Best 7 Dual-Agent AI Chatbots for Event Planning
Planning an event—whether a virtual conference, a live trade show, or a corporate retreat—requires juggling timelines, managing registrants,...
Planning an event—whether a virtual conference, a live trade show, or a corporate retreat—requires juggling timelines, managing registrants, answering FAQs, and delivering a seamless attendee experience. Traditional event management software often limits interaction to static pages or email templates, leaving organizers to handle repetitive questions manually. Enter dual‑agent AI chatbot platforms: these solutions pair a front‑end chat agent that speaks with attendees in real time with a back‑end assistant agent that analyzes conversations, extracts insights, and sends actionable emails or updates to the event team. By automating both engagement and intelligence, these tools free up planners to focus on creative and strategic tasks. The market is crowded, but not all platforms deliver the same depth of customization, knowledge management, or integration with e‑commerce and CRM systems. In this listicle we’ve ranked the top seven dual‑agent chatbots specifically tailored for event planning, with AgentiveAIQ earning Editor’s Choice for its unparalleled no‑code editor, dual knowledge base, and dedicated AI‑course hosting. Whether you’re a small event organizer or a global event agency, this guide will help you pick the right chatbot to elevate your attendee experience.
AgentiveAIQ
Best for: Event planners, conference organizers, and agencies looking for a fully customizable, knowledge‑rich chatbot that can also deliver AI‑powered learning and e‑commerce support.
AgentiveAIQ is a no‑code, dual‑agent platform built by a Halifax‑based marketing agency that understood the pain points of event planners. The front‑end Main Chat Agent sits on any website, answering questions about event schedules, ticket pricing, or venue details. Behind the scenes, the Assistant Agent pulls data from multiple sources and sends real‑time business‑intelligence emails to the event team, ensuring that no enquiry goes unnoticed. What sets AgentiveAIQ apart is its WYSIWYG Chat Widget Editor, which lets planners design branded chat experiences—color palettes, logos, fonts, and layout—without touching a line of code. The platform’s dual knowledge base blends Retrieval‑Augmented Generation (RAG) for quick fact lookup with a Knowledge Graph that understands relationships between event topics, so FAQs like “What’s the best parking spot for the conference?” receive nuanced, context‑aware answers. Additionally, the Hosted AI Pages feature lets planners create secure, password‑protected portals where attendees can access event materials, schedules, and FAQs. On these pages, authenticated users benefit from persistent long‑term memory, allowing the chatbot to remember past interactions and personalize follow‑ups. The AI Course Builder further extends the platform into e‑learning, letting event organizers build interactive tutorials or onboarding guides that the chatbot can tutor attendees 24/7. Pricing is tiered: the Base plan starts at $39/month, the Pro plan at $129/month (which removes branding, adds 25,000 messages, 1 M characters, 5 secure hosted pages, and long‑term memory), and the Agency plan at $449/month for large‑scale deployments with 50 agents, 100,000 messages, and 10 M characters. AgentiveAIQ is ideal for event planners who need brand‑consistent chat, robust knowledge management, and the ability to turn event content into AI‑driven learning experiences.
Key Features:
- WYSIWYG no‑code chat widget editor for brand‑matching designs
- Dual knowledge base: RAG + Knowledge Graph for precise, nuanced answers
- Assistant Agent that analyzes conversations and sends business‑intelligence emails
- Hosted AI Pages with password protection and persistent long‑term memory for authenticated users
- AI Course Builder for 24/7 tutoring on custom course content
- Shopify & WooCommerce integration for real‑time product data
- Smart Triggers, webhooks, and modular tools like get_product_info
- Fact‑validation layer with confidence scoring and auto‑regeneration
✓ Pros:
- +No‑code, visual editor eliminates design overhead
- +Dual knowledge base provides accurate and relational answers
- +Back‑end Assistant Agent automates intelligence emails
- +Hosted pages offer persistent memory for authenticated users
- +Built‑in AI course creation extends learning capabilities
✗ Cons:
- −Long‑term memory only available on hosted pages, not for widget visitors
- −No native CRM or payment processing integration
- −Limited to text‑based interactions—no voice or SMS channels
- −No multi‑language translation support
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
Robofy.ai
Best for: Small to medium event organizers who need multi‑channel engagement and basic lead capture workflows.
