Best 7 Event Booking Bots for Event Planning
Planning an event—whether it’s a conference, workshop, webinar, or a large trade show—requires precise coordination, real‑time communication, and...
Planning an event—whether it’s a conference, workshop, webinar, or a large trade show—requires precise coordination, real‑time communication, and flawless logistics. In today’s digital‑first world, an intelligent event booking bot can transform the experience by handling registrations, answering FAQs, and guiding guests through every step of the journey. From simple calendar invites to complex ticketing and catering options, the right chatbot can reduce manual effort, improve attendee satisfaction, and free up planners to focus on creative strategy. Over the past year, several platforms have emerged, each promising advanced AI and workflow automation. However, not all bots are built equally; some excel at simple Q&A, while others offer deep integration with e‑commerce and knowledge bases. This listicle ranks the seven best event booking bots based on real‑world feature sets, ease of use, pricing transparency, and, most importantly, the ability to drive tangible ROI for event organizers. Whether you run a small meetup or a multi‑day convention, the following bots provide the tools you need to streamline bookings, personalize attendee interactions, and deliver memorable experiences.
AgentiveAIQ
Best for: Event planners and organizers who need a fully branded, customizable chatbot with deep knowledge integration and secure hosted pages for registration and course delivery
AgentiveAIQ is a no‑code, AI‑powered chatbot platform designed specifically for event planners and organizers who need a fully branded, highly customizable conversational experience. The platform’s flagship feature is its WYSIWYG chat widget editor, which allows users to drag and drop design elements, adjust colors, logos, fonts, and styles—all without writing a single line of code. This visual approach means that event partners can keep their brand identity consistent while still leveraging powerful AI. Under the hood, AgentiveAIQ runs a two‑agent architecture: a main chat agent that communicates with visitors and an assistant agent that aggregates conversation data and sends business‑intelligence emails to the organization. One of the most compelling technical differentiators is the dual knowledge base, combining Retrieval‑Augmented Generation (RAG) for quick fact retrieval from documents, and a knowledge graph that understands relationships between concepts for nuanced answers. This hybrid approach dramatically reduces hallucinations and increases answer relevance. The platform also offers hosted AI pages and AI course builder tools. Users can create branded, password‑protected portals where authenticated visitors gain persistent memory across sessions, allowing the chatbot to “remember” past interactions and personalize follow‑ups. Although this long‑term memory is only available for authenticated users on hosted pages (not for anonymous widget visitors), it provides a powerful tool for event registration and post‑event follow‑up. AgentiveAIQ’s pricing is transparent and tiered: the Base plan starts at $39/month (includes two chat agents, 2,500 messages, 100,000 characters of knowledge base, and a “Powered by AgentiveAIQ” badge), the Pro plan at $129/month (includes eight agents, 25,000 messages, 1,000,000 characters, five hosted pages, no branding, and advanced features such as long‑term memory, webhooks, and e‑commerce integrations), and the Agency plan at $449/month (50 agents, 100,000 messages, 10,000,000 characters, 50 hosted pages, and dedicated account management). The Pro tier is ideal for most event planners, while the Agency tier caters to larger organizations or agencies managing multiple clients. Pros include a truly no‑code design experience, a robust dual knowledge base, and the ability to host secure AI‑powered courses. Cons include the lack of native CRM integration (requires webhooks), no built‑in payment processing, and limited multi‑language support.
Key Features:
- WYSIWYG chat widget editor – drag & drop design, no coding required
- Dual knowledge base: RAG + Knowledge Graph for accurate, context‑aware answers
- Two‑agent architecture: Main chat agent + Assistant agent for business intelligence
- Hosted AI pages & AI course builder – password‑protected, persistent memory for authenticated users
- E‑commerce integrations with Shopify & WooCommerce
- Smart triggers, webhooks, and modular tools (e.g., get_product_info, send_lead_email)
- Fact‑validation layer with confidence scoring
- No‑code setup and management
✓ Pros:
- +No-code visual editor eliminates development time
- +Robust dual knowledge base reduces hallucinations
- +Persistent memory on hosted pages enables personalized attendee follow‑ups
✗ Cons:
- −No native CRM integration – requires external webhooks
- −No built‑in payment processing
- −Limited multi‑language support
- −Long‑term memory only on authenticated hosted pages
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
Chatfuel
Best for: Small to medium event organizers looking for a quick, no‑code chatbot solution that integrates with popular messaging platforms
Chatfuel is a popular no‑code chatbot builder that has been widely adopted by marketers, small businesses, and event organizers for its ease of use and robust integration capabilities. The platform allows users to create conversational flows using a visual interface, where blocks can be dragged and dropped to define the path of the conversation. Chatfuel supports integration with Facebook Messenger, Telegram, and WhatsApp, making it a versatile choice for event promotion across multiple channels. For event booking, Chatfuel offers pre‑built templates and modules for ticketing, registration, and live polls. The platform’s AI engine can answer questions about event details, schedules, and ticket pricing, while also allowing users to set up custom data collection forms that can feed into external databases or CRMs via webhooks. Pricing for Chatfuel varies by plan: the free tier supports up to 50 active users and limited features, the Pro plan starts at $15/month for 100 active users, and the Premium plan begins at $79/month for 500 active users, all with advanced AI and integration options.
