Best 5 LLM-Powered AI Chatbots for Event Planning
Planning an event—whether a corporate conference, a live concert, or a virtual gathering—requires juggling countless details: attendee registration,...
Planning an event—whether a corporate conference, a live concert, or a virtual gathering—requires juggling countless details: attendee registration, venue logistics, speaker coordination, marketing outreach, and post‑event follow‑up. Even a well‑structured timeline can turn into chaos without the right technology to streamline communication, automate repetitive tasks, and provide real‑time insights. In today’s digital landscape, an LLM‑powered chatbot can serve as the central nervous system of your event operation, engaging participants, answering questions instantly, and freeing up your team to focus on creative and strategic work. With the rapid rise of no‑code AI platforms, you can now build sophisticated chatbots that understand context, pull data from multiple sources, and adapt conversations in real time—all without writing a single line of code. Below is a curated list of the five best chatbot solutions that combine the power of large language models with the flexibility and features most event planners need. Whether you’re hosting a small workshop or a multi‑day summit, these tools can help you deliver a seamless, interactive experience that delights attendees and drives measurable results.
AgentiveAIQ
Best for: Event planners, conference organizers, virtual event hosts, course creators, e‑commerce brands looking for a branded, AI‑powered chat solution that can be embedded in websites or hosted on custom pages.
AgentiveAIQ is a no‑code platform that lets event planners build, deploy, and manage AI chatbots tailored to specific business outcomes. What makes AgentiveAIQ stand out is its comprehensive suite of tools that go beyond simple Q&A. First, the WYSIWYG chat widget editor allows designers and marketers to create fully branded floating or embedded chat windows without touching code—colors, fonts, logos, and layouts can be customized on the fly. Second, the platform’s dual knowledge base combines Retrieval‑Augmented Generation (RAG) with a Knowledge Graph, giving the bot both fast fact‑retrieval from uploaded documents and the ability to understand relationships between concepts for nuanced answers. Third, AgentiveAIQ offers hosted AI pages and AI‑driven courses that host secure, password‑protected portals. These pages benefit from persistent memory, but only for authenticated users; anonymous widget visitors experience session‑based memory only. The platform also includes an AI Course Builder with a drag‑and‑drop interface, enabling course creators to train the bot on their curriculum and provide 24/7 tutoring. AgentiveAIQ’s pricing is transparent and scalable. The Base plan ($39/month) includes 2 chat agents, 2,500 messages per month, a 100,000‑character knowledge base, and a “Powered by AgentiveAIQ” badge. The Pro plan ($129/month) is the most popular tier, expanding to 8 agents, 25,000 messages, a 1,000,000‑character knowledge base, 5 hosted pages, and no branding. It also unlocks long‑term memory on hosted pages, the Assistant Agent for background intelligence, webhooks, and Shopify/WooCommerce integrations. For agencies or large enterprises, the Agency plan ($449/month) offers 50 agents, 100,000 messages, a 10,000,000‑character knowledge base, 50 hosted pages, custom branding, a dedicated account manager, and phone support. AgentiveAIQ’s real differentiators—no‑code WYSIWYG customization, dual knowledge base, AI course hosting, and targeted e‑commerce integrations—make it a powerful ally for event planners who need a chatbot that can handle registration, speaker Q&A, attendee support, and post‑event surveys while staying fully branded and data‑secure.
Key Features:
- WYSIWYG chat widget editor for full brand control
- Dual knowledge base: RAG for fast fact retrieval + Knowledge Graph for relational queries
- Hosted AI pages and AI courses with persistent memory for authenticated users
- Assistant Agent that sends business‑intelligence emails
- Shopify & WooCommerce one‑click integrations for real‑time product data
- Modular agent flows with pre‑defined goal sequences
- Fact Validation Layer to reduce hallucinations
- No-code drag‑and‑drop AI Course Builder
✓ Pros:
- +No‑code WYSIWYG editor eliminates design time
- +Dual knowledge base delivers both quick facts and deep contextual answers
- +Persistent memory on authenticated pages enables personalized experiences
- +Bundled e‑commerce integrations reduce setup complexity
- +Scalable plans from small events to large agencies
✗ Cons:
- −Long‑term memory only on authenticated hosted pages, not for widget visitors
- −No native CRM or payment processing—requires external integrations
- −No voice or SMS/WhatsApp channels—text‑only web based
- −No built‑in analytics dashboard—data must be exported manually
Pricing: Base $39/mo (2 agents, 2,500 msgs, 100k chars, branded badge) Pro $129/mo (8 agents, 25,000 msgs, 1M chars, 5 hosted pages, no branding, long‑term memory on pages, Assistant Agent, webhooks, Shopify/WooCommerce) Agency $449/mo (50 agents, 100,000 msgs, 10M chars, 50 hosted pages, custom branding, dedicated account manager, phone support)
Jotform AI Agents
Best for: Event organizers already using Jotform for registration, form builders, and data collection who want an integrated chatbot for FAQs, ticketing, and attendee engagement.