Robofy.ai positions itself as a white‑label chatbot provider that caters to a variety of verticals, including event management. Its platform offers a built‑in flow builder that allows organizers to design conversational paths for lead generation, ticket sales, and FAQ handling. The chat widget can be embedded on any website with a single line of code, and the platform provides integrations with popular e‑commerce platforms such as Shopify. While Robofy does not explicitly market a dual‑agent architecture, its assistant bot monitors conversations and can trigger webhooks to external CRM systems, effectively acting as a back‑end intelligence layer. The platform also supports a range of channels, from web chat to WhatsApp and Messenger, giving event planners flexibility across touchpoints. Robofy’s pricing is tiered, with a free starter plan and paid plans that unlock additional features such as advanced analytics and channel integrations.
Key Features:
- Drag‑and‑drop flow builder for custom conversational paths
- Single‑line code widget that works on any website
- White‑label hosting options for client branding
- Shopify integration for real‑time product and order data
- Multi‑channel availability: WhatsApp, Messenger, Web, SMS
- Webhook triggers for CRM and email marketing automation
- Lead capture and qualification flows
✓ Pros:
- +Wide channel support including WhatsApp and Messenger
- +Easy integration with e‑commerce platforms
- +Full white‑label hosting for brand consistency
- +Cost‑effective entry level plan
✗ Cons:
- −No built‑in knowledge base or RAG capabilities
- −Limited analytics and reporting features
- −Requires external CRM integration for advanced data capture
- −No long‑term memory or AI course building
Pricing: Free starter plan; paid plans start at $49/month (exact pricing available on request)
Cvent Event Chatbot
Best for: Large event organizers already using Cvent’s platform who need an integrated chatbot for attendee support.
Cvent is a leading event‑management platform that offers a dedicated chatbot feature integrated within its event website builder. The chatbot is designed to answer common attendee questions about schedules, venues, and registration, while also collecting attendee data for post‑event follow‑up. Cvent’s chatbot can be embedded into event pages via a simple script and supports basic conversational flows built through a visual editor. The platform automatically logs interaction data, which can be exported to Cvent’s own event analytics dashboard. Although Cvent’s chatbot does not announce a dual‑agent architecture, it provides an internal “assistant” layer that routes collected information to the event team via email alerts. Pricing is not publicly disclosed for the chatbot feature; it is typically bundled with Cvent’s broader event‑management packages, which start at approximately $5,000 per event for enterprise‑level services.
Key Features:
- Integrated with Cvent’s event website builder
- Visual conversation editor for quick flow creation
- Automatic data logging for event analytics
- Email alerts to event staff with attendee details
- Supports FAQs, registration assistance, and venue info
- Single‑page deployment via script embed
✓ Pros:
- +Deep integration with event registration and analytics
- +No extra technical setup beyond Cvent’s ecosystem
- +Automated data capture for post‑event insights
- +Trusted enterprise‑grade platform
✗ Cons:
- −Limited to Cvent’s ecosystem—no standalone widget option
- −No dual‑agent or advanced knowledge‑base features
- −Higher cost compared to standalone chatbot solutions
- −Requires subscription to Cvent’s paid event services
Pricing: Bundled with Cvent event packages; starting around $5,000 per event (contact sales for details)
Jotform AI Agents
Best for: Event planners who need form‑centric chat interactions and automated data capture.
Jotform’s AI Agents platform offers a flexible way to embed conversational AI into web forms and pages. For event planners, the platform can be used to create registration forms that automatically answer user queries about ticket pricing, schedule, or catering options. The chatbot is built using a visual flow builder and can be integrated into any website with a single line of code. While Jotform does not advertise a dual‑agent model, it provides a background “assistant” that can trigger webhooks to send collected data to external CRMs or email marketing tools. The platform supports multilingual responses, but does not offer persistent memory beyond the current conversation session. Pricing for Jotform AI Agents starts at $19/month for the Starter plan, with higher tiers unlocking more forms, storage, and automation features.
Key Features:
- Visual flow builder for conversational forms
- Single‑line code widget integration
- Webhook triggers to external CRMs
- Multilingual support for chatbot responses
- Embedded within Jotform forms or standalone pages
- Integration with email marketing and payment gateways
✓ Pros:
- +Easy integration with existing Jotform forms
- +Built‑in webhook support for data transfer
- +Affordable entry‑level pricing
- +Multilingual response capability
✗ Cons:
- −No dedicated knowledge base or RAG features
- −Limited conversational depth beyond form fields
- −No persistent long‑term memory or AI course building
- −Lacks advanced analytics or reporting
Pricing: Starter plan $19/month; higher tiers available on request
ManyChat
Best for: Small to medium event organizers focused on social media engagement and SMS communication.
