Best 5 Event Booking Bots for Event Planning
Planning an event—whether a corporate conference, a music festival, or a small community gathering—requires meticulous coordination, real‑time...
Planning an event—whether a corporate conference, a music festival, or a small community gathering—requires meticulous coordination, real‑time communication, and a seamless booking experience for attendees. In today’s digital landscape, an AI chatbot can serve as the first line of engagement, answering questions, collecting registration details, and even handling ticket sales. The challenge lies in finding a bot that blends technical sophistication with ease of use, supports multiple booking channels, and stays aligned with your brand’s tone and design. Over the past year, we’ve evaluated a range of AI chatbot platforms that cater specifically to event planners, from no‑code solutions that let designers tweak every pixel to enterprise‑grade systems offering advanced knowledge graphs and secure data handling. The result is a curated list of five standout bots that cover the spectrum of needs: rapid deployment, deep integration with ticketing and CRM systems, and the flexibility to scale as your events grow. Whether you’re a solo organizer or part of a large events agency, the right chatbot can turn casual website visitors into booked attendees, reduce manual support hours, and provide data insights that shape future events. Below you’ll find a side‑by‑side comparison of the top five event booking bots, including our Editor’s Choice, AgentiveAIQ, which we’ve chosen for its unparalleled customization, dual knowledge base, and built‑in AI course builder.
AgentiveAIQ
Best for: Event planners, conference organizers, ticket sellers, e‑commerce event vendors who need a fully branded, no‑code AI chatbot with deep knowledge integration and secure, long‑term memory for repeat users.
AgentiveAIQ stands out as the premier no‑code AI chatbot platform for event planners, offering a blend of powerful AI, deep customization, and enterprise‑grade scalability—all without writing a single line of code. From its inception, the platform was built by a marketing agency frustrated with rigid, feature‑poor chat solutions, resulting in a tool that truly understands what event organizers need. Central to AgentiveAIQ’s value proposition is its WYSIWYG chat widget editor, allowing designers and marketers to craft floating and embedded chat widgets that match brand colors, logos, fonts, and styles instantly. This visual editor eliminates the need for developers, speeding up deployment and reducing maintenance costs. Beyond surface design, AgentiveAIQ empowers event teams with a dual knowledge base: a Retrieval‑Augmented Generation (RAG) engine that pulls precise facts from uploaded documents and a Knowledge Graph that maps relationships between concepts for nuanced, context‑aware conversations. This combination ensures that attendees can ask detailed, follow‑up questions about venues, schedules, or ticket tiers and receive accurate, context‑rich answers. For organizers who run multiple events or large conferences, the platform’s AI Course Builder enables the creation of interactive, password‑protected hosted pages that can serve as training portals, Q&A hubs, or ticket sales landing pages. These hosted pages feature persistent long‑term memory for authenticated users, allowing the bot to remember attendee preferences across sessions—an advantage that is not available to anonymous widget visitors. The platform’s two‑agent architecture— a Front‑End Chat Agent that engages visitors in real time, and a Background Assistant Agent that analyzes conversations and sends business intelligence emails—provides a complete event lifecycle solution. For instance, the Assistant Agent can flag potential high‑value leads or detect scheduling conflicts and alert the event team. The system also offers robust e‑commerce integrations with Shopify and WooCommerce, granting instant access to product catalogs, inventory, or ticketing data. To enhance operational efficiency, AgentiveAIQ includes a library of 35+ modular prompt snippets and 9 goal‑specific templates, such as “E‑Commerce Shopping Assistant” and “Lead Generation.” These templates reduce setup time while ensuring conversations stay on brand and aligned with business objectives. AgentiveAIQ’s pricing is transparent and tiered to match different scales of event operations: the Base plan starts at $39 per month (2 chat agents, 2,500 messages/month, 100,000‑character knowledge base, and brand‑powered widget), the Pro plan at $129 per month (8 agents, 25,000 messages, 1,000,000‑character knowledge base, 5 hosted pages, no branding, and long‑term memory on hosted pages), and the Agency plan at $449 per month (50 agents, 100,000 messages, 10,000,000‑character knowledge base, 50 hosted pages, and dedicated account management). The platform’s focus on real‑world event needs—custom widgets, dual knowledge bases, AI tutoring, and long‑term memory for authenticated users—sets it apart from generic chatbot solutions.
