7 Must-Have Website Chatbots for Event Planning
Planning a conference, trade show, or virtual summit is a complex juggling act. You need to capture registrations, answer FAQs, drive ticket sales,...
Planning a conference, trade show, or virtual summit is a complex juggling act. You need to capture registrations, answer FAQs, drive ticket sales, and keep attendees engaged—all while maintaining brand consistency. A dedicated website chatbot can take on many of those tasks, freeing your team to focus on the creative aspects of the event. Whether you’re a small organizer looking for a quick setup or a large event management firm needing advanced automation, the right chatbot can streamline communication, improve conversion rates, and provide real‑time insights. In this guide we’ve hand‑picked seven chatbots that excel in the event planning space, from no‑code builders to enterprise‑grade solutions. Each entry includes an in‑depth description, key features, pricing, and a quick pros/cons rundown to help you decide which platform fits your event’s unique needs. Read on to discover the chatbot that will transform the way you interact with attendees—from the first click on your event page to the final thank‑you email.
AgentiveAIQ
Best for: Event organizers, conference planners, virtual summit hosts, trade show coordinators, event marketing teams needing brand‑consistent AI chat with robust knowledge management
AgentiveAIQ is a no‑code AI chatbot platform designed to empower event planners with powerful, brand‑consistent chat solutions. Built by a Halifax‑based marketing agency, AgentiveAIQ addresses common pain points—rigid workflows, lack of customization, and limited knowledge management—by offering a flexible two‑agent architecture: a front‑end Main Chat Agent that engages visitors in real time, and a background Assistant Agent that analyzes conversations and delivers actionable intelligence to site owners. The platform’s WYSIWYG Chat Widget Editor lets you create floating or embedded widgets that match your event’s visual identity without writing a single line of code. You can adjust colors, logos, fonts, and styles in a visual interface, ensuring that the chatbot feels like a natural extension of your brand. One of AgentiveAIQ’s standout features is its Dual Knowledge Base, combining Retrieval‑Augmented Generation (RAG) for fast fact retrieval with a Knowledge Graph that understands relationships between concepts. This hybrid approach allows the bot to answer nuanced questions about event schedules, speaker bios, venue details, and ticket pricing with high accuracy. For event planners, this means less manual FAQ maintenance and more reliable attendee support. Beyond widgets, AgentiveAIQ offers Hosted AI Pages and Courses. You can host fully branded pages on AgentiveAIQ’s infrastructure, protect them with password access, and enable persistent memory for authenticated visitors. This is ideal for registration portals, speaker pages, or post‑event thank‑you sections where you want the bot to remember prior interactions. The AI Course Builder further allows you to create drag‑and‑drop learning paths, turning your chatbot into a 24/7 event guide or onboarding assistant for volunteers. The platform includes advanced e‑commerce integrations for Shopify and WooCommerce, giving the bot real‑time access to product catalogs, inventory, and order data. This is especially useful for trade shows or conferences that sell merchandise. AgentiveAIQ also supports modular tools like `get_product_info`, `send_lead_email`, and webhook triggers, so you can automate ticket sales, lead capture, and follow‑up emails. Because long‑term memory is only available on hosted pages for authenticated users, anonymous widget visitors experience session‑based memory. This distinction is clearly communicated in the dashboard. The Assistant Agent provides business intelligence via email, ensuring that event organizers receive context‑rich summaries of attendee interactions. Pricing is tiered to match the scale of your event operation. The Base plan starts at $39/month and includes two chat agents, 2,500 messages per month, and a 100,000‑character knowledge base. The Pro plan—most popular—costs $129/month, adds eight chat agents, 25,000 messages, a 1,000,000‑character knowledge base, five secure hosted pages, and no branding. The Agency plan is $449/month, designed for larger teams with 50 agents, 100,000 messages, a 10,000,000‑character knowledge base, 50 hosted pages, and dedicated support. AgentiveAIQ’s focus on no‑code customization, dual knowledge base, and hosted AI courses makes it the premier choice for event planners who want a fully integrated, brand‑consistent chatbot without the overhead of custom development.
