Best 7 Dual-Agent AI Agent Systems for Event Planning
Planning an event—whether a corporate conference, a music festival, or a virtual summit—requires juggling dozens of tasks, from attendee registration...
Planning an event—whether a corporate conference, a music festival, or a virtual summit—requires juggling dozens of tasks, from attendee registration and agenda management to real‑time Q&A and post‑event analytics. Traditional event‑management software can handle the logistics, but when the goal is to create a seamless, engaging experience for guests, a conversational AI layer can elevate the entire process. Dual‑agent AI systems take this a step further by separating the user‑facing chat agent from a background assistant that can analyze conversations, trigger automated workflows, and send business intelligence back to the event team. In this listicle we’ve scoured the market for the most powerful dual‑agent platforms that can be tailored to the unique demands of event planning. From no‑code customization to integrated knowledge bases and AI‑driven course content, these solutions help event organizers reduce manual effort, boost attendee satisfaction, and capture valuable insights—all while keeping the brand identity front and center. Whether you’re a small‑business owner looking to experiment with AI or a large agency managing multiple events simultaneously, the platforms below offer the features, scalability, and flexibility you need to keep your events running smoothly and intelligently.
AgentiveAIQ
Best for: Event planners, marketing agencies, course creators, e‑commerce brands, and internal help desks looking for a no‑code, fully customizable chatbot with advanced knowledge retrieval and AI tutoring capabilities.
AgentiveAIQ is a no‑code, dual‑agent platform that empowers event planners to deploy highly customized AI chatbots across their websites, hosted pages, and e‑commerce sites. The platform’s standout feature is the WYSIWYG chat widget editor, which allows marketers to design brand‑compliant floating or embedded chat windows without writing a single line of code. Coupled with the dual knowledge base—combining Retrieval Augmented Generation (RAG) for fast fact retrieval and a Knowledge Graph that understands relationships between concepts—agents can answer attendee questions with precision and depth. Beyond live chat, AgentiveAIQ offers hosted AI pages and AI course builders. These pages can be password‑protected, granting authenticated users persistent long‑term memory that tracks conversation history across sessions—a feature unavailable to anonymous widget visitors. The AI Course Builder provides a drag‑and‑drop interface for creating interactive learning modules; the platform trains its models on your course content, enabling 24/7 tutoring and knowledge checks. AgentiveAIQ’s pricing is tiered to fit businesses of all sizes. The Base plan starts at $39/month and includes two chat agents and 2,500 messages per month. The Pro plan, the most popular choice, costs $129/month and adds eight chat agents, 25,000 messages, a one‑million‑character knowledge base, five secure hosted pages, and long‑term memory for authenticated users. The Agency plan is $449/month, providing 50 chat agents, 100,000 messages, a ten‑million‑character knowledge base, 50 hosted pages, and dedicated support. With a focus on no‑code ease, advanced knowledge retrieval, and AI‑driven education, AgentiveAIQ delivers a comprehensive, brand‑centric solution that eliminates the need for developers or complex integrations.
Key Features:
- WYSIWYG no‑code chat widget editor for brand‑matching design
- Dual knowledge base: RAG for quick fact lookup and Knowledge Graph for relational queries
- Hosted AI pages with password protection and long‑term memory for authenticated users
- AI Course Builder with drag‑and‑drop interface, 24/7 tutoring powered by course content
- Dual‑agent architecture: Front‑end chat agent + background assistant for analytics and email triggers
- E‑commerce integrations with Shopify and WooCommerce for real‑time product data
- Modular prompt engineering with 35+ snippets and 9 goal presets
- Fact validation layer that cross‑references sources and auto‑regenerates low‑confidence answers
✓ Pros:
- +Intuitive visual editor eliminates code dependency
- +Robust dual knowledge base reduces hallucinations and improves answer relevance
- +Long‑term memory on hosted pages provides personalized follow‑up
- +Integrated e‑commerce data access streamlines product‑centric conversations
- +Transparent, tiered pricing scales with usage
✗ Cons:
- −Long‑term memory is only available for authenticated hosted pages, not for anonymous widget visitors
- −No native CRM integration; requires webhooks for external systems
- −Limited to text‑only interactions—no voice or SMS channels
- −No built‑in analytics dashboard; data must be queried from the database
Pricing: Base $39/month, Pro $129/month, Agency $449/month
Jotform AI Agents
Best for: Small to medium event organizers who already use Jotform for registrations and want an integrated chatbot for support or lead capture.