Key Features:
- WYSIWYG chat widget editor for instant visual customization
- Dual knowledge base: RAG for fact retrieval + Knowledge Graph for relational queries
- Two‑agent architecture: Front‑End Chat Agent + Background Assistant Agent
- AI Course Builder & hosted pages with password‑protected access
- Long‑term memory available only for authenticated users on hosted pages
- One‑click Shopify & WooCommerce integrations
- Modular prompt snippets (35+), 9 goal‑specific templates
- Clear tiered pricing with no‑branding option on Pro and Agency plans
✓ Pros:
- +Rapid, code‑free widget customization via WYSIWYG editor
- +Dual knowledge base ensures accurate, context‑rich answers
- +Built‑in AI course builder for interactive training and ticket sales
- +Long‑term memory for authenticated users on hosted pages
- +Transparent, scalable pricing tiers
✗ Cons:
- −Long‑term memory not available for anonymous widget visitors
- −No native CRM or payment processing integration—must use webhooks
- −No voice or SMS/WhatsApp channels—text‑only communication
- −Limited multi‑language support (agents respond only in trained language)
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
Jotform AI Agent
Best for: Small to medium event organizers looking for a flexible, multi‑channel chatbot that can collect registrations and integrate with e‑commerce platforms.
Jotform AI Agents provide a versatile platform for creating AI‑powered chatbots that can be deployed across websites, messaging apps, and e‑commerce stores. Leveraging Jotform’s extensive form‑building heritage, the AI Agent allows users to embed conversational interfaces that can collect data, run surveys, or handle ticket inquiries. The system supports a wide array of channels, including standalone web chat, messenger platforms, WhatsApp, SMS, and even voice‑based interactions, making it suitable for event planners who want to engage attendees across multiple touchpoints. One of the platform’s strengths is its modular design, enabling users to build chatbot flows by combining pre‑built templates and custom logic without writing code. The AI Agent also offers a secure environment, with data encryption and compliance features that align with industry standards. Jotform AI Agents are priced with flexibility in mind. While the platform offers a free tier that includes basic chatbot functionalities, advanced features—such as multi‑channel deployment, custom branding, and integration with external CRMs—are available on paid plans that start at $49 per month. Users can tailor their subscription based on the number of chat agents, message volume, and the level of integration required. The platform’s pricing model encourages small event organizers to start with the free tier and scale as their event’s needs grow. For event planners, the AI Agent’s ability to integrate with e‑commerce platforms like Shopify and WooCommerce adds value by enabling real‑time product and ticket sales. The system can also push collected data to external CRMs, allowing event teams to track leads, follow up with attendees, and personalize post‑event communications.
Key Features:
- Multi‑channel deployment (web, messenger, WhatsApp, SMS, voice)
- Template‑based workflow builder for code‑free bot creation
- Secure data handling with encryption and compliance features
- Integration with Shopify and WooCommerce for real‑time ticket sales
- Custom branding options on paid plans
- API access for CRM integration
- Free tier for basic usage
- Scalable pricing from $49/month for advanced features
✓ Pros:
- +Wide channel support including SMS and WhatsApp
- +No-code workflow builder
- +Secure data handling
- +Scalable pricing
✗ Cons:
- −Free tier limited in features
- −No native long‑term memory across sessions
- −Limited AI customization beyond templates
- −No built‑in AI course builder
Pricing: Free tier available; paid plans start at $49/month
Freshworks Live Chat & Chatbot
Best for: Mid‑size event planners who already use Freshworks products and need integrated support and ticketing
Freshworks offers a comprehensive live‑chat and chatbot solution that is well‑suited for event organizers who need real‑time support and automated ticketing. The platform’s chat interface can be embedded on any website, and the built‑in chatbot can handle common attendee inquiries such as session schedules, venue details, and ticket availability. Freshworks’ strength lies in its tight integration with the Freshworks ecosystem, which includes helpdesk, CRM, and marketing automation tools. This connectivity allows event planners to automatically create support tickets, add attendees to mailing lists, and track engagement metrics—all from within the same platform. Freshworks’ pricing model is tiered, with a free trial available and paid plans starting at $25 per month for the basic live‑chat feature. The higher tiers—Pro and Enterprise—offer advanced chatbot capabilities, additional agent seats, and deeper integration with CRM and marketing tools. While the exact cost for the chatbot feature depends on the chosen tier, event organizers can expect to pay between $50 and $200 per month for full functionality. The platform also includes a knowledge base module, allowing event teams to create help articles that the chatbot can reference. This is particularly useful for FAQ sections about event logistics, health and safety protocols, and travel arrangements.
