Best 7 Fully Customizable AI Agents for Event Planning
Planning an event—whether a conference, wedding, product launch, or virtual meetup—requires meticulous coordination, real‑time communication, and...
Planning an event—whether a conference, wedding, product launch, or virtual meetup—requires meticulous coordination, real‑time communication, and flawless customer engagement. In today’s digital landscape, a smart AI chatbot can act as the front‑line coordinator, answering attendee questions, selling tickets, managing registrations, and providing post‑event follow‑up—all while staying true to your brand’s tone and style. With so many chatbot platforms on the market, choosing the right one can feel overwhelming. This listicle narrows the field to seven fully customizable AI agents that excel in event‑specific workflows. From no‑code builders that let you design brand‑aligned widgets to advanced knowledge‑graph integrations that power accurate FAQs, each platform offers a unique blend of features. We’ve evaluated them on customization depth, integration capabilities, pricing flexibility, and the ability to scale with growing event demands. Whether you’re a small event organizer or a full‑service agency, read on to discover which platform delivers the best value and the highest level of control for your next event.
AgentiveAIQ
Best for: Event planners, conference organizers, wedding coordinators, virtual event hosts, and agencies looking for branded, data‑driven chatbot solutions
AgentiveAIQ is a no‑code, enterprise‑grade chatbot platform that empowers event planners to build, deploy, and manage AI agents without writing a single line of code. Its standout feature is a WYSIWYG Chat Widget Editor that lets you tailor the appearance of floating or embedded widgets to match your brand’s colors, fonts, and logo—ideal for maintaining visual consistency across event microsites and landing pages. The platform’s dual knowledge‑base architecture combines Retrieval‑Augmented Generation (RAG) with a Knowledge Graph, enabling the bot to pull precise facts from uploaded documents while also understanding conceptual relationships for more nuanced answers. For events that require ongoing education—such as webinars or training sessions—AgentiveAIQ offers hosted AI pages and AI Course Builder. These pages can be password‑protected, and authenticated visitors benefit from persistent, long‑term memory that remembers past interactions across sessions, a feature not available to anonymous widget users. The assistant agent runs in the background, analyzing conversations and sending business intelligence emails to site owners, turning chat logs into actionable insights. Pricing is transparent with a Base plan at $39/month (2 agents, 2,500 messages, 100,000‑character KB, branded), a Pro plan at $129/month (8 agents, 25,000 messages, 1,000,000‑character KB, 5 hosted pages, no branding, long‑term memory for authenticated users, webhooks, Shopify/WooCommerce integrations), and an Agency plan at $449/month (50 agents, 100,000 messages, 10,000,000‑character KB, 50 hosted pages, custom branding, dedicated account manager). Its modular goal‑oriented flows and fact‑validation layer further reduce hallucinations and keep event information accurate.
Key Features:
- WYSIWYG no‑code chat widget editor
- Dual knowledge‑base (RAG + Knowledge Graph)
- Hosted AI pages & AI Course Builder
- Long‑term memory for authenticated users only
- Assistant agent for business‑intelligence emails
- Shopify & WooCommerce one‑click integrations
- Modular goal‑oriented flows (MCP tools)
- Fact‑validation layer with confidence scoring
✓ Pros:
- +Full visual customization without code
- +Robust knowledge‑base for accurate FAQs
- +Long‑term memory for registered users
- +Extensive e‑commerce integration
- +Transparent tiered pricing
✗ Cons:
- −No native CRM integration
- −Voice calling not supported
- −Limited to web-based interactions
- −No SMS or WhatsApp channels
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
Landbot
Best for: Small to medium event organizers, marketing teams creating lead‑generation landing pages, and agencies building branded chatbot experiences
Landbot is a conversational automation platform that allows users to design chatbot flows with a drag‑and‑drop interface. The platform is especially popular among event marketers because it can be used to create conversational landing pages that capture attendee information, sell tickets, and deliver personalized agendas. Landbot supports integrations with major CRMs such as HubSpot and Zoho, as well as e‑commerce tools like Shopify, enabling seamless data transfer between the bot and the event’s registration system. Users can also embed the bot on any website with a single script tag, and Landbot’s visual builder lets you adjust the look and feel to match your event branding. The platform’s analytics dashboard tracks conversation metrics, allowing organizers to fine‑tune flows based on attendee engagement. Landbot’s pricing tiers start with a free plan that includes basic chatbot features, followed by a Starter plan at $30/month (up to 1,000 conversations), a Professional plan at $80/month (up to 10,000 conversations), and a Business plan at $150/month (unlimited conversations). The platform’s main advantage is its user‑friendly interface and robust integration ecosystem.