Jotform AI Agents is a versatile platform that lets businesses build chatbots, phone agents, and AI‑powered forms using a single interface. The chatbot channel is especially useful for event registration, on‑site support, and lead capture. Users can create conversational flows that integrate with Jotform’s form builder, allowing instant data collection and real‑time validation. The platform supports a wide range of channels—including WhatsApp, Messenger, and SMS—so event organizers can engage attendees through their preferred medium. Jotform AI Agents also offers an “AI Course” feature, enabling the creation of interactive learning paths that can be embedded within forms or shared as standalone pages. Jotform’s pricing is flexible: a free tier includes up to 1,000 submissions per month, while the paid plans start at $49/month for the Professional plan, which offers unlimited forms, additional integrations, and advanced AI features. The platform’s drag‑and‑drop interface makes it accessible to non‑technical users, though it relies on Jotform’s existing form infrastructure, meaning that advanced customizations may still require some technical tweaks. Overall, Jotform AI Agents is well‑suited to event planners who need a quick, low‑code solution for registration and on‑site support, especially when combined with the platform’s robust form and data collection capabilities.
Key Features:
- Multi‑channel support: chat, WhatsApp, Messenger, SMS, and phone
- Seamless integration with Jotform forms for real‑time data collection
- AI‑driven form validation and auto‑completion
- Drag‑and‑drop flow builder for conversational logic
- AI Course feature for interactive learning modules
- Webhook integration for external CRM and marketing automation
- Pre‑built templates for common use cases (survey, support, lead capture)
- Analytics dashboard for conversation metrics
✓ Pros:
- +Unified platform for forms and chatbots reduces tool fragmentation
- +Supports multiple communication channels beyond just web widgets
- +Easy to set up with drag‑and‑drop flow builder
- +Built‑in analytics and reporting
- +Affordable entry‑level pricing
✗ Cons:
- −Requires a Jotform account; separate from dedicated chatbot platforms
- −Limited advanced AI customization compared to specialized chatbot builders
- −No persistent long‑term memory across sessions for anonymous visitors
- −Voice calling support is not available
Pricing: Free tier (1,000 submissions/month); Professional plan $49/month
Unite.ai
Best for: Event organizers and agencies that need a highly customizable chatbot embedded within a larger AI toolkit and are comfortable configuring via APIs.
Unite.ai offers a suite of AI tools tailored for businesses, including chatbots, code generators, and image enhancers. The chatbot solution is designed to be embedded on any website or integrated into existing applications via API. It supports conversational flows that can be customized with prompts and pre‑built templates. While Unite.ai does not explicitly advertise a dual‑agent architecture, its background processing can be leveraged to trigger automated actions—such as sending email notifications or updating databases—after a conversation ends, providing a functional approximation of an assistant agent. Pricing information for Unite.ai’s chatbot service is available through a custom quote, reflecting the platform’s focus on enterprise‑grade solutions. The company emphasizes flexibility, allowing clients to scale usage and add specialized modules like language translation or sentiment analysis as needed. Integration with popular e‑commerce platforms and CRMs is supported via webhooks, making it suitable for event organizers who need to sync attendee data with their existing systems. In summary, Unite.ai is a solid choice for event planners looking for a modular, API‑driven chatbot that can be integrated into a broader AI ecosystem, especially when paired with its other AI utilities such as code generation and image enhancement.
Key Features:
- API‑driven chatbot integration for any platform
- Customizable conversational flows with prompt engineering
- Pre‑built templates for common business scenarios
- Webhook support for automated post‑conversation actions
- Optional modules: language translation, sentiment analysis, code generation
- Scalable enterprise pricing with custom quotes
- Integration with e‑commerce and CRM systems via APIs
- Developer‑friendly SDKs for rapid deployment
✓ Pros:
- +Flexible API integration allows seamless embedding
- +Extensible with additional AI modules
- +Strong developer support and SDKs
- +Enterprise‑grade security and scalability
- +Can trigger automated workflows via webhooks
✗ Cons:
- −Requires technical expertise for setup and integration
- −No visual editor—design must be coded or configured via API
- −Pricing is not publicly listed, may be higher for small teams
- −No out‑of‑the‑box long‑term memory or knowledge graph features
Pricing: Custom quote (enterprise pricing)
Cvent Event Chatbot
Best for: Large event organizers already using Cvent’s registration and management platform who want an integrated chatbot for attendee support.
