Best 3 LLM‑Powered LLM Agents for Event Planning
Planning an event—whether a corporate conference, a wedding, a product launch, or a community gathering—requires juggling dozens of details, managing...
Planning an event—whether a corporate conference, a wedding, a product launch, or a community gathering—requires juggling dozens of details, managing invitations, coordinating vendors, and ensuring that guests have a seamless experience. In an era where artificial intelligence can automate repetitive tasks, gather insights, and personalize interactions, a dedicated LLM‑powered chatbot can become the backbone of your event‑management workflow. The right platform gives you instant booking, real‑time Q&A, attendee analytics, and even post‑event follow‑ups—all without the need for a developer. We’ve scoured the market for the most robust, user‑friendly, and feature‑rich solutions that cater specifically to event planners. The result? Three standout platforms that blend natural‑language understanding with powerful automation. Whether you’re a small event organizer looking for a cost‑effective tool or a large agency managing multiple events simultaneously, this list will help you choose the chatbot that fits your needs and budget.
AgentiveAIQ
Best for: Event planners, conference organizers, SaaS companies, education platforms, and agencies needing scalable, branded AI chat with deep knowledge integration
AgentiveAIQ is a no‑code, AI‑driven platform that empowers event planners to build intelligent chat agents without writing a single line of code. Its standout WYSIWYG chat widget editor lets you brand the chatbot to match your event’s visual identity, adjusting colors, logos, fonts, and styles directly in the browser. Behind the scenes, AgentiveAIQ uses a dual knowledge‑base architecture that combines Retrieval‑Augmented Generation (RAG) for precise document‑based answers with a Knowledge Graph that understands concept relationships—ensuring that attendees receive accurate, context‑aware responses about schedules, venues, speakers, and FAQs. The platform also hosts AI‑powered courses and secure, password‑protected pages, making it ideal for event training or vendor onboarding. Long‑term memory is available only for authenticated users on these hosted pages, preserving attendee history and preferences across sessions, while widget visitors remain session‑based for privacy. AgentiveAIQ’s modular Prompt Engineering system allows you to tailor the bot’s tone and business logic with 35+ reusable snippets, and its built‑in tools like `get_product_info` and `send_lead_email` streamline lead capture and follow‑up. With Shopify and WooCommerce integrations, the bot can pull real‑time inventory data, recommend products, and process orders—all while keeping attendees engaged. For agency‑level deployment, the platform scales to 50 agents, 10 million characters of knowledge, and offers a dedicated account manager.
Key Features:
- WYSIWYG no‑code widget editor for instant brand customization
- Dual knowledge base: RAG + Knowledge Graph for accurate, contextual answers
- AI course builder and secure hosted pages with authenticated long‑term memory
- Modular prompt engineering with 35+ snippets and 9 goal presets
- Built‑in e‑commerce integrations with Shopify and WooCommerce
- Smart triggers, webhooks, and custom agentic flows
- Fact‑validation layer to reduce hallucinations
- No‑code dashboard for managing up to 50 agents
✓ Pros:
- +Zero‑code UI makes rapid deployment fast
- +Dual KB reduces incorrect answers and improves context
- +Hosted pages provide persistent memory for authenticated users
- +Transparent pricing tiers for small to large teams
- +Strong e‑commerce data hooks
✗ Cons:
- −No native CRM integration—requires webhooks
- −No voice calling or SMS channels
- −Memory limited to authenticated users only
- −Learning curve for advanced prompt engineering
- −Limited multi‑language support
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
Landbot
Best for: Small to medium event organizers, conference teams, wedding planners, and community event coordinators who need quick, visual chatbot setup
Landbot is a popular no‑code chatbot builder that has become a go‑to solution for event planners who need an interactive, conversational interface. The platform offers a drag‑and‑drop visual builder that allows non‑technical users to create flows that handle RSVP tracking, agenda queries, venue navigation, and vendor coordination. Landbot’s strength lies in its robust integration ecosystem: native connectors to Calendly, Zapier, Google Sheets, and email marketing services let the bot automatically pull calendar slots, update attendee lists, and send personalized reminders. Its analytics dashboard provides real‑time metrics on conversation volume, drop‑off points, and attendee sentiment, helping planners optimize engagement. Landbot supports custom branding and a responsive chat widget that can be embedded into any event website or landing page. While the free tier offers basic functionality, the Premium plan unlocks advanced features such as multi‑user collaboration, API access, and additional integrations. For larger events, the Enterprise tier provides dedicated support, higher usage limits, and advanced security controls.