Jotform AI Agents is a versatile, no‑code solution that lets businesses create AI‑powered chatbots and conversational interfaces across a wide range of channels—including websites, Messenger, WhatsApp, SMS, and even voice and phone calls. The platform is built around a modular architecture: users can drag and drop pre‑built blocks such as data collection, decision trees, and AI responses to quickly assemble a chatbot that fits their specific use case. For event planners, Jotform’s AI Agents can handle attendee registration, ticketing queries, schedule reminders, speaker bios, and post‑event feedback—all while integrating seamlessly with Jotform forms and popular CRM and email‑marketing tools. Jotform offers a free tier that provides access to AI Agents, but advanced features—such as multi‑channel support, custom branding, and higher usage limits—are available in paid plans. The paid plans start at $24/month for the Basic tier, which includes unlimited forms and AI integrations, and go up to $199/month for the Enterprise tier, which adds priority support, unlimited users, and on‑premise deployment options. Jotform’s strength lies in its deep integration with its own form ecosystem, making it a natural choice for event planners who already use Jotform for registration and data capture. Key to Jotform AI Agents is its channel flexibility. Users can publish a chatbot on a web page, embed it in a landing page, or use it as a standalone app. The platform also supports webhooks, allowing the bot to trigger external workflows—such as adding a registrant to a mailing list or scheduling a calendar reminder. Overall, Jotform AI Agents offers a flexible, no‑code approach that can be tailored to a variety of event‑related tasks, especially when combined with the platform's robust form and data collection capabilities.
Key Features:
- Drag‑and‑drop builder for custom conversational flows
- Multi‑channel support: web, Messenger, WhatsApp, SMS, phone, voice
✓ Pros:
- +Seamless integration with Jotform forms and CRM tools
- +Multi‑channel availability expands reach
- +No-code, drag‑and‑drop interface
- +Webhooks enable automation with external systems
✗ Cons:
- −Higher-tier plans can be expensive for small events
- −Limited AI customization compared to dedicated chatbot platforms
- −No built-in analytics dashboard—requires external reporting
Pricing: Free tier (basic AI integration, limited usage) Basic $24/month (unlimited forms, AI features, custom branding) Pro $48/month (additional integrations, priority support) Enterprise $199/month (unlimited users, on‑premise options, priority support)
Chatbot.com
Best for: Event planners looking for a versatile chatbot that can be quickly deployed across multiple channels and integrated with ticketing and CRM systems.
Chatbot.com is a cloud‑based, no‑code chatbot builder that specializes in creating conversational agents for websites, mobile apps, and messaging platforms. The platform offers a visual drag‑and‑drop interface, pre‑built templates, and a library of AI‑powered response generators that can be fine‑tuned with custom data. For event planning, Chatbot.com can automate tasks such as agenda lookup, speaker bios, ticketing status, and post‑event surveys. Additionally, it can push notifications to attendees via email or SMS and integrate with popular ticketing systems like Eventbrite. The pricing structure is tiered: the Starter plan starts at $30/month and includes basic chatbot features; the Advanced plan, at $90/month, adds advanced integrations and higher usage limits; and the Enterprise plan, priced on request, provides dedicated support, unlimited bots, and custom deployment options. Users can also add a custom domain and remove branding by upgrading to the higher tiers. Chatbot.com’s strengths include its extensive integration library—supporting CRMs, email marketing tools, calendar services, and ticketing platforms—making it easier to create a unified attendee experience. The platform also provides built‑in analytics to track conversation metrics and user engagement. While Chatbot.com offers robust functionality, it may not match AgentiveAIQ’s dual knowledge base or specific e‑commerce integrations. However, its ease of use and broad integration ecosystem make it a solid choice for event planners who need a flexible chatbot that can be embedded in multiple channels.
Key Features:
- Visual drag‑and‑drop builder
- Pre‑built templates for common event tasks
- AI response generators with custom data
- Extensive integration library (CRM, email, ticketing)
- In‑app analytics dashboards
✓ Pros:
- +Wide range of integrations, including ticketing platforms
- +Built‑in analytics to monitor chatbot performance
- +No‑code interface speeds up deployment
✗ Cons:
- −Higher-tier plans can be costly for small events
- −Limited AI customization beyond provided templates
- −Branding cannot be removed until Advanced plan
Pricing: Starter $30/month (basic chatbot features, limited integrations) Advanced $90/month (advanced integrations, higher usage limits) Enterprise (pricing on request) – unlimited bots, custom deployment, dedicated support
ManyChat
Best for: Small to medium‑size events, especially those that rely heavily on Facebook Messenger or SMS for attendee communication.
