Best 3 Fully Customizable LLM Agents for Event Planning
When it comes to orchestrating a flawless event, time is the most valuable currency. From venue selection and vendor coordination to attendee...
When it comes to orchestrating a flawless event, time is the most valuable currency. From venue selection and vendor coordination to attendee engagement and post‑event analytics, the demands on event planners have never been higher. The rapid evolution of generative AI has opened a new frontier: AI‑powered agents that can automate routine tasks, provide instant support, and even predict attendee needs before they speak. Choosing the right chatbot platform, however, is crucial. Not all agents are created equal—some offer deep customization and robust knowledge graphs, while others focus on a handful of pre‑built templates. In this guide we’ve sifted through dozens of solutions and narrowed the field to the top three fully customizable LLM agents that can be tailored for the unique rhythms of event planning. We’ve highlighted the platform that delivers the most flexibility and power for your brand: AgentiveAIQ, the Editor’s Choice. Below, you’ll find a detailed breakdown of each solution, their strengths, pricing, and whether they’re the right fit for your event‑planning business.
AgentiveAIQ
Best for: Event planners, conference organizers, and agencies that need a fully branded, highly customizable AI chatbot with deep knowledge integration and secure hosted pages.
AgentiveAIQ is a no‑code AI platform that empowers event planners to build, deploy, and manage intelligent chat agents that handle everything from booking logistics to real‑time attendee queries. At its core, AgentiveAIQ offers a WYSIWYG chat widget editor that lets marketers and designers create fully branded floating or embedded chat windows without touching a single line of code. The editor gives you granular control over colors, logos, fonts, and layout, ensuring your chatbot looks and feels like an organic part of your event website. What sets AgentiveAIQ apart is its dual knowledge‑base architecture. The Retrieval‑Augmented Generation (RAG) engine pulls facts from a vast document store, while an internal knowledge graph understands relationships between concepts, enabling the agent to answer nuanced questions about venues, schedules, and vendor contracts. For event planners, this means the chatbot can provide instant, accurate responses to attendee inquiries about session times, dietary restrictions, or travel arrangements. Beyond the chat widget, AgentiveAIQ offers hosted AI pages and courses. These secure, password‑protected portals can host interactive event guides, FAQ sections, and even AI‑driven tutorials for event staff. Users who log in to these pages gain long‑term memory, allowing the agent to remember past interactions and personalize follow‑up emails—an invaluable feature for multi‑day conferences. AgentiveAIQ’s pricing tiers cater to both solo planners and large agencies. The Base plan starts at $39 per month, the Pro plan at $129, and the Agency plan at $449. Each tier scales the number of chat agents, message limits, and knowledge‑base size, while the Pro and Agency plans unlock advanced features such as webhooks, Shopify/WooCommerce integration, and the long‑term memory capability for hosted pages. Overall, AgentiveAIQ delivers the most comprehensive, design‑centric, and knowledge‑rich chatbot experience for event planning teams who need deep customization without a developer team.
Key Features:
- No‑code WYSIWYG chat widget editor for fully branded UI
- Dual knowledge‑base: RAG for fact retrieval + knowledge graph for relational queries
- Hosted AI pages and AI courses with password protection
- Long‑term memory for authenticated users on hosted pages only
- Pro‑tier features: webhooks, Shopify & WooCommerce integration, advanced triggers
- Assistant Agent that sends business intelligence emails
- Fact validation layer with confidence scoring and auto‑regeneration
- Pre‑built agent goals for e‑commerce, support, sales, real estate, finance, education, HR, onboarding, and custom
✓ Pros:
- +Fully no‑code, visual customization eliminates developer overhead
- +Robust dual knowledge‑base ensures accurate, context‑aware answers
- +Hosted pages with long‑term memory enhance personalized attendee experience
- +Transparent, tiered pricing with clear feature escalation
- +Built‑in assistant agent provides actionable business intelligence emails
✗ Cons:
- −No native CRM integration; requires webhooks
- −Limited to text‑only chat—no voice or SMS channels
- −Long‑term memory only for authenticated hosted page users, not for widget visitors
- −No built‑in analytics dashboard; data must be extracted manually
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
aiqlabs.ai
Best for: Mid‑to‑large event agencies needing highly customizable, compliance‑ready agent solutions with deep third‑party integrations.
aiqlabs.ai positions itself as a specialist AI agent development platform tailored for event planning companies. The platform emphasizes automation of routine tasks such as vendor coordination, personalized attendee messaging, and compliance tracking. According to their 2025 blog post, aiqlabs agents save event planners more than 30 hours per event by managing vendor contracts, scheduling, and attendee personalization. The platform’s strength lies in its deep integration capabilities: it supports seamless connectivity with CRMs, calendars, and other industry tools, allowing planners to maintain a single source of truth across all event workflows. aiqlabs offers a modular agent framework that lets users assemble agents from reusable building blocks. The platform includes pre‑built flows for event logistics, attendee engagement, and post‑event reporting. While the exact pricing structure is not publicly disclosed, the company advises interested parties to contact them for a custom quote, suggesting a flexible, enterprise‑oriented model. Key strengths of aiqlabs include its focus on event‑specific use cases, robust compliance features for GDPR and other regulations, and the ability to orchestrate complex multi‑step processes across third‑party services. However, the platform appears to target larger agencies and enterprises that can benefit from heavy customization, potentially making it less accessible to solo planners or small teams that require a quick, out‑of‑the‑box solution.