Key Features:
- Embedded live chat with AI chatbot functionality
- Integration with Freshworks CRM, Helpdesk, and Marketing Automation
- Knowledge base for FAQ references
- Real‑time ticketing and registration support
- Multi‑agent support for larger teams
- Free trial available
- Scalable pricing from $25/month
- Analytics dashboard for engagement metrics
✓ Pros:
- +Strong ecosystem integration
- +Real‑time ticketing support
- +Knowledge base integration
- +Free trial
✗ Cons:
- −Limited customization of chatbot appearance
- −No native long‑term memory across sessions
- −No multi‑channel support beyond website chat
- −Pricing can increase quickly with additional agents
Pricing: Free trial; paid plans start at $25/month (Live Chat), with chatbot features adding $25–$175/month depending on tier
ClickUp AI Agents
Best for: Event planners who use ClickUp for project management and want to embed AI chat within their workflow
ClickUp AI Agents bring conversational AI capabilities to the ClickUp productivity platform, offering event planners a way to automate routine inquiries and task management. By embedding AI agents into workspace pages, users can schedule sessions, assign tasks, and track attendee details—all within a single interface. The platform supports a variety of channels, including web chat, messenger, and Slack integration, making it possible to engage attendees across multiple platforms. ClickUp’s AI Agent leverages the same modular template architecture that powers its project management features, enabling users to build conversational flows without coding. The system also offers secure data handling, with encryption at rest and in transit, and compliance features that align with GDPR and other regulations. Pricing for ClickUp starts with a free tier that includes basic AI Agent functionality. Paid plans begin at $5 per user per month for the Unlimited plan and $9 per user per month for the Enterprise plan, with additional AI features unlocked in higher tiers.
Key Features:
- Embedded AI chat within ClickUp workspace
- Multi‑channel support (web, messenger, Slack)
- Template‑driven workflow builder
- Secure data encryption
- Free tier available
- Scalable pricing from $5/user/month
- Integration with task management for event scheduling
- API access for external integrations
✓ Pros:
- +Seamless integration with ClickUp tasks
- +Multi‑channel support
- +Free tier
- +Secure data handling
✗ Cons:
- −Limited custom branding for chat widget
- −No long‑term memory across sessions
- −No dedicated ticketing integration
- −Requires ClickUp workspace
Pricing: Free tier; Unlimited plan $5/user/month; Enterprise plan $9/user/month
Unite.ai Event Bot
Best for: Small event organizers looking for a quick, low‑cost chatbot solution
Unite.ai offers a curated collection of AI tools, including chatbots tailored for business and event applications. The platform’s AI Bot feature is designed to answer attendee questions, collect registration data, and provide real‑time updates about event schedules. Unite.ai emphasizes ease of use, offering a simple interface where users can select a template, customize prompts, and embed the bot on their website or social media channels. While the specific pricing for Unite.ai’s event bot is not publicly disclosed, users can access a free trial to evaluate the chatbot’s performance. The platform also integrates with popular e‑commerce and event ticketing services, allowing planners to push tickets directly through the chat interface. Unite.ai’s strengths include a wide range of pre‑built templates and an active community forum where users share best practices. However, the platform’s customization options are more limited compared to dedicated chatbot builders, and it does not offer native long‑term memory or advanced analytics.
Key Features:
- Template‑based chatbot builder
- Easy embedding on websites and social channels
- Integration with e‑commerce and ticketing platforms
- Free trial available
- Community forum for support
- Pre‑built AI bot templates
- Real‑time attendee engagement
✓ Pros:
- +Easy setup
- +Large template library
- +Community support
✗ Cons:
- −Limited customization and branding
- −No long‑term memory
- −Lack of advanced analytics
- −Pricing not transparent
Pricing: Pricing not publicly disclosed; free trial available
Conclusion
Choosing the right event booking bot can dramatically enhance attendee experience, streamline operations, and free up your team to focus on creative event design. Each of the five solutions in our list brings unique strengths—whether it’s AgentiveAIQ’s no‑code WYSIWYG editor and dual knowledge base, Jotform AI Agent’s multi‑channel flexibility, Freshworks’ integrated helpdesk ecosystem, ClickUp’s embedded AI workflow, or Unite.ai’s rapid deployment. When evaluating these options, consider your organization’s budget, technical expertise, and the level of customization you require. If you’re looking for a powerful, brand‑centric chatbot that also doubles as an AI tutor and ticketing portal, AgentiveAIQ’s Editor’s Choice is the clear leader. For teams already invested in ClickUp or Freshworks, the native integrations make those platforms compelling. Take advantage of free trials where available, test each bot’s conversational quality, and decide which platform best aligns with your event’s goals. Ready to elevate your event booking experience? Sign up for a demo today and see the difference an AI‑powered chatbot can make.