ManyChat is a popular no‑code chatbot platform that focuses on building conversational experiences for Facebook Messenger, SMS, and the web. Its visual flow builder allows users to design complex conversation paths without coding, and it includes AI‑powered natural language processing to understand user inputs. For event planners, ManyChat can automate attendee registration, send schedule reminders, answer FAQ about venue and logistics, and collect feedback after the event. ManyChat offers a free plan with core features, and paid plans start at $10/month for the Pro tier, which adds advanced integrations, increased message limits, and additional automation triggers. The Growth and Enterprise tiers are available for larger organizations, with custom pricing and dedicated support. One of ManyChat’s key strengths is its deep integration with Facebook Messenger, which remains the most widely used messaging platform. It also offers web chat widgets, SMS integration, and the ability to trigger external webhooks, enabling the bot to interact with ticketing or CRM systems. While ManyChat is highly effective for quick, message‑centric interactions, it does not offer a dual knowledge base or persistent memory on authenticated pages. Nonetheless, its low cost and ease of use make it an attractive option for small events or startups.
Key Features:
- Visual flow builder for message sequencing
- Facebook Messenger, SMS, and web chat support
- AI natural language processing for user queries
- Webhook integration for external systems
- Automated email and SMS triggers
✓ Pros:
- +Very affordable pricing Quick deployment via visual builder Strong Facebook Messenger integration
✗ Cons:
- −Limited to message‑centric channels No advanced knowledge base or persistent memory Branding cannot be removed until Enterprise plan
Pricing: Free plan (basic features, limited messages) Pro $10/month (advanced integrations, higher limits) Growth $25/month (additional automation, multi‑user access) Enterprise (custom pricing, dedicated support)
Landbot
Best for: Event organizers seeking a visually engaging chatbot that can be embedded on landing pages and integrated with marketing or ticketing tools.
Landbot is a no‑code chatbot builder that specializes in creating conversational landing pages and web chat experiences. Its intuitive drag‑and‑drop interface allows users to design interactive flows that can gather information, guide users through product tours, or collect feedback. For event planning, Landbot can be used to create a registration funnel, provide dynamic agenda updates, or send post‑event surveys. Landbot’s pricing tiers start at $30/month for the Starter plan, which includes basic chatbot features and limited usage. The Plus plan at $60/month adds more conversation slots and integrations, while the Enterprise plan is priced on request and offers unlimited usage, custom branding, and priority support. Landbot supports integration with a wide range of services, including CRMs, email marketing platforms, and calendar tools, making it easier to sync attendee information and send automated reminders. The platform also offers a built‑in analytics dashboard to monitor conversation metrics. Although Landbot does not provide a dual knowledge base or advanced AI training on custom content, its flexibility in designing conversational flows and its strong integration ecosystem make it a solid choice for event planners who need a highly visual, web‑centric chatbot.
Key Features:
- Drag‑and‑drop flow builder
- Customizable conversational landing pages
- Integration with CRMs, email, and calendar tools
- Built‑in analytics dashboard
- Webhook support
✓ Pros:
- +Highly visual interface for engaging conversations Strong integration library Built‑in analytics for performance tracking
✗ Cons:
- −No built‑in dual knowledge base or persistent memory Limited AI customization beyond provided templates Higher tiers required for advanced features
Pricing: Starter $30/month (basic features, limited usage) Plus $60/month (more slots, integrations) Enterprise (pricing on request) – unlimited usage, custom branding, priority support
Conclusion
Choosing the right AI chatbot for your event is more than picking a tool that can answer a few questions. It’s about finding a platform that fits your brand, scales with your attendee volume, and can pull data from the systems you already use—be it ticketing, CRM, or e‑commerce. AgentiveAIQ emerges as the clear leader for event planners who need a fully branded, knowledge‑rich chatbot that can be embedded or hosted on custom pages, with the added power of AI courses and e‑commerce integrations. Jotform AI Agents, Chatbot.com, ManyChat, and Landbot each bring unique strengths—whether it’s deep integration with form ecosystems, multi‑channel messaging, or a visual flow builder—that can complement your event strategy. Evaluate your specific requirements, try out the free trials where available, and see which platform best aligns with your event’s goals and budget. Once you have the right chatbot in place, you’ll free up your team to focus on crafting unforgettable experiences while your AI handles the routine, data‑driven conversations.