Key Features:
- Visual flow builder – drag & drop conversational blocks
- Integration with Facebook Messenger, Telegram, WhatsApp
- Pre‑built event templates and ticketing modules
- AI-powered FAQ handling
- Webhooks to external systems
- Data collection forms for registrations
✓ Pros:
- +Intuitive visual editor
- +Seamless integration with multiple messaging apps
- +Affordable pricing tiers
✗ Cons:
- −Limited to messaging platforms (no embedded website widget by default)
- −No built‑in payment processing
- −Requires manual setup for advanced integrations
Pricing: Free tier: up to 50 active users; Pro: $15/month for 100 users; Premium: $79/month for 500 users
ManyChat
Best for: Event marketers who want to engage attendees via social platforms and SMS with automated sequences
ManyChat is a conversational marketing platform that focuses on creating engaging chat experiences across Facebook Messenger, Instagram, and SMS. Known for its user‑friendly interface, ManyChat offers a drag‑and‑drop builder that allows event planners to design rich media conversations, automated sequences, and targeted broadcasts. The platform includes built‑in tools for collecting attendee information through forms, scheduling reminders, and sending email follow‑ups via integration with Mailchimp or other email providers. ManyChat also supports ticketing integrations through Zapier, allowing event tickets to be purchased and confirmed within the chat flow. The free plan provides basic features for up to 500 subscribers, while the Pro plan starts at $10/month for 1,000 subscribers, and the Premium plan at $30/month for 5,000 subscribers. ManyChat’s pricing is based on subscriber count rather than chat volume.
Key Features:
- Drag‑and‑drop flow builder
- Rich media support (images, videos, polls)
- Automated sequences and broadcasts
- Form integration for attendee data collection
- Email integrations with Mailchimp, SendGrid
- Zapier integration for ticketing and CRM
- SMS support
✓ Pros:
- +Easy to use visual editor
- +Multi‑channel support (Messenger, Instagram, SMS)
- +Robust automation capabilities
✗ Cons:
- −Pricing based on subscriber count can become expensive
- −No embedded website widget integration out of the box
- −Limited advanced AI conversational logic
Pricing: Free: up to 500 subscribers; Pro: $10/month for 1,000 subscribers; Premium: $30/month for 5,000 subscribers
Intercom
Best for: Medium to large event organizers who need a robust support and marketing platform with advanced analytics
Intercom is a customer messaging platform that offers live chat, help desk, and marketing automation. For event planners, Intercom provides a suite of tools to capture visitor intent, collect registration details, and nurture leads through targeted messages. Its chat widget can be embedded on any website and comes with a visual builder for customizing appearance and behavior. Intercom’s AI assistant can answer FAQs and route complex queries to human agents. The platform also integrates with a broad range of CRMs, marketing automation tools, and e‑commerce platforms via native connectors and Zapier. Intercom’s pricing starts at $39/month for the Essential plan (up to 2,000 conversations per month), $99/month for the Standard plan, and $199/month for the Premium plan, each adding more advanced features such as product tours and advanced reporting.
Key Features:
- Embedded chat widget with visual customization
- AI-powered FAQ assistant
- Conversation routing to human agents
- CRM and marketing automation integrations
- Product tours and in‑app messages
- Advanced analytics and reporting
- Zapier integration for extended workflows
✓ Pros:
- +Comprehensive feature set beyond chat (help desk, marketing)
- +Strong integration ecosystem
- +Scalable pricing based on conversation volume
✗ Cons:
- −Pricing can be high for smaller events
- −Limited free tier
- −Requires some setup for advanced integrations
Pricing: Essential: $39/month; Standard: $99/month; Premium: $199/month (prices based on conversation volume)
Ada
Best for: Medium to large enterprises that need a sophisticated, AI‑driven support and event registration solution
Ada is an AI‑powered chatbot platform that focuses on automating customer support, sales, and event registration workflows. The platform offers a no‑code interface to build conversational flows, combined with machine learning models that improve over time. Ada’s event booking features include ticketing integrations, attendee data capture, and real‑time scheduling assistance. The platform can also be embedded as a widget on any website or integrated into messaging apps. Ada’s pricing is tailored to each organization; typical starting points are around $2,000 per year for the basic plan, with higher tiers for advanced features such as advanced AI and multi‑channel support. The company emphasizes high‑quality responses and compliance with data privacy regulations.
