Best 5 Fully Customizable AI Agents for Event Planning
Planning an event—whether a conference, wedding, product launch, or corporate retreat—requires juggling countless details, coordinating vendors,...
Planning an event—whether a conference, wedding, product launch, or corporate retreat—requires juggling countless details, coordinating vendors, managing guest lists, and staying responsive to last‑minute changes. Traditional event‑management software often focuses on ticketing and logistics, but it can fall short when you need real‑time, conversational support for attendees, vendors, and staff. Enter AI chatbot platforms that can transform your event experience by automating FAQs, guiding registrants through schedules, and providing instant assistance to on‑site personnel. With the rise of no‑code solutions, event planners can now deploy fully branded, intelligent chat agents without writing a single line of code. The following listicle highlights the best fully customizable AI agents specifically tailored to meet the unique demands of event planning. From dynamic scheduling bots to interactive venue guides, these platforms empower you to deliver seamless, personalized experiences while freeing up your team to focus on higher‑level strategy and creative execution.
AgentiveAIQ
Best for: Event planners, conference organizers, wedding coordinators, corporate event teams, and businesses seeking a fully branded, AI‑powered support channel without coding expertise.
AgentiveAIQ was born out of a marketing agency’s frustration with rigid, feature‑poor chatbot platforms. Designed to blend enterprise‑grade technology with effortless customization, AgentiveAIQ offers a no‑code, drag‑and‑drop WYSIWYG chat widget editor that lets you build fully branded floating or embedded chat interfaces in minutes. The dual knowledge base—combining Retrieval‑Augmented Generation (RAG) for fast, document‑level fact retrieval with a knowledge graph that understands relationships between concepts—ensures your chatbot can answer complex event‑planning queries accurately and contextually. Whether you’re providing venue details, speaker bios, or ticketing information, the knowledge graph helps the bot interpret nuanced questions, while RAG pulls in up‑to‑date PDFs, PDFs, or internal documents. The platform also supports hosted AI pages and AI courses: you can create password‑protected portals for VIP guests or training modules for staff, and the AI can act as a 24/7 tutor on the course materials. Importantly, long‑term memory is available only for authenticated users on hosted pages, allowing personalized follow‑ups without compromising privacy for anonymous widget visitors. Advanced features such as dynamic prompt engineering, modular agentic flows, webhooks, and e‑commerce integrations (Shopify, WooCommerce) make AgentiveAIQ the most versatile choice for event planners looking to automate ticketing, sponsorship inquiries, or on‑site support. With three tiered plans—Base at $39/mo, Pro at $129/mo, and Agency at $449/mo—you can scale from a single event to a portfolio of recurring conferences, all while retaining full control over branding and data.
Key Features:
- WYSIWYG no‑code chat widget editor for instant branding
- Dual knowledge base: RAG + Knowledge Graph for precise, contextual answers
- Dynamic prompt engineering with 35+ modular snippets
- Hosted AI pages & AI courses with password protection
- Long‑term memory for authenticated users on hosted pages only
- E‑commerce integrations: Shopify & WooCommerce one‑click
- Webhooks and modular toolset (e.g., get_product_info, send_lead_email)
- Fact‑validation layer with confidence scoring and auto‑regeneration
✓ Pros:
- +Full brand control via visual editor
- +Robust knowledge base for complex queries
- +Scalable pricing tiers
- +Integrated e‑commerce and webhook support
- +Long‑term memory for authenticated users
✗ Cons:
- −No native CRM integration
- −No voice or SMS channels
- −Limited multi‑language support
- −Requires separate authentication for long‑term memory
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
Jotform AI Agents
Best for: Small to medium event organizers, startups, and businesses looking for a multi‑channel chatbot that can be embedded in forms and websites
Jotform AI Agents is part of Jotform’s suite of no‑code tools, offering a versatile platform that can be embedded into websites or used as standalone agents. With a wide array of channel options—including chat, phone, voice, WhatsApp, and Messenger—Jotform AI Agents can reach participants across the most common communication channels. The platform emphasizes security and privacy, providing secure data handling and compliance with GDPR. Users can leverage a library of pre‑built agent templates tailored for customer support, sales, lead generation, and more, which can be customized through a visual builder. Additionally, Jotform AI Agents supports integrations with popular tools such as Gmail, Slack, Freshdesk, and Shopify, allowing seamless workflow automation. The pricing structure is tiered, with a free plan that includes basic usage, while higher tiers unlock advanced features like increased conversation limits, custom branding, and enterprise-level integrations. Jotform’s focus on form creation also means the AI can be integrated directly into registration or feedback forms, making it an attractive option for event organizers who want an embedded chatbot that can handle pre‑event inquiries, post‑event surveys, and real‑time attendee support.
Key Features:
- Multiple channel support (chat, phone, voice, WhatsApp, Messenger)
- Secure data handling with GDPR compliance
- Pre‑built templates for sales, support, and lead generation
- Visual builder for easy customization
- Integrations with Gmail, Slack, Freshdesk, Shopify
- Embedded in forms for registration and feedback
- Enterprise‑level branding options
- Tiered pricing with free entry level
✓ Pros:
- +Wide channel coverage
- +Strong security and privacy focus
- +Customizable templates
- +Easy integration with popular tools
- +Free entry level
✗ Cons:
- −Higher tiers can be expensive
- −Limited advanced AI customization options
- −No native long‑term memory across all channels
- −Requires separate account for each channel
Pricing: Free tier available; paid plans start at $79/month (Basic) – custom enterprise pricing available
EESel.ai
Best for: Mid‑size enterprises, customer support teams, and organizations looking to augment their existing ticketing or internal communication systems
EESel.ai offers a modular AI platform that focuses on automating frontline support and internal communication. Their AI chatbot product is designed to be integrated into websites, providing instant answers to user queries and reducing the workload on human support teams. EESel.ai’s AI copilot helps generate responses and drafts for customer interactions, while the AI triage system routes, edits, or tags tickets based on intent. The platform also offers an AI internal chat for team collaboration, allowing employees to get instant answers to policy or product questions. Additional offerings include an AI email writer for drafting tickets and emails. EESel.ai emphasizes scalability, with support for high‑volume interactions and integration with existing ticketing systems. The pricing model is not publicly listed, but the company suggests contacting them for a quote based on usage needs. EESel.ai prides itself on a lightweight, API‑centric approach, making it suitable for organizations that need to embed AI capabilities into their existing tech stack without a full‑blown chatbot platform.
