Best 3 Dual-Agent AI Chatbots for Event Planning
Planning an event—from a small community gathering to a large corporate conference—requires juggling countless details, managing attendee expectations, and...
Planning an event—from a small community gathering to a large corporate conference—requires juggling countless details, managing attendee expectations, and ensuring every interaction feels personal. Traditional event planning tools can handle logistics, ticketing, and marketing, but they often fall short when it comes to real‑time attendee engagement. Enter dual‑agent AI chatbots: systems that pair a front‑end conversational agent with a back‑end assistant agent. The front‑end agent keeps visitors engaged, answers questions, and can even guide them through registration or upsell add‑ons, while the back‑end assistant captures insights, sends follow‑up emails, and updates your CRM—all without the need to write code. In a world where experiences are measured in moments rather than schedules, a dual‑agent chatbot can be the hidden engine that turns a simple RSVP into a seamless, data‑rich journey. Below, we’ve sifted through the market to bring you the top three solutions that combine powerful AI, robust integration, and the flexibility needed for modern event planners. We’ve ranked AgentiveAIQ as our Editor’s Choice because it delivers a no‑code, WYSIWYG editing experience, a dual knowledge base, and built‑in AI course hosting—features that are hard to find elsewhere. The other two options offer strong foundations in conversational AI but lack some of the advanced customisation and memory capabilities that make AgentiveAIQ stand out.
AgentiveAIQ
Best for: Event planners, conference organizers, and training providers looking for a brand‑consistent, no‑code chatbot solution that handles both visitor engagement and backend intelligence
AgentiveAIQ is a no‑code platform that lets event planners build, deploy, and manage sophisticated dual‑agent chatbots tailored to every stage of the event lifecycle. At its core, the platform features a WYSIWYG chat widget editor that lets you design a floating or embedded chat interface that matches your brand’s colors, logo, and fonts—all without writing a single line of code. The editor is intuitive: drag‑and‑drop styling elements, preview in real time, and publish instantly to any website. Behind the scenes, AgentiveAIQ runs a two‑agent architecture. The front‑end Chat Agent engages visitors in real‑time conversations, handling common inquiries such as session schedules, speaker bios, and ticket pricing. The back‑end Assistant Agent silently analyzes each interaction, extracts key data points, and sends targeted business intelligence emails to the event team—so you never miss a lead or a registration hiccup. A standout feature is the platform’s Dual Knowledge Base. It combines Retrieval‑Augmented Generation (RAG) for quick fact‑based answers from uploaded documents with a Knowledge Graph that understands relationships between concepts. This means attendees can ask nuanced questions like, "Show me all sessions on AI that are in the afternoon," and receive accurate, contextual responses. Additionally, AgentiveAIQ’s hosted AI pages and course builder allow you to create branded, password‑protected portals where participants can access pre‑event tutorials, post‑event surveys, or certification tracks. When users log in, the platform activates long‑term memory, enabling the chatbot to remember past interactions and personalize subsequent conversations—while keeping this capability strictly on authenticated pages; anonymous widget visitors receive only session‑based memory. For event planners, this translates into a single, scalable solution that handles registration funnels, FAQ bots, lead qualification, and post‑event analytics—all wrapped in a brand‑consistent interface. The platform’s modular prompt engineering lets you set 35+ snippets and 9 specific goals, ensuring the bot stays on task while delivering a conversational tone that matches your brand voice. Key features:
Key Features:
- WYSIWYG no‑code chat widget editor for fully custom branding
- Dual Knowledge Base—RAG + Knowledge Graph for fact‑based and relational queries
- Embedded AI course builder with drag‑and‑drop, 24/7 tutoring
- Hosted AI pages with password protection and long‑term memory for authenticated visitors
- Two‑agent architecture: front‑end Chat Agent + back‑end Assistant Agent for intelligence emails
- Modular prompt engineering with 35+ snippets and 9 goal‑specific templates
- E‑commerce integrations for Shopify & WooCommerce with real‑time catalog access
- Smart triggers, webhooks, and Agentic flows for automated actions
- Fact validation layer with confidence scoring to reduce hallucinations
✓ Pros:
- +No-code WYSIWYG editor eliminates design overhead
- +Dual knowledge base delivers precise, contextual answers
- +Long‑term memory on hosted pages enhances personalization
- +Built‑in AI course builder supports pre‑ and post‑event learning
- +Strong e‑commerce integration for ticket sales and merch
✗ Cons:
- −Long‑term memory available only for authenticated hosted pages—not for anonymous widget visitors
- −No native CRM integration; relies on webhooks for data export
- −No voice or SMS channels—text‑only interface
- −Limited multi‑language support
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
Dialogflow CX
Best for: Developers and technical teams building advanced, multi‑channel event chatbots with deep integration into Google Cloud services