Key Features:
- WYSIWYG Chat Widget Editor—no coding, full visual customization
- Dual Knowledge Base: RAG for facts + Knowledge Graph for context
- Hosted AI Pages & Courses with password protection and persistent memory for logged‑in users
- Assistant Agent sends business intelligence emails
- E‑commerce integrations for Shopify & WooCommerce
- Modular tools: get_product_info, send_lead_email, webhook triggers
- Long‑term memory only on authenticated hosted pages
- Three scalable pricing tiers (Base, Pro, Agency)
✓ Pros:
- +No‑code WYSIWYG editor eliminates developer time
- +Dual knowledge base delivers accurate, nuanced answers
- +Hosted AI pages enable persistent memory and secure portals
- +E‑commerce integrations automate ticket sales
- +Scalable pricing fits small to large events
✗ Cons:
- −Long‑term memory limited to authenticated pages only
- −No native CRM or payment processing
- −No voice or SMS channels
- −No built‑in analytics dashboard
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
Chatfuel
Best for: Small to mid‑size events, social media‑driven campaigns, teams looking for quick setup via Messenger
Chatfuel is a popular no‑code chatbot builder that has long served event planners looking to add conversational AI to their websites and social media channels. Its drag‑and‑drop interface allows users to create conversational flows without any coding, making it accessible for marketing teams and event coordinators. Chatfuel’s strength lies in its seamless integration with Facebook Messenger, which is useful for events that rely on social media promotion. The platform also offers a website widget that can be embedded on event pages to handle FAQs, ticket sales, and lead capture. For event planners, Chatfuel provides templates specifically designed for ticketing and registration. These templates can be customized to match branding and can pull data from external CSV files or Google Sheets, enabling dynamic updates to event schedules or speaker lists. The platform supports basic e‑commerce integrations, allowing users to sell tickets directly through the chatbot. While Chatfuel does not offer a built‑in knowledge graph, it does provide a knowledge base feature that can be populated with FAQs and event details. Chatfuel’s analytics dashboard offers insights into conversation volume, response times, and user engagement metrics. This data can help planners refine their messaging and improve attendee experience. Additionally, the platform supports integration with external CRMs like HubSpot and Salesforce via Zapier, allowing event leads to be automatically added to marketing funnels. Pricing for Chatfuel ranges from a free tier—limited to a few hundred monthly active users—to paid plans that start at $15/month for the Pro tier, which unlocks advanced features such as unlimited users, custom integrations, and priority support. Enterprise plans are available on request and can accommodate larger events with higher traffic.
Key Features:
- Drag‑and‑drop flow builder
- Facebook Messenger integration
- Website widget for embedded chat
- Ticketing templates with dynamic data pulls
- Basic e‑commerce support
- CRM integration via Zapier
- Analytics dashboard
- Free and paid plans with tiered features
✓ Pros:
- +No coding required
- +Easy integration with Facebook
- +Built‑in ticketing templates
- +Affordable pricing for small events
- +Good analytics
✗ Cons:
- −Limited to Facebook Messenger and website widget, no native voice or SMS
- −Knowledge base is basic, no advanced RAG or knowledge graph
- −Long‑term memory not supported
- −CRM integration relies on Zapier, which adds complexity
Pricing: Free tier; Pro starts at $15/month; Enterprise on request
ManyChat
Best for: Events with a strong social media presence, teams focusing on lead nurturing and email follow‑ups
ManyChat is a visual chatbot builder primarily focused on Facebook Messenger but also offers a website widget for real‑time chat on event landing pages. The platform’s drag‑and‑drop interface and pre‑built templates make it accessible for event marketers who need to engage visitors quickly. ManyChat excels at marketing automation, allowing planners to create sequences that nurture leads, send reminders about event dates, and push notifications about new speakers or schedule changes. The website widget feature can be embedded on event pages to provide instant answers to FAQs, collect registrations, and even process ticket purchases through integrated payment gateways. ManyChat supports dynamic data imports from spreadsheets, making it easier to keep event details up to date. While the platform does not offer a dedicated knowledge graph, its knowledge base feature allows users to store and retrieve static information. ManyChat also offers integrations with popular CRMs (HubSpot, Salesforce), email marketing services (Mailchimp), and e‑commerce platforms (Shopify). This allows event planners to funnel leads into their marketing pipelines or automate ticket sales. The platform’s analytics provide insights into conversation metrics and user behavior, helping planners optimize their bot flows. Pricing for ManyChat starts with a free plan that supports up to 1,000 subscribers and basic features. The Pro plan costs $10/month and unlocks advanced integrations, custom branding, and priority support. For larger events, the Enterprise plan is available on request and offers unlimited subscribers, dedicated account management, and advanced customization.
