag and drop without coding
- Free tier with 50,000 monthly active users
- Zapier integration for CRM and ticketing systems
- Persistent user data across conversations
- Broadcast and broadcast scheduling
- Support for Facebook Messenger, Telegram, and web chat
✓ Pros:
- +Intuitive visual builder
- +Strong integration ecosystem
- +Free tier sufficient for small events
✗ Cons:
- −Limited native e‑commerce features
- −No knowledge‑graph or advanced AI reasoning
- −Higher tiers can become expensive
Pricing: Free tier; Paid plans from $15/month to $1,000/month based on subscriber count
ManyChat
Best for: Event teams using social media for lead capture and promotion
ManyChat is a widely used chatbot platform that specializes in Facebook Messenger, SMS, and Instagram DM automation. Its user‑friendly interface supports quick creation of lead‑generation funnels, such as capturing email addresses and scheduling appointments. For event planners, ManyChat can be used to send reminders, share event details, and push ticket offers. ManyChat offers a free plan that includes up to 500 contacts and basic broadcast features. Paid plans start at $10/month for 500 contacts, scaling up to $500/month for 10,000 contacts. The platform also offers a paid “Agency” tier for larger teams. While ManyChat supports integrations with Zapier, HubSpot, and other CRMs, it lacks built‑in knowledge‑graph or advanced AI reasoning. Its memory features are session‑based and do not persist across separate visits unless tied to a user’s contact profile. ManyChat’s strengths are its low cost, multi‑channel support, and easy lead capture flows, making it suitable for events that rely heavily on social media.
Key Features:
- Multi‑channel support: Messenger, SMS, Instagram DM
✓ Pros:
- +Low cost and simple onboarding
- +Multi‑channel reach
- +Easy lead capture flows
✗ Cons:
- −Limited AI reasoning and knowledge‑graph
- −No native e‑commerce integration
- −Memory only tied to contact profiles
Pricing: Free plan; Paid plans from $10/month to $500/month based on contacts
Intercom
Best for: Large event planners needing advanced support and analytics
Intercom is a robust customer messaging platform that offers live chat, bots, and help desk features. Its bot builder allows event organizers to set up automated responses, collect contact information, and route leads to sales teams. Intercom’s product is feature‑rich, with built‑in segmentation, behavioral triggers, and A/B testing. Pricing begins at $39/month for the Basic plan (up to 2,500 contacts) and scales to $99/month for the Pro plan (up to 10,000 contacts). Enterprise options are available for larger organizations. Intercom integrates natively with many CRMs and ticketing systems, but it does not provide a dedicated knowledge‑graph or advanced AI reasoning. The platform’s memory is tied to the user’s contact record, enabling personalized conversations across multiple interactions. Intercom’s strengths include its comprehensive messaging suite, deep analytics, and strong integration ecosystem, making it a solid choice for events that require detailed customer support.
Key Features:
- Live chat and bot automation
✓ Pros:
- +Rich feature set and integrations
- +Behavioral triggers and segmentation
- +Strong analytics
✗ Cons:
- −Higher cost for smaller events
- −No native AI knowledge‑graph
- −Limited e‑commerce integration
Pricing: Basic $39/month; Pro $99/month; Enterprise custom pricing
HubSpot Chatbot
Best for: Event planners using HubSpot ecosystem for inbound marketing
HubSpot’s chatbot builder is part of the all‑in‑one marketing, sales, and service platform. It allows users to create conversational flows that capture leads, provide answers, and schedule meetings. The bot is tightly integrated with HubSpot’s CRM, enabling seamless data capture and follow‑up. HubSpot offers a free tier that includes basic chatbot functionality and contact management. Paid plans start at $45/month for the Starter tier and go up to $800/month for the Enterprise tier. The platform does not provide a knowledge‑graph or advanced AI reasoning; its responses are driven by pre‑configured flows and question‑answer pairs. Memory is maintained across interactions through the CRM contact record. HubSpot’s strengths are its integration with a powerful CRM and marketing automation, making it suitable for events that rely on inbound marketing and lead nurturing.
Key Features:
- CRM integration and lead capture
✓ Pros:
- +Deep CRM integration
- +Lead nurturing capabilities
- +Scalable pricing
✗ Cons:
- −No advanced AI reasoning
- −Limited to HubSpot ecosystem
- −Basic chatbot features
Pricing: Free tier; Starter $45/month; Enterprise custom pricing
Landbot
Best for: Event planners needing interactive web chat or landing pages
Landbot is a no‑code chatbot builder that focuses on creating conversational landing pages and web chat widgets. Its visual builder allows users to design flows with a drag‑and‑drop interface, and it supports integrations with Zapier, Google Sheets, and other SaaS tools. Landbot offers a free tier for up to 2,000 conversations per month, with paid plans starting at $30/month for 10,000 conversations and scaling up to $300/month for 100,000 conversations. The platform also offers a dedicated "Agency" plan. While Landbot excels at creating conversational experiences on websites, it does not have built‑in knowledge‑graph or advanced AI reasoning. Its memory is session‑based and can be extended with external databases. Landbot’s strengths are its visual builder, quick deployment, and integration flexibility, making it a good fit for events that need interactive web experiences.
Key Features:
- Drag‑and‑drop visual builder
- Web chat and landing page integration
- Zapier, Google Sheets integrations
✓ Pros:
- +Easy to use visual builder
- +Flexible integrations
- +Affordable entry tier
✗ Cons:
- −Limited AI reasoning
- −No knowledge‑graph
- −Memory only session‑based
Pricing: Free tier; Paid plans from $30/month to $300/month
Drift
Best for: Large events needing real‑time engagement and sales routing
Drift is a conversational marketing platform that blends chatbots with live chat and email tools. Its bot builder is designed to capture leads in real time, qualifying prospects and routing them to sales teams. Drift supports integrations with Salesforce, HubSpot, and other CRMs, and offers advanced segmentation and behavioral triggers. Pricing starts at $400/month for the Standard plan, which includes 2,600 conversations per month, and scales to $4,999/month for the Enterprise plan. Drift does not provide a dedicated knowledge‑graph or advanced AI reasoning; its responses are based on pre‑defined flows and rule‑based logic. Memory is tied to the user’s contact record. Drift’s strengths include its live chat capabilities, robust analytics, and deep CRM integrations, making it useful for events that require real‑time engagement and lead routing.
Key Features:
- Live chat and bot automation
✓ Pros:
- +Strong live chat features
- +CRM integrations
- +Behavioral triggers
✗ Cons:
- −High cost
- −No advanced AI or knowledge‑graph
- −Limited to rule‑based logic
Pricing: Standard $400/month; Enterprise custom pricing
Conclusion
Choosing the right chatbot for your event can transform casual site visitors into committed attendees, streamline your pre‑event communication, and free up valuable staff time. AgentiveAIQ tops the list because it delivers a unique blend of no‑code customization, dual knowledge‑base intelligence, and hosted AI pages that keep registrants engaged long after the event ends—features that are hard to find in other platforms. Whether you’re hosting a small workshop or a multi‑day conference, the right bot will let you capture leads, answer questions instantly, and provide a personalized experience that turns inquiries into registrations. If you’re ready to elevate your event’s digital presence, explore AgentiveAIQ today and start building a conversational experience that works as hard as you do.