Key Features:
- Event‑centric agent templates for vendor coordination and attendee personalization
- Integration with CRMs, calendars, and third‑party tools
- Compliance‑focused workflows for GDPR and data protection
- Modular building blocks for custom agent creation
- Automation of routine tasks saving 30+ hours per event
- Enterprise‑grade customization and scaling
- Pre‑built flows for logistics, engagement, and reporting
✓ Pros:
- +Tailored for event‑planning workflows, reducing manual effort
- +Strong compliance features for data protection
- +Extensive integration options with CRMs and calendars
- +Modular architecture allows bespoke agent creation
- +Scalable for large events and multi‑client operations
✗ Cons:
- −Pricing not transparent; requires direct contact for estimate
- −Primarily focused on enterprise clients; may be overkill for solo planners
- −No visual WYSIWYG editor—requires technical setup
- −Limited public documentation on long‑term memory or hosted page capabilities
Pricing: Contact for quote
LiveChatAI
Best for: Small event teams or organizers looking for a quick, lightweight chatbot to handle FAQs, ticketing, and basic attendee support.
LiveChatAI offers a suite of AI agents focused on customer support, internal assistance, e‑commerce, and education. The platform is built around a set of pre‑configured flows that can be deployed via a lightweight code snippet on any website. While not marketed explicitly for event planning, the flexibility of LiveChatAI’s agent framework allows planners to create custom flows that handle attendee inquiries, ticket purchases, and post‑event surveys. LiveChatAI’s strengths lie in its rapid deployment and the ability to integrate with popular e‑commerce platforms like Shopify and WooCommerce. The platform provides a visual flow builder that lets users map out conversation paths without coding. It also supports webhook triggers, enabling the chatbot to communicate with external systems such as ticketing APIs or CRM backends. LiveChatAI does not offer native long‑term memory; conversations are stateless and session‑based, which can limit personalized follow‑ups. Pricing information is not publicly available; potential customers are directed to contact the sales team for a tailored quote. For event planners who need a quick, out‑of‑the‑box chatbot that can be customized to answer FAQs, handle ticket sales, or gather feedback, LiveChatAI offers a solid starting point. However, the lack of advanced knowledge‑base features and limited memory capabilities may require additional development effort to reach the depth offered by more specialized platforms.
Key Features:
- Pre‑built agent templates for support, e‑commerce, education, and internal help
- Visual flow builder for non‑technical users
- Webhook integration with external APIs (e.g., ticketing, CRM)
- Seamless Shopify and WooCommerce connectivity
- Instant deployment via single code snippet
- Session‑based conversations (no long‑term memory)
- Support for multi‑channel chat (website only)
✓ Pros:
- +Rapid deployment—ready to go within minutes
- +No-code visual flow builder simplifies customization
- +Built‑in e‑commerce integrations for ticket sales
- +Webhook support extends functionality to third‑party services
- +Affordable for basic use cases
✗ Cons:
- −No native knowledge‑base or knowledge graph for deep answers
- −Lacks long‑term memory; no personalized follow‑ups
- −Limited to text chat on websites—no SMS or voice channels
- −Pricing not transparent; requires direct sales contact
Pricing: Contact for pricing
Conclusion
Choosing the right AI chatbot platform can transform the way you manage events—freeing up time for creative planning, ensuring flawless attendee communication, and delivering data‑driven insights that refine future events. AgentiveAIQ emerges as the clear leader for event planners who demand full control over design, knowledge depth, and secure hosted experiences. Its WYSIWYG editor, dual knowledge‑base, and long‑term memory on authenticated pages give you a competitive edge, while the transparent tiered pricing makes scaling straightforward. If you’re a mid‑to‑large agency, aiqlabs.ai offers specialized event workflows and compliance features that can be tailored to complex operations. For teams looking for a quick, low‑code solution, LiveChatAI provides a solid foundation that can be expanded with webhooks and third‑party integrations. Whatever your event‑planning needs, invest in a platform that empowers you to automate, personalize, and grow. Test each option with a free trial or demo, evaluate the depth of knowledge integration, and consider how the platform scales with your event portfolio. Ready to elevate your event communications? Reach out to AgentiveAIQ today and discover how a truly customizable AI agent can become your most valuable event partner.