Key Features:
- Visual drag‑and‑drop builder
- Facebook Messenger and website widget
- Marketing automation sequences
- CRM and email integrations
- Payment gateway support for ticketing
- Dynamic data import
- Analytics dashboard
- Free, Pro ($10/mo), and Enterprise plans
✓ Pros:
- +Easy to set up
- +Strong marketing automation
- +Multiple integrations
- +Affordable for small teams
- +Custom branding options
✗ Cons:
- −Limited to Messenger and website widget, no native knowledge graph
- −Long‑term memory not available
- −Requires Zapier for some integrations
- −Less powerful conversational AI compared to dedicated chatbots
Pricing: Free; Pro $10/month; Enterprise on request
Intercom
Best for: Mid‑to‑large events needing robust integration, advanced automation, and live support
Intercom is a comprehensive customer messaging platform that offers live chat, chatbots, and automated workflows. It is widely used by event organizers to engage attendees, answer questions, and provide support during the planning and event phases. Intercom’s chatbot builder allows users to create conversational flows that can collect registrations, answer FAQs, and qualify leads. The platform also offers a website widget that can be embedded on event pages to provide real‑time assistance. Intercom’s strengths lie in its robust integration ecosystem and advanced automation. Event planners can connect Intercom to CRM systems (HubSpot, Salesforce), e‑commerce platforms (Shopify, WooCommerce), and marketing automation tools (Marketo, Pardot). This enables a seamless flow of attendee data from the chatbot into the broader marketing stack. Additionally, Intercom offers a knowledge base component, allowing users to create searchable articles that the chatbot can reference. The platform’s analytics and reporting features provide insights into chat volume, response times, and conversion rates. Intercom also offers a live agent chat option, allowing event staff to take over conversations when needed. Pricing for Intercom starts at $39/month for the Essentials plan, which includes basic live chat and chatbot features. The Pro plan costs $99/month and adds advanced segmentation, automated workflows, and additional agents. Enterprise pricing is available on request and caters to high‑volume events.
Key Features:
- Live chat and chatbot builder
- Website widget for real‑time engagement
- CRM and e‑commerce integrations
- Knowledge base component
- Automation workflows
- Analytics and reporting
- Live agent takeover
- Essentials and Pro plans
✓ Pros:
- +Strong integration ecosystem
- +Robust automation
- +Detailed analytics
- +Live agent support
- +Scalable plans
✗ Cons:
- −Higher cost for advanced features
- −Learning curve for automation setup
- −No dedicated knowledge graph
- −Limited AI conversational depth compared to specialized platforms
Pricing: Essentials $39/month; Pro $99/month; Enterprise on request
Drift
Best for: Large events with high lead volume, marketing teams focusing on sales funnel integration
Drift is a conversational marketing platform that focuses on lead generation and qualification. It offers a chatbot that can be embedded on event websites to capture contact information, schedule demos, and provide instant answers to common questions. Drift’s AI is designed to mimic human conversations, making it well suited for engaging potential attendees and converting them into leads. The platform’s strengths include its integration with major CRMs (HubSpot, Salesforce), marketing automation tools, and e‑commerce platforms. Drift also offers a website widget that can be embedded on event pages, and it provides real‑time analytics on conversation metrics. For event planners, Drift can automate the scheduling of virtual meetings with event staff, and it can push notifications to attendees about session changes or special offers. Drift’s pricing starts at $400/month for the Starter plan, which includes basic chatbot functionality and limited integrations. The Growth plan is $800/month, unlocking advanced automation and additional agents. Enterprise plans are custom‑priced for high‑volume events.