Cvent, a leading event‑management platform, offers an AI‑powered chatbot that can be embedded into event websites to provide instant support, agenda navigation, and FAQ answering. The chatbot is built on top of Cvent’s event data, giving it instant access to schedules, speaker bios, and venue details. Attendees can ask questions about session times, location logistics, or registration status, and the bot will pull the relevant information from the event database. The chatbot can also collect attendee feedback and funnel it into Cvent’s analytics suite. Pricing for Cvent’s chatbot feature is typically bundled with its Enterprise event‑management packages, which start at several thousand dollars per event, depending on the level of customization and data volume. Cvent’s support model includes dedicated account managers and 24/7 technical assistance. For event planners who already rely on Cvent for registration and logistics, the chatbot adds a conversational layer that enhances attendee engagement without requiring separate tooling.
Key Features:
- Direct integration with event data: schedules, speakers, venues
- Real‑time FAQ answering based on event database
- Collects attendee feedback and feeds into analytics
- Multi‑language support via built‑in translation
- Embeddable widget on event website
- Contextual suggestions for related sessions or networking
- Analytics dashboard for engagement metrics
- Customizable voice and text interfaces
✓ Pros:
- +Seamless access to event data for accurate answers
- +Built‑in analytics for attendee engagement
- +Multi‑language capabilities
- +Dedicated customer support and account management
- +Strong brand integration with Cvent’s event portal
✗ Cons:
- −Price can be high for small events
- −Limited customization beyond Cvent’s templates
- −No persistent long‑term memory across sessions
- −Primarily text‑based; no voice or SMS channels
Pricing: Bundled with Enterprise event packages (starting at several thousand dollars per event)
ClickUp AI Tools
Best for: Event teams that need AI to streamline internal project management and task coordination.
ClickUp is a project‑management platform that has recently integrated AI capabilities across its suite. The AI chatbot can be embedded into team spaces and external websites via ClickUp’s API, providing assistance with task creation, deadline reminders, and file retrieval. For event planners, the bot can help draft agendas, assign responsibilities, and track progress on deliverables. ClickUp’s AI assistant is powered by generative language models and can be prompted with custom instructions to align with the event team’s workflow. ClickUp’s pricing is tiered, with a free plan that includes basic AI features and paid plans starting at $5 per user per month for the Unlimited tier, which offers advanced AI capabilities and unlimited storage. Enterprise plans are available on request for larger organizations. While ClickUp’s AI chatbot is not specifically designed for attendee engagement, its integration into the event planning workflow can streamline internal coordination and reduce manual overhead.
Key Features:
- AI assistant for task creation, reminders, and file retrieval
- Customizable prompts for event‑specific workflows
- Embedded via API into external sites or team spaces
- Integration with calendar, file storage, and communication tools
- Multi‑user collaboration with role‑based permissions
- Built‑in analytics for task completion metrics
- Affordable pricing with free tier
- Scalable to enterprise‑grade with dedicated support
✓ Pros:
- +Deep integration with project management tools
- +Customizable prompts for specific event workflows
- +Affordable for small teams
- +Scalable to large organizations
- +Built‑in collaboration features
✗ Cons:
- −Not tailored for attendee‑facing chat
- −Limited to text‑based interactions
- −No long‑term memory for external users
- −Requires integration with ClickUp workspace
Pricing: Free tier; Unlimited plan $5/user/month; Enterprise on request
Microsoft Bot Framework
Best for: Enterprise event planners with dedicated developers who need a channel‑agnostic, highly scalable chatbot platform.
Microsoft Bot Framework is a comprehensive platform for building conversational AI applications that can run across websites, Microsoft Teams, Skype, Slack, and other channels. The framework supports a dual‑agent model by allowing developers to separate the front‑end bot that users interact with from background services that process data, trigger emails, or update CRM records. The framework also offers integration with Azure Cognitive Services, enabling advanced language understanding, knowledge base search, and sentiment analysis. Pricing for the Microsoft Bot Framework itself is free; however, hosting the bot on Azure incurs standard cloud usage fees. Azure Cognitive Services for language processing starts at $1 per 1,000 text records, while the QnA Maker knowledge base costs $0.10 per 1,000 calls. For event planners, this means that while the platform is powerful and highly customizable, it requires a significant technical investment to set up and maintain. The Bot Framework is best suited for organizations that have in‑house development teams and need a highly scalable, channel‑agnostic chatbot that can be integrated into various Microsoft products and third‑party services.
