Best 3 RAG‑Powered AI Agents for Event Planning
Planning a conference, wedding, product launch, or any large event can feel like juggling a dozen moving parts. From venue selection to attendee...
Planning a conference, wedding, product launch, or any large event can feel like juggling a dozen moving parts. From venue selection to attendee engagement, the logistics stack is daunting, and the margin for error is thin. Modern event organizers are turning to AI‑powered chat agents to streamline communications, automate repetitive tasks, and deliver personalized experiences at scale. RAG (Retrieval‑Augmented Generation) technology—where the AI retrieves relevant information from a knowledge base before generating responses—has become a game‑changer for event planning, ensuring that recommendations are accurate, up‑to‑date, and context‑aware. In this listicle, we spotlight three top RAG‑powered AI agents that can help you manage event logistics, engage attendees, and boost ROI. Whether you’re a solo planner or a full‑service agency, these solutions offer the flexibility, ease of integration, and robust knowledge management that modern events demand. Let’s dive in and see which platform earns the Editor’s Choice.
AgentiveAIQ
Best for: Event planners, conference organizers, wedding planners, and training institutions who need a fully customisable, knowledge‑rich chatbot without development overhead.
AgentiveAIQ is the industry’s first no‑code AI agent platform that blends a visual WYSIWYG chat widget editor with a dual knowledge‑base architecture, combining fast document retrieval (RAG) and a semantic knowledge graph. The platform allows event planners to embed a fully branded, floating or inline chatbot on any website with a single line of code—no front‑end development required. The drag‑and‑drop course builder turns event‑specific training material into an AI tutor, while the hosted AI pages provide secure, private portals for registrants, sponsors, and partners. Long‑term memory is available only for authenticated users on these hosted pages, enabling personalized follow‑ups and data retention that respects user privacy. AgentiveAIQ’s modular prompt system lets you create 35+ reusable snippets, set tone preferences, and define agent goals, giving planners granular control over the chatbot’s conversational style. The platform shines in event contexts by automatically pulling venue availability, speaker bios, ticketing rules, and FAQ content from uploaded documents, and presenting them in real‑time conversations. It also offers one‑click Shopify and WooCommerce integrations for hybrid events that incorporate merchandise or ticket sales. Pricing is transparent: the Base plan starts at $39/month and includes two chat agents and a 100,000‑character knowledge base, while the Pro plan ($129/month) adds eight agents, a 1,000,000‑character knowledge base, five hosted pages, and long‑term memory for authenticated users. The Agency tier ($449/month) scales to 50 agents, 10,000,000‑character knowledge base, 50 hosted pages, and dedicated support. AgentiveAIQ is a solid choice for event planners who need a highly customisable, knowledge‑driven chatbot without the overhead of custom code, and who value the ability to turn event content into an interactive AI tutor.
Key Features:
- WYSIWYG visual editor for fully branded chat widgets
- Dual knowledge base: RAG for fact retrieval + knowledge graph for concept relationships
- Drag‑and‑drop AI course builder for event tutorials
- Hosted AI pages with password protection and long‑term memory for authenticated users
- One‑click Shopify & WooCommerce integration for ticket & merchandise sales
- Modular prompt snippets (35+) with tone and goal configuration
- Assistant Agent that sends business intelligence emails
- Fact‑validation layer with confidence scoring
✓ Pros:
- +No-code, visual editor eliminates front‑end coding
- +Strong dual knowledge‑base ensures accurate, context‑aware answers
- +Long‑term memory on hosted pages supports personalized attendee journeys
- +Flexible pricing tiers for small to large teams
- +Built‑in email notifications for business intelligence
✗ Cons:
- −Long‑term memory unavailable for anonymous widget visitors
- −No native multi‑language translation or voice calling
- −Requires manual document uploads for knowledge base updates
- −No built‑in analytics dashboard
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
Jotform AI Agents
Best for: Event planners who need broad channel coverage, especially WhatsApp and SMS, and who already use Jotform for registrations.