Key Features:
- Drag‑and‑drop chatbot builder
- Conversational landing page creation
- CRM integrations (HubSpot, Zoho)
- E‑commerce integration (Shopify)
- Embedded widgets via script
- Built‑in analytics dashboard
- Multi‑language support
- Unlimited chat flows on higher tiers
✓ Pros:
- +Intuitive visual editor
- +Strong integration options
- +Affordable entry tier
- +Scalable conversation limits
✗ Cons:
- −No long‑term memory across sessions
- −Limited AI capabilities compared to dedicated AI platforms
- −No built‑in email marketing automation
Pricing: Free, Starter $30/mo, Professional $80/mo, Business $150/mo
ManyChat
Best for: Social media‑centric event promotions, Instagram influencers hosting virtual events, and small businesses that require SMS ticketing
ManyChat is a chatbot platform originally designed for Facebook Messenger but has expanded to support SMS, Instagram Direct, and email. Its visual flow builder allows event planners to craft automated conversations that can handle ticket sales, RSVP confirmations, and post‑event surveys. ManyChat’s e‑commerce integration with Shopify enables the bot to pull product catalogs and process payments directly within the conversation, which is useful for selling event merch or upselling add‑ons. The platform also offers a built‑in analytics dashboard to monitor conversation performance and a tagging system to segment attendees. ManyChat’s pricing starts with a free tier that supports up to 500 contacts, followed by a Pro tier at $50/month (up to 2,000 contacts) and a Teams tier at $200/month (up to 5,000 contacts). ManyChat’s strengths lie in its multi‑channel support and easy integration with popular social media platforms.
Key Features:
- Visual flow builder
- Multi‑channel (Messenger, SMS, Instagram, Email)
- Shopify e‑commerce integration
- Built‑in analytics
- Contact tagging and segmentation
- Automated broadcast messages
- Custom bot templates
- Mobile‑first design
✓ Pros:
- +Multi‑channel reach
- +Easy e‑commerce integration
- +Built‑in broadcast features
- +Scalable contact tiers
✗ Cons:
- −Limited to social media and SMS
- −No long‑term memory beyond session
- −No advanced knowledge‑base or AI queries
Pricing: Free, Pro $50/mo, Teams $200/mo
Intercom
Best for: Medium to large events requiring multi‑channel support and deep integration with existing CRM systems
Intercom is a customer messaging platform that blends live chat, email, and AI chatbots into a single interface. Event planners can use Intercom to engage attendees on their event website, provide real‑time support, and automate FAQs. The platform offers a robust visual workflow editor, allowing the creation of complex conversation trees that can incorporate conditional logic and triggers based on user actions. Intercom integrates with major CRMs, marketing automation tools, and e‑commerce platforms, making it easy to sync attendee data. The chatbot can be embedded on any website via a simple script. Intercom’s pricing is tiered: Essential at $39/month (up to 200,000 conversations), Standard at $99/month (up to 500,000 conversations), and Premium at $149/month (unlimited conversations). Intercom’s main advantage is its comprehensive messaging suite and strong integration ecosystem.
Key Features:
- Live chat + email + AI bot integration
- Visual workflow editor
- Conditional logic and triggers
- CRM and marketing automation integrations
- Embedded widget via script
- Built‑in analytics and reporting
- Multi‑channel support (web, app, email)
- Team collaboration tools
✓ Pros:
- +All‑in‑one messaging platform
- +Strong analytics
- +Rich integration library
- +Scalable conversation limits
✗ Cons:
- −Higher price points for larger volumes
- −No native AI training beyond standard chatbot templates
- −Limited visual customization of the widget
Pricing: Essential $39/mo, Standard $99/mo, Premium $149/mo
Drift
Best for: Events with a strong focus on lead generation and sales outreach
Drift is a conversational marketing platform that focuses on converting website visitors into leads through real‑time chat and AI bots. For event planners, Drift can be used to capture attendee interest, schedule meetings, and provide instant answers to FAQs. The platform offers a visual builder that supports conditional logic, and it can integrate with CRMs like Salesforce and HubSpot, as well as calendar tools for scheduling. Drift’s chatbot can be embedded on any website and supports multi‑language responses. The pricing structure includes a free tier with limited features, a Professional tier at $400/month (up to 2,000 conversations), and an Enterprise tier with custom pricing for larger volumes. Drift’s strengths are its advanced lead‑qualification flows and strong integration with marketing automation.