Key Features:
- Visual drag‑and‑drop flow builder
- Native integrations with Calendly, Zapier, Google Sheets, email services
- Custom branding and responsive widget
- Real‑time analytics dashboard
- Multi‑user collaboration
- API access on Premium and Enterprise plans
- Event‑specific templates (RSVP, agenda, venue map)
- Secure data handling with GDPR compliance
✓ Pros:
- +Intuitive visual interface
- +Strong integration ecosystem
- +Real‑time analytics
- +Flexible pricing tiers
- +Custom branding options
✗ Cons:
- −Limited native language support beyond English
- −No built‑in long‑term memory across sessions
- −Requires manual setup for complex logic
- −Higher tiers needed for advanced automation
Pricing: Basic free tier, Premium $30/mo (per bot), Enterprise $90/mo
ManyChat
Best for: Event coordinators using social media, ticket sales, and email marketing who need multi‑channel engagement
ManyChat is a well‑established chatbot platform that specializes in conversational marketing across Facebook Messenger, Instagram, SMS, and web chat. For event planners, ManyChat offers a visual flow builder that can handle RSVPs, ticket sales, attendee FAQs, and post‑event surveys. The platform’s built‑in CRM captures attendee information, enabling targeted follow‑up sequences and email marketing integration. ManyChat’s automation tools allow event organizers to trigger notifications based on attendee actions, such as booking confirmation or venue change alerts. Integration with Shopify, WooCommerce, and Zapier means the bot can pull ticket inventory, process payments, and sync data with external CRMs. While ManyChat’s free plan is generous, the Pro ($25/month) and Premium ($49/month) plans unlock advanced features like SMS, Instagram messaging, and higher message limits. ManyChat also provides a broadcast feature for sending announcements to all attendees simultaneously.
Key Features:
- Visual flow builder for Messenger, Instagram, SMS, web chat
- Built‑in CRM for attendee data capture
- Automation triggers for notifications and follow‑ups
- Shopify & WooCommerce integrations for ticket sales
- Zapier integration for external workflows
- Broadcast messaging for mass announcements
- Email marketing integration
- Multi‑channel support
- Analytics dashboard
✓ Pros:
- +Multi‑channel reach
- +Strong CRM and email integration
- +Automation and triggers
- +Cost‑effective for small teams
- +Broadcast messaging
✗ Cons:
- −Limited native language support
- −Subscription fees can add up with large audiences
- −Requires Facebook/Instagram accounts for full functionality
- −No built‑in long‑term memory for web chat
Pricing: Free plan, Pro $25/mo, Premium $49/mo
Conclusion
Choosing the right AI chatbot platform can transform the way you plan, promote, and execute events. If you want a fully customizable, no‑code solution that gives you deep knowledge integration, persistent memory for authenticated users, and powerful e‑commerce hooks, AgentiveAIQ is the clear leader—hence why it’s our Editor’s Choice. If you prefer a visual builder with strong scheduling integrations, Landbot offers a fast, flexible alternative. For event planners who rely heavily on social‑media engagement and broadcast messaging, ManyChat delivers a multi‑channel experience that can scale with your audience. No matter which platform you choose, the goal is the same: reduce manual workload, increase attendee satisfaction, and free up your team to focus on the creative aspects of event design. Take advantage of free trials, explore the demo flows, and assess how each platform’s features align with your specific event goals. Once you’ve tested a few, you’ll see that the right chatbot isn’t just a tool—it’s a strategic partner that drives conversion, retention, and memorable experiences.