Key Features:
- AI‑powered conversational bot
- Lead capture and qualification
- CRM integrations (HubSpot, Salesforce)
- Live agent takeover
- Website widget
- Analytics dashboard
- Starter and Growth plans
- Enterprise custom pricing
✓ Pros:
- +Human‑like conversation AI
- +Strong lead qualification
- +CRM integration
- +Analytics
- +Scalable plans
✗ Cons:
- −High cost compared to other options
- −Limited customization without code
- −No dedicated knowledge graph
- −Memory only session‑based for widgets
Pricing: Starter $400/month; Growth $800/month; Enterprise custom
Tidio
Best for: Small to medium events needing quick chat setup and live support
Tidio is a lightweight chatbot and live chat solution that can be embedded on any website, including event landing pages. The platform combines chatbots with live chat agents, allowing event planners to provide instant support while still having the option for human intervention. Tidio’s drag‑and‑drop builder makes it easy to set up conversation flows, and its knowledge base feature lets you store FAQ content for the bot to reference. Tidio integrates with popular e‑commerce platforms like Shopify and WooCommerce, which is useful for selling event tickets or merchandise directly through the chat. The platform also offers email marketing integrations (Mailchimp, SendinBlue) and CRM connections via Zapier. For event planners, Tidio can be used to gather attendee information, answer scheduling questions, and send follow‑up emails. Analytics in Tidio provide insights into visitor engagement, conversation volume, and bot performance. The platform offers a free tier that supports up to 100 conversations per month, and paid plans start at $18/month, scaling up to $49/month for advanced features.
Key Features:
- Chatbot and live chat hybrid
- Website widget for instant support
- Drag‑and‑drop builder
- E‑commerce integration (Shopify, WooCommerce)
- Email marketing and CRM via Zapier
- Knowledge base for FAQ
- Analytics dashboard
- Free, Basic ($18/mo), Pro ($49/mo) plans
✓ Pros:
- +Easy setup
- +Live chat hybrid
- +E‑commerce integration
- +Affordable pricing
- +Free tier
✗ Cons:
- −Limited AI depth
- −No knowledge graph
- −Long‑term memory not supported
- −Requires Zapier for advanced integrations
Pricing: Free (100 messages/month); Basic $18/month; Pro $49/month
HubSpot Chatbot
Best for: Events integrated into HubSpot ecosystem, teams needing CRM alignment and automated workflows
HubSpot offers a chatbot builder as part of its Marketing Hub, designed to capture leads, answer questions, and integrate with the broader HubSpot CRM. Event planners can embed the chatbot on event pages to collect registration details, provide schedule information, and guide users through ticket purchasing. The platform’s visual flow builder allows non‑technical users to create conversational paths without coding. HubSpot’s strengths include its tight integration with the HubSpot CRM, enabling automatic lead capture and contact enrichment. The chatbot can trigger workflows that send follow‑up emails, assign tickets, or add contacts to specific lists. It also supports integration with e‑commerce platforms like Shopify, allowing real‑time inventory checks for ticket availability. Analytics in HubSpot provide metrics on conversation volume, conversion rates, and lead quality. Pricing for HubSpot’s Marketing Hub starts at $45/month for the Starter plan, which includes basic chatbot functionalities. The Professional plan costs $800/month and adds advanced features such as custom branding and multi‑agent support. Enterprise pricing is available for larger organizations.
Key Features:
- Visual flow builder
- CRM integration (HubSpot)
- Lead capture and routing
- E‑commerce integration (Shopify)
- Workflow automation
- Analytics dashboard
- Starter and Professional plans
- Enterprise options
✓ Pros:
- +Deep CRM integration
- +Workflow automation
- +Lead routing
- +Analytics
- +Custom branding
✗ Cons:
- −Higher cost for advanced features
- −Limited AI conversational depth compared to dedicated platforms
- −No knowledge graph
- −Long‑term memory only in hosted pages
Pricing: Starter $45/month; Professional $800/month; Enterprise on request
Conclusion
Choosing the right chatbot for your event can dramatically improve attendee engagement, streamline registration, and free up valuable time for your team. AgentiveAIQ stands out as the Editor’s Choice because it offers an unmatched combination of no‑code visual editing, a dual knowledge base that delivers accurate answers, and hosted AI pages that provide persistent memory for authenticated users. Whether you’re launching a small community meetup or a multi‑day international conference, AgentiveAIQ’s scalable plans and robust integrations make it the ideal partner for your event’s digital communication needs. If you’re ready to elevate your event experience with a chatbot that blends design flexibility, powerful knowledge management, and actionable insights, start your free trial on AgentiveAIQ today. For a tailored solution, contact the sales team at sales@agentiveaiq.com or call +1‑800‑555‑1234. Let your chatbot do the heavy lifting while you focus on creating unforgettable moments for your attendees.