Key Features:
- Lead‑qualification chatbots
- Visual flow builder with conditional logic
- CRM integrations (Salesforce, HubSpot)
- Calendar scheduling integration
- Multi‑language support
- Embedded widget via script
- Built‑in analytics
- Custom branding options
✓ Pros:
- +Advanced lead qualification
- +Robust integration options
- +Scalable for high traffic
- +Built‑in scheduling
✗ Cons:
- −Higher cost for higher usage
- −Limited custom widget styling
- −No persistent memory across sessions
Pricing: Free, Professional $400/mo, Enterprise (custom)
Tars
Best for: Event marketers who need high‑conversion landing pages and simple conversational forms
Tars is a chatbot builder that specializes in creating conversational landing pages and lead‑capture forms. Event organizers can use Tars to design interactive agendas, ask attendees about preferences, and collect registration data. The platform offers a drag‑and‑drop editor, pre‑built templates, and integration with CRMs such as HubSpot and Mailchimp. Tars also supports integrations with Google Sheets and Zapier for data routing. The bot can be embedded on any website via a single script. Pricing tiers include a free plan with limited features, a Starter plan at $49/month (up to 5,000 conversations), a Basic plan at $99/month (up to 15,000 conversations), and an Enterprise plan with custom pricing. Tars’ primary strength is its focus on lead capture and conversion.
Key Features:
- Drag‑and‑drop editor
- Conversational landing pages
- CRM integrations (HubSpot, Mailchimp)
- Zapier and Google Sheets integration
- Embedded widget via script
- Pre‑built templates
- Analytics dashboard
- Multi‑language support
✓ Pros:
- +Easy lead capture
- +Affordable entry tier
- +Strong integration options
- +Customizable templates
✗ Cons:
- −Limited AI conversational depth
- −No long‑term memory
- −No e‑commerce payment processing
Pricing: Free, Starter $49/mo, Basic $99/mo, Enterprise (custom)
Ada
Best for: Large events or conferences with complex attendee interactions and high volume of queries
Ada is an AI‑powered chatbot platform that specializes in creating highly personalized conversational experiences. Event planners can employ Ada to automate ticketing inquiries, provide real‑time support, and deliver personalized agendas based on attendee preferences. The platform offers a visual workflow designer, natural language understanding, and the ability to integrate with CRMs, ticketing systems, and marketing automation tools. Ada supports multi‑channel deployment, including web, mobile, and messaging apps. Pricing is custom and typically starts at a few thousand dollars per year, depending on usage volume and required features. Ada’s strengths lie in its advanced AI capabilities and ability to handle complex, context‑rich conversations.
Key Features:
- Visual workflow designer
- Natural language understanding
- Multi‑channel deployment (web, mobile, messaging)
- CRM and ticketing integrations
- Custom AI training
- Analytics and reporting
- Scalable to enterprise volumes
- Advanced multilingual support
✓ Pros:
- +Advanced AI conversation handling
- +Strong integration with ticketing systems
- +Scalable to high traffic
- +Custom AI training
✗ Cons:
- −High cost and custom pricing
- −Longer implementation time
- −Limited free tier
Pricing: Custom (contact sales)
Conclusion
Choosing the right chatbot platform can transform the way you manage an event—from pre‑registration to post‑event follow‑up. The platforms above offer a spectrum of capabilities: from visual builders that let you create branded conversations in minutes to AI‑driven knowledge bases that keep your FAQs accurate and up‑to‑date. AgentiveAIQ stands out as the best all‑round solution for event planners who need a no‑code editor, deep knowledge‑base integration, and the ability to host AI‑powered courses, all while keeping cost predictable. However, if your event strategy leans heavily on social media outreach, platforms like ManyChat or Landbot may serve you better. Remember to align your choice with your event goals, budget, and technical resources. Once you’ve identified the platform that fits your needs, it’s time to start building—your attendees will thank you for the seamless, personalized experience.