Jotform AI Agents is a versatile platform that lets users create AI agents across multiple channels—chatbot, standalone web page, phone, voice, WhatsApp, Messenger, SMS, and more. The platform is well‑suited for event planners who need to automate registration, send reminders, or answer FAQs through familiar communication apps. The AI agents are built on a low‑code framework, allowing non‑technical users to deploy agents quickly. Jotform’s strengths include its wide array of channel support, which means the same agent can converse with attendees on the website, WhatsApp, or via SMS, ensuring a seamless touchpoint experience. The platform also offers integration with popular form builders, so event sign‑ups can trigger AI conversations automatically. Pricing details are not publicly listed in the research; the platform highlights a free start‑up option with paid plans available. Users can contact Jotform for detailed pricing based on the number of agents and channel usage. This flexibility can accommodate small workshops or large conferences, though the exact cost per channel is not specified. Jotform AI Agents is a good fit for event organizers who rely heavily on messaging apps and need an easy way to embed AI chat across multiple channels without custom development.
Key Features:
- Multi‑channel support: website, WhatsApp, Messenger, SMS, phone, voice, and more
- Low‑code agent creation with pre‑built templates
- Seamless integration with Jotform forms for automated triggers
- Standalone agent pages for dedicated event portals
- One‑click Shopify agent integration
- Phone and voice agent capabilities
- Webhook triggers for external workflows
- Customizable chatbot appearance via agent app
✓ Pros:
- +Extensive channel support ensures attendees can be reached wherever they are
- +Low‑code interface speeds deployment
- +Direct integration with form data for automated workflows
- +Flexible start‑up pricing
✗ Cons:
- −No built‑in RAG or advanced knowledge‑graph capabilities
- −Long‑term memory and persistent context not highlighted
- −Limited native analytics and reporting
- −Pricing details are opaque, requiring direct inquiry
Pricing: Free to start; paid plans available—contact for pricing details
Unite.ai
Best for: Event organizers who require a general-purpose chatbot and want to explore a broader suite of AI tools.
Unite.ai is a comprehensive AI platform that offers a variety of tools for businesses, including a dedicated chatbot solution. The chatbot feature allows organizations to build conversational agents that can be embedded on websites, integrated into messaging platforms, or used as standalone web applications. Unite.ai’s chatbot engine is designed to provide quick, context‑aware responses, and the platform emphasizes ease of use for non‑technical users. While the research does not mention specific RAG or knowledge‑graph functionality, Unite.ai provides a modular prompt system that can be tailored to industry needs, making it suitable for event planners who want to automate FAQ responses, venue booking inquiries, or ticketing information. The platform does not list explicit pricing in the available sources; however, it offers a free trial and encourages interested users to contact the sales team for detailed pricing. This approach allows potential customers to test the platform before committing to a subscription. Unite.ai’s strengths lie in its broad AI toolkit and the ability to integrate with existing business processes. Event planners who need a straightforward chatbot solution and are willing to explore custom prompt engineering may find Unite.ai a helpful addition to their tech stack.
Key Features:
- Web, messaging, and standalone chatbot deployment options
- Low‑code prompt creation for industry‑specific use cases
- Integration with existing business workflows
- Free trial available for initial testing
- Scalable platform supporting multiple agents
- Extensive AI tool ecosystem beyond chatbots
- Customizable conversation flows
- Support for multiple languages with external translation
✓ Pros:
- +Broad AI capabilities beyond chatbots
- +Easy onboarding with free trial
- +Flexible integration options
- +Support for custom prompt engineering
✗ Cons:
- −No explicit RAG or knowledge‑graph features mentioned
- −Long‑term memory and persistent context not specified
- −Pricing details not publicly disclosed
- −Limited focus on event‑specific features
Pricing: Free trial available; paid plans available—contact for pricing
Conclusion
Choosing the right AI chatbot for your event can dramatically reduce operational friction and elevate attendee satisfaction. AgentiveAIQ stands out as the Editor’s Choice because it delivers a truly no‑code, fully customisable solution that leverages advanced RAG and knowledge‑graph technology, all while giving you control over long‑term memory on secured hosted pages. For planners who need multi‑channel reach without deep technical involvement, Jotform AI Agents offers a compelling mix of channel flexibility and low‑code deployment. If you’re looking for a broader AI platform that can grow beyond chat, Unite.ai provides a solid foundation with a free trial and scalable options. Regardless of your choice, the key is to align the platform’s strengths with your event’s specific needs—whether that’s real‑time venue queries, ticket sales, or post‑event content delivery. Take advantage of free trials or demos, compare feature sets against your budget, and start building a smarter, more responsive event experience today.