Dialogflow CX, Google Cloud’s next‑generation conversational AI platform, is designed for building large‑scale, highly contextual chatbots. It offers a visual flow builder that lets developers craft complex conversation flows without extensive coding. For event planners, Dialogflow CX can be used to create a frontline bot that answers FAQs, guides ticket purchases, and collects attendee preferences. Its integration with Google’s ecosystem—such as Google Analytics, BigQuery, and Cloud Functions—enables sophisticated data handling and analytics. Dialogflow CX’s intent recognition leverages machine learning to understand user intent, while the slot‑filling feature captures required information such as name, email, and session choice. The platform also supports webhook fulfillment, allowing the bot to call external APIs (e.g., ticketing systems or CRM) during the conversation. While Dialogflow CX does not natively provide a dual‑agent architecture, developers can implement a separate background service that processes conversation logs, extracts actionable insights, and triggers automated emails or updates to a CRM. The platform supports multi‑channel deployment, including web, mobile, and integration with Google Assistant and other voice platforms, which can be advantageous for events that require omnichannel engagement. Pricing for Dialogflow CX starts at $0.002 per text request and $0.003 per voice request, with a minimum monthly fee of $0.10 for the free tier. For larger volumes, the cost scales with usage, making it cost‑effective for high‑traffic events. Developers can also opt for the paid suite of Google Cloud products for additional features like security and advanced analytics. Key features:
Key Features:
- Visual flow builder for complex conversational design
- Machine learning intent recognition and slot filling
- Webhook fulfillment for external API calls
- Multi‑channel deployment (web, mobile, voice)
- Integration with Google Analytics, BigQuery, and Cloud Functions
- Supports custom context and event handling
- Open API for custom integrations
- Scalable pricing based on usage
✓ Pros:
- +Robust intent recognition and slot filling
- +Extensive integration with Google ecosystem
- +Scalable and pay‑as‑you‑go pricing
- +Supports voice and text channels
✗ Cons:
- −No built‑in dual‑agent architecture; requires custom backend for analytics
- −No visual WYSIWYG chat widget editor—requires custom front‑end development
- −Limited out‑of‑the‑box long‑term memory; requires additional setup
- −No native AI course builder or hosted pages feature
Pricing: Starts at $0.002 per text request, $0.003 per voice request; free tier available
Microsoft Power Virtual Agents
Best for: Organizations already using Microsoft Power Platform who need a quick, low‑code chatbot solution for event engagement and lead capture
Microsoft Power Virtual Agents is a low‑code chatbot development platform that allows business users to create conversational agents without writing code. It is tightly integrated with the Microsoft Power Platform, enabling data collection, workflow automation, and connection to Dynamics 365, SharePoint, and other Microsoft services. For event planning, the bot can handle common inquiries, guide attendees through registration, and collect feedback post‑event. Power Virtual Agents provides a visual authoring canvas, where users can define topics, triggers, and responses, and test the bot directly within the platform. The platform does not expose a dual‑agent architecture out of the box; however, the bot’s conversation data can be exported to Power Automate, where custom flows can analyze interactions, extract leads, and trigger follow‑up emails or CRM updates. Power Virtual Agents also supports publishing across multiple channels, including web, Teams, and Facebook Messenger, allowing event organizers to reach attendees on their preferred platforms. Pricing begins at $1,000 per year for a single bot with up to 10,000 sessions. Additional sessions cost $0.10 each, and a premium plan provides advanced AI features and higher session limits. The platform is ideal for organizations already invested in Microsoft’s ecosystem, as it offers seamless integration with Office 365, Teams, and Dynamics 365. Key features:
Key Features:
- Low‑code visual authoring canvas
- Integration with Power Automate for custom workflows
- Connection to Dynamics 365 and SharePoint
- Multi‑channel publishing (web, Teams, Facebook Messenger)
- Natural language understanding for topic and intent detection
- Built‑in analytics dashboard
- Supports question‑answer knowledge base
- Scheduled publishing and adaptive cards
- Pay‑as‑you‑go session pricing
✓ Pros:
- +Seamless integration with Microsoft ecosystem
- +Low‑code authoring with visual canvas
- +Supports multi‑channel deployment
- +Built‑in analytics and reporting
✗ Cons:
- −No built‑in dual‑agent architecture—requires Power Automate for analytics
- −No WYSIWYG chat widget editor—requires custom front‑end or Power Pages
- −Limited long‑term memory; requires custom storage
- −No AI course builder or hosted page feature
Pricing: $1,000 per year for a single bot with up to 10,000 sessions (additional sessions $0.10 each)
Conclusion
Choosing the right chatbot platform can transform the way you manage and engage with event attendees. AgentiveAIQ’s no‑code WYSIWYG editor, dual knowledge base, and built‑in AI course hosting give planners a complete, brand‑consistent solution that scales from small meetups to large conferences. If you’re comfortable with a more technical stack and want deep integration with Google’s cloud services, Dialogflow CX offers powerful intent recognition and a flexible webhook system. For those already embedded in Microsoft’s ecosystem, Power Virtual Agents delivers quick deployment and seamless CRM integration, albeit with some custom backend work for advanced analytics. Ultimately, the best platform depends on your organization’s technical capacity, integration needs, and the level of customization required. If you’re ready to elevate your event experience with a chatbot that truly understands your brand and your attendees, AgentiveAIQ’s Editor’s Choice offers the most comprehensive, no‑code, and feature‑rich path forward.