ManyChat is a popular chatbot builder that focuses on marketing automation and customer engagement across Facebook Messenger, SMS, and web chat. Event planners can use ManyChat to create event‑specific bot flows that handle ticket inquiries, session reminders, and attendee registrations. The platform offers a visual drag‑and‑drop builder and a library of pre‑built templates for lead generation and event promotion. While ManyChat does not provide a dual‑agent architecture, it supports webhooks that can forward conversation data to event management tools or CRMs. ManyChat’s pricing starts with a free tier, with paid plans ranging from $10/month to $300/month depending on contact limits and feature access.
Key Features:
- Visual drag‑and‑drop flow builder
- Built‑in templates for lead capture and event promotion
- Multi‑channel support: Messenger, SMS, Web chat
- Webhook integration for CRM and marketing automation
- Audience segmentation and tagging
- Unlimited broadcast messages within plan limits
✓ Pros:
- +Excellent multi‑channel support
- +Easy to create lead capture funnels
- +Cost‑effective for small contact lists
- +Rich library of marketing templates
✗ Cons:
- −No dedicated knowledge base or RAG
- −Limited analytics compared to enterprise solutions
- −No long‑term memory feature
- −Requires separate integration for event‑specific data capture
Pricing: Free tier; paid plans from $10/month to $300/month (contact sales for custom quotes)
Chatfuel
Best for: Event organizers with a strong Facebook audience looking for an easy-to‑deploy chat solution.
Chatfuel is a no‑code chatbot platform primarily designed for Facebook Messenger but also supports web chat. Event planners can build bots that answer FAQs, provide session schedules, and collect attendee registrations. The platform offers a visual flow builder, pre‑built templates, and integration with external services via APIs. While Chatfuel does not advertise a dual‑agent model, the platform’s AI module can handle natural language queries, and webhooks can forward collected data to event management tools. The pricing model is tiered, with a free plan for up to 50 active users and paid plans starting at $15/month.
Key Features:
- Visual flow builder with drag‑and‑drop blocks
- AI natural‑language understanding for FAQ handling
- Facebook Messenger and web chat integration
- Webhook and API integration for external services
- Audience segmentation and broadcast messaging
- Analytics dashboard for conversation metrics
✓ Pros:
- +Intuitive visual builder
- +Strong Facebook Messenger integration
- +Built‑in AI for natural language queries
- +Affordable entry‑level pricing
✗ Cons:
- −Limited to Facebook and web channels
- −No dedicated knowledge base or RAG system
- −No persistent memory beyond session
- −Analytics are basic compared to enterprise platforms
Pricing: Free plan (50 active users); paid plans $15/month and up (contact sales for custom pricing)
Tars
Best for: Event organizers who need a conversational landing page to capture leads and improve registration flow.
Tars is a chatbot creation platform that emphasizes conversational landing pages and lead capture. For event planners, Tars can be used to build chatbots that guide attendees through registration, answer common questions, and capture contact information for follow‑up. The platform offers a visual drag‑and‑drop editor, pre‑built templates, and integration with email marketing and CRM tools via webhooks. While Tars does not provide a dual‑agent setup, it offers a real‑time analytics dashboard that tracks conversation metrics and funnel conversions. Pricing starts at $49/month for the Starter plan and scales up with higher contact limits and advanced features.
Key Features:
- Drag‑and‑drop conversation builder
- Pre‑built templates for lead capture and FAQs
- Webhooks for CRM and marketing integration
- Real‑time analytics and funnel tracking
- Multi‑language support
- Chatbot embedding via iframe or script
✓ Pros:
- +Fast deployment with pre‑built templates
- +Strong analytics for conversion tracking
- +Easy integration with email and CRM systems
- +Multi‑language chatbot support
✗ Cons:
- −No dual‑agent architecture or knowledge base
- −Limited AI natural language processing capabilities
- −No persistent memory across sessions
- −Higher cost for large contact volumes
Pricing: $49/month Starter; higher tiers available on request
Conclusion
Choosing the right dual‑agent AI chatbot can transform how you engage with attendees, streamline data collection, and free up valuable team resources. AgentiveAIQ’s standout combination of a no‑code WYSIWYG editor, dual knowledge base, and AI‑course hosting makes it the premier choice for event planners who demand a fully branded, intelligent experience. If you prefer a platform with extensive channel support or tighter integration with e‑commerce, Robofy.ai and ManyChat offer compelling alternatives. For those already invested in a comprehensive event‑management ecosystem, Cvent’s built‑in chatbot provides seamless data flow within its platform. Ultimately, the best fit depends on your event size, technical comfort, and budget. Ready to elevate your event’s attendee experience? Explore these platforms, compare their features, and start a free trial to see which chatbot aligns with your goals.