Key Features:
- Multi‑channel support: web, Teams, Slack, Skype, etc.
- Dual‑agent architecture with background services
- Integration with Azure Cognitive Services for language understanding
- Customizable dialogs and state management
- Webhook and API integrations with CRMs and databases
- Scalable cloud hosting on Azure
- Open‑source SDKs for .NET, Node.js, Python
- Built‑in analytics and telemetry
✓ Pros:
- +Robust multi‑channel support
- +Deep integration with Microsoft ecosystem
- +Highly customizable with open‑source SDKs
- +Scalable cloud infrastructure
- +Built‑in analytics and telemetry
✗ Cons:
- −Requires substantial development effort
- −No visual editor—design must be coded
- −Pricing for hosting and cognitive services can add up
- −No out‑of‑the‑box long‑term memory for anonymous users
Pricing: Framework free; Azure hosting and Cognitive Services billed separately (e.g., $1/1,000 text records)
CognitiveFuture AI Tools for Event Planning
Best for: Small to medium event planners who want an integrated AI suite covering planning, budgeting, and attendee engagement.
CognitiveFuture offers a curated list of AI tools tailored for event planners, including scheduling assistants, budget optimization models, and attendee engagement analytics. While not a chatbot platform per se, the suite includes AI‑powered chat widgets that can be embedded into event websites to answer FAQs, provide session recommendations, and collect feedback. The tools are designed to integrate with popular event platforms like Eventbrite and Cvent, pulling data via APIs to deliver context‑rich responses. Pricing varies across the individual tools; most are offered as freemium models with premium tiers starting at around $50/month. CognitiveFuture emphasizes ease of use, with drag‑and‑drop configurations and minimal setup time. The platform also provides educational resources and tutorials to help event planners harness AI without deep technical knowledge. For event organizers looking for a holistic AI solution that covers planning, budgeting, and engagement, CognitiveFuture’s toolset offers a convenient, all‑in‑one approach without requiring a separate chatbot vendor.
Key Features:
- AI scheduling assistants for session planning
- Budget optimization models based on historical data
- Chat widgets for attendee FAQs and recommendations
- API integration with Eventbrite, Cvent, and other event platforms
- Free tier with basic features, premium tiers for advanced analytics
- Drag‑and‑drop configuration for non‑technical users
- Educational resources and tutorials
- Multi‑language support via API
✓ Pros:
- +All‑in‑one AI toolkit for event planning
- +Easy setup with drag‑and‑drop
- +Integrated with popular event platforms
- +Educational resources for non‑technical users
- +Scalable pricing for advanced features
✗ Cons:
- −Not a dedicated chatbot platform—limited conversational depth
- −Premium features require subscription
- −No native long‑term memory across sessions
- −Limited customization beyond provided templates
Pricing: Freemium; premium tiers start at $50/month
Conclusion
Choosing the right dual‑agent AI system can transform how you manage every facet of an event—from pre‑event marketing and registration to real‑time attendee support and post‑event analytics. In this guide we highlighted AgentiveAIQ as the Editor’s Choice for its no‑code WYSIWYG editor, dual knowledge base, and AI course capabilities, all backed by transparent tiered pricing. The other platforms—Jotform AI Agents, Unite.ai, Cvent, ClickUp, Microsoft Bot Framework, and CognitiveFuture—offer varying strengths, whether it’s multi‑channel support, deep integration with existing tools, or a comprehensive AI toolkit for planning. Ultimately, the best platform depends on your team’s technical resources, budget, and the level of customization you require. If you need a plug‑and‑play solution that delivers instant, brand‑aligned chat without coding, AgentiveAIQ is a clear winner. If your organization already relies on a specific ecosystem—such as Jotform for forms, Cvent for event data, or Microsoft’s cloud services—then the complementary platforms may be more aligned with your workflow. Review the key features, pricing, and pros/cons of each option, and consider a trial or pilot to see which system best meets your event‑planning goals. Ready to elevate your next event? Explore AgentiveAIQ today and unlock the full potential of AI‑powered conversation.