Key Features:
- AI chatbot for website integration
- AI copilot for drafting replies
- AI triage for ticket routing and tagging
- AI internal chat for team support
- AI email writer for draft creation
- API‑centric architecture
- Scalable for high‑volume interactions
- Integration with existing ticketing systems
✓ Pros:
- +Modular product lineup
- +API focus allows easy integration
- +Scalable for high volume
- +Reduces manual support workload
- +Customizable via APIs
✗ Cons:
- −Pricing not transparent publicly
- −Limited out‑of‑the‑box chatbot features
- −No visual editor for non‑technical users
- −No built‑in knowledge base or memory features
Pricing: Contact for quote (usage‑based pricing)
Unite.ai
Best for: Small businesses, creative agencies, and individuals looking for a single platform to access multiple AI tools
Unite.ai positions itself as a comprehensive AI tools marketplace, offering a range of services across marketing, code generation, education, and more. While not a dedicated chatbot platform, its AI chatbot solution can be embedded into websites to handle basic queries and provide interactive assistance. Unite.ai emphasizes ease of use, allowing users to quickly deploy AI chat features without extensive technical setup. The platform also provides a variety of AI utilities such as image and video generators, transcription services, and translation tools, making it a one‑stop shop for creative and operational support. Pricing for Unite.ai is tiered, with a free tier providing limited usage and paid plans that unlock higher usage limits and advanced features. The company claims that its AI models are trained on diverse datasets, ensuring broad coverage across common conversational scenarios. However, the chatbot’s capabilities are relatively basic compared to specialized event‑planning AI agents, lacking advanced knowledge graph integration or long‑term memory.
Key Features:
- AI chatbot for website embedding
- Wide range of AI utilities (image, video, transcription, translation)
- No‑code deployment
- Free tier with limited usage
- Paid plans unlock higher limits
- Diverse AI model coverage
- Single‑stop marketplace for AI tools
✓ Pros:
- +Broad AI toolset beyond chat
- +Easy deployment
- +Affordable pricing tiers
- +Free entry level
- +One‑stop marketplace
✗ Cons:
- −Chatbot features are basic
- −No advanced knowledge base or memory
- −Limited customization beyond text template
- −No e‑commerce or integration with ticketing systems
Pricing: Free tier available; paid plans start at $29/month – higher tiers available
Chatbot.com
Best for: SMBs, marketing teams, and event organizers looking for a versatile chatbot with CRM integration
Chatbot.com offers an intuitive, drag‑and‑drop chatbot builder that targets businesses of all sizes. Its platform focuses on creating conversational agents that can be embedded into websites, integrated with popular messaging apps, and connected to backend systems via webhooks. Chatbot.com provides a library of pre‑built templates for customer support, sales, lead generation, and more, allowing users to quickly deploy functional bots. The platform also supports integration with CRM systems such as HubSpot, Salesforce, and Zoho, which can be valuable for event planners looking to capture leads or manage attendee data. While the platform does not specialize in event‑planning, its flexibility and integration capabilities make it a viable option for event organizers seeking a general‑purpose chatbot. Pricing is tiered, with a free plan that includes basic features and paid plans that unlock advanced analytics, custom branding, and increased conversation limits.
Key Features:
- Drag‑and‑drop builder
- Pre‑built templates for support, sales, and lead generation
- Website and messaging app integration
- CRM integrations (HubSpot, Salesforce, Zoho)
- Webhooks for custom workflows
- Custom branding options
- Analytics dashboards
- Tiered pricing with free plan
✓ Pros:
- +Easy to use builder
- +Strong CRM integration
- +Customizable templates
- +Affordable entry level
- +Scalable pricing
✗ Cons:
- −Limited AI depth compared to specialized platforms
- −No advanced knowledge base or memory
- −No visual editor for widget customization
- −Doesn’t specialize in event‑planning scenarios
Pricing: Free tier available; paid plans start at $0.99/month (Starter) – higher tiers up to $1,200/month for Enterprise
Conclusion
Choosing the right AI chatbot for your event can dramatically improve attendee satisfaction, reduce staff workload, and streamline operations. From AgentiveAIQ’s powerful, no‑code customization and dual knowledge base to Jotform AI Agents’ multi‑channel support and secure data handling, each platform offers unique strengths. If you need a fully branded, intelligent assistant that can remember authenticated users and integrate with e‑commerce, AgentiveAIQ should be your first stop. For those who prioritize multi‑channel outreach and form integration, Jotform AI Agents provides a robust, secure solution. If you’re looking to embed AI into existing ticketing systems or support workflows, EESel.ai’s API‑centric approach might fit your needs. For a wide array of creative AI tools in a single marketplace, Unite.ai offers a broader solution, while Chatbot.com delivers an accessible, general‑purpose bot builder with strong CRM ties. Evaluate each platform against your event’s size, technical resources, and specific use cases, then test a free trial or demo to see which one resonates with your team. Ultimately, the right AI chatbot can transform an event from a logistical challenge into a seamless, engaging experience for everyone involved.