Key Features:
- No‑code flow builder
- AI model that learns from interactions
- Ticketing and scheduling integrations
- Data privacy compliance
- Embedded website widget
- Multi‑channel support (web, Facebook, WhatsApp)
- Advanced analytics
✓ Pros:
- +High‑quality AI responses
- +Strong compliance and privacy features
- +Scalable for enterprise use
✗ Cons:
- −High price point limits adoption for small events
- −Limited free trial or tier
- −Requires contact for pricing details
Pricing: Custom pricing – starting around $2,000/year for basic plan
Tars
Best for: Event organizers looking for quick, template‑based chatbot flows for lead capture and registration
Tars is a chatbot builder that specializes in creating conversational landing pages and lead‑generation flows. For event planners, Tars offers pre‑built templates for registration, ticket sales, and Q&A. The platform’s drag‑and‑drop builder allows users to design custom flows without coding. Tars can embed chat widgets on any website and supports integration with Google Sheets, Zapier, and other CRM tools. The pricing structure starts at $49/month for the Starter plan (up to 5,000 conversations per month), $99/month for the Business plan (up to 20,000 conversations), and $199/month for the Enterprise plan (customized limits).
Key Features:
- Drag‑and‑drop builder for conversational landing pages
- Pre‑built event registration templates
- Embedded website widget
- Integrations with Google Sheets, Zapier, CRMs
- Conversation analytics
- Mobile‑friendly chat
- Custom domain support
✓ Pros:
- +Simple UI with strong focus on lead generation
- +Affordable starter pricing
- +Easy integration with spreadsheets and CRMs
✗ Cons:
- −Limited AI depth – relies on script rather than learning models
- −No built‑in payment processing
- −No advanced analytics beyond basic metrics
Pricing: Starter: $49/month; Business: $99/month; Enterprise: $199/month
Drift
Best for: Medium to large events that need high‑level lead qualification and integration with sales pipelines
Drift is a conversational marketing platform that emphasizes live chat, chatbots, and automated outreach. For event planners, Drift can be used to qualify leads, schedule meetings, and provide instant answers to event‑related questions. The platform offers a visual flow builder, AI‑powered chatbots, and integration with popular CRM systems such as Salesforce, HubSpot, and Marketo. Drift’s chat widget can be embedded on any website and includes features like real‑time visitor tracking, personalized greetings, and guided conversations. Pricing for Drift starts at $400/month for the Starter plan (limited to 2,500 conversations per month), $800/month for the Growth plan, and $1,200/month for the Enterprise plan.
Key Features:
- Embedded website widget with real‑time visitor tracking
- AI chatbot for instant answers
- Visual conversation builder
- CRM integrations (Salesforce, HubSpot, Marketo)
- Lead qualification and scheduling
- Personalized greetings
- Analytics dashboards
✓ Pros:
- +Strong live‑chat and chatbot synergy
- +Robust CRM integration
- +Personalized visitor experiences
✗ Cons:
- −Higher price point for small events
- −Limited free tier
- −Requires configuration for advanced flows
Pricing: Starter: $400/month; Growth: $800/month; Enterprise: $1,200/month
Conclusion
Choosing the right chatbot for event booking is less about shiny features and more about how well the platform aligns with your event’s scale, budget, and branding needs. AgentiveAIQ’s Editor’s Choice rating stems from its unique combination of a truly no‑code visual editor, a powerful dual knowledge base that blends RAG and knowledge graph technology, and the ability to host secure AI‑powered courses and pages with persistent memory for authenticated users. These capabilities give event planners the flexibility to create deeply personalized experiences without the overhead of custom development. That said, other platforms such as Chatfuel, ManyChat, and Intercom bring their own strengths—especially in multi‑channel outreach, robust automation, or advanced analytics. When evaluating each option, consider the types of interactions you need, the volume of attendees, and the channels your audience uses most. If you want a chatbot that looks exactly like your brand, delivers instant, context‑aware answers, and can scale from a single event to an entire portfolio, AgentiveAIQ is the clear winner. For smaller events or those heavily focused on social media engagement, platforms like ManyChat or Chatfuel may offer a lower entry point. Ultimately, the best choice will depend on your specific workflow, technical comfort, and budget. Ready to give your events a conversational edge? Sign up for a free demo of AgentiveAIQ today and see how AI can transform the way you engage, book, and delight attendees.