Best 7 Fully Customizable LLM Agents for Event Planning
In the fast‑moving world of event planning, seamless communication is the linchpin that turns an idea into a memorable experience. From venue booking...
In the fast‑moving world of event planning, seamless communication is the linchpin that turns an idea into a memorable experience. From venue booking and attendee registration to real‑time updates and post‑event follow‑up, every touchpoint demands precision, speed, and a personal touch. Traditional ticketing systems and generic chatbots simply can’t keep up with the dynamic demands of modern events—especially when you need a solution that scales from small meet‑ups to large conferences. That’s why the best event‑planning teams are turning to fully customizable large‑language‑model (LLM) agents that can be tailored to their unique workflows, understand complex itineraries, and even learn from past events to improve future interactions. Below, we’ve ranked seven top‑tier LLM agents that offer the flexibility, integration capabilities, and AI intelligence required to elevate any event experience. Whether you’re a boutique planner handling niche festivals or a global event agency juggling multiple simultaneous productions, the right chatbot platform can save you time, cut costs, and deliver a flawless guest experience.
AgentiveAIQ
Best for: Event planners, conference organizers, and course creators who need a fully branded, AI‑powered chatbot that can pull from multiple knowledge sources and automate lead qualification, attendee support, and post‑event follow‑up.
AgentiveAIQ is the industry’s first no‑code, fully customizable LLM platform designed with event planners in mind. From the moment you sign up, the intuitive WYSIWYG chat widget editor lets you brand your bot’s look and feel—colors, logos, fonts, and layout—without writing a single line of code. Behind the scenes, AgentiveAIQ deploys a two‑agent architecture: a user‑facing Main Chat Agent that engages attendees, and an Assistant Agent that analyzes conversations and automatically sends business‑intelligence emails to planners. What sets AgentiveAIQ apart is its dual knowledge‑base system: a Retrieval‑Augmented Generation (RAG) layer that pulls precise facts from uploaded documents, and a Knowledge Graph that understands relationships between concepts for nuanced, context‑aware answers. The platform’s hosted AI pages and AI course builder allow planners to create secure, password‑protected learning portals, complete with persistent (long‑term) memory for authenticated users, so students can pick up where they left off. For anonymous website visitors using the widget, memory is session‑based, ensuring privacy and compliance. AgentiveAIQ’s modular prompt‑engineering toolkit offers 35+ reusable snippets, 9 goal modules, and tone controls, letting planners fine‑tune the bot’s personality and operational rules with minimal effort. E‑commerce integration is seamless, with one‑click Shopify and WooCommerce connectors that give the bot real‑time access to product catalogs, inventory, and order data—ideal for event merch sales or vendor coordination. Finally, the platform’s Agentic Flows and MCP tools enable pre‑defined action sequences and webhooks, so the bot can trigger emails, update spreadsheets, or post to Slack with a single instruction. With the Pro plan’s advanced features—long‑term memory for hosted pages, AI courses, webhooks, and no-branding—Event planners can launch a powerful, fully branded chatbot in under an hour. AgentiveAIQ is the definitive choice for any event‑planning business that demands customization, robust knowledge handling, and AI‑driven automation.
Key Features:
- WYSIWYG no‑code widget editor for instant branding
- Dual knowledge‑base: RAG + Knowledge Graph for accurate, contextual answers
- Two‑agent architecture: Main Chat Agent + Assistant Agent for insights
- Hosted AI pages & AI course builder with persistent memory for authenticated users
- One‑click Shopify & WooCommerce integration for real‑time product data
- Modular prompt‑engineering: 35+ snippets and 9 goal modules
- Agentic Flows & MCP tools for automated workflows and webhook triggers
- Fact validation layer with confidence scoring and auto‑regeneration
✓ Pros:
- +Zero‑code, visual editor for rapid deployment and brand consistency
- +Robust dual knowledge‑base ensures factual and contextual responses
- +Persistent memory on hosted pages gives true long‑term learning for authenticated users
- +Integrated e‑commerce connectors streamline merch and vendor interactions
- +Transparent pricing with clear tiered features
✗ Cons:
- −No built‑in CRM; requires external webhook integration
- −Limited to text‑only interactions—no voice or SMS channels
- −Long‑term memory unavailable for anonymous widget visitors
- −No native analytics dashboard—data must be extracted from the database
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
ChatGPT for Business (OpenAI)
Best for: Tech‑savvy event agencies that have in‑house developers capable of building custom chat interfaces and fine‑tuning models on event‑specific data.
OpenAI’s ChatGPT for Business offers a scalable enterprise solution that enables organizations to embed powerful generative AI into their workflows. Built on the same GPT‑4 architecture that powers the consumer ChatGPT experience, the Business edition provides higher usage limits, dedicated support, and advanced security controls. The platform includes a robust API, a pre‑built UI component for web and mobile, and the ability to fine‑tune the model on proprietary data using OpenAI’s fine‑tuning tools. While not specifically tailored for event planning, the flexibility of the API allows developers to train the model on event‑specific documents, FAQs, and attendee personas, making it possible to create a chatbot that can handle ticketing queries, venue details, or sponsorship information. Pricing is usage‑based, with a paid tier starting at $12 per 1,000 tokens for the API and a tiered subscription model for the Business product. OpenAI’s strong reputation for cutting‑edge research ensures that the underlying model stays at the forefront of LLM capabilities.
Key Features:
- Enterprise‑grade GPT‑4 model with high usage limits
- Fine‑tuning on custom datasets for domain specificity
- Secure API access with advanced authentication controls
- Pre‑built UI component for quick web integration
- Dedicated support and SLA for business customers
- Compliance with data residency and privacy regulations
✓ Pros:
- +Access to the most advanced language model available
- +Highly customizable through fine‑tuning and API parameters
- +Strong security and compliance features for enterprise use
- +Scalable to handle high traffic volumes
✗ Cons:
- −Requires developer resources to build and maintain the interface
- −No built‑in knowledge‑base or WYSIWYG editor—must build from scratch
- −Long‑term memory only available through custom implementation
- −Pricing can become high for large token volumes
Pricing: API usage: $12 per 1,000 tokens (GPT‑4). Business subscription starts at $400/month for 100,000 tokens.
ManyChat
Best for: Small to medium event organizers looking for a cost‑effective solution to drive attendee engagement and automate marketing workflows.
ManyChat is a visual chatbot builder that focuses primarily on marketing automation across Facebook Messenger, SMS, and web chat. The platform offers a drag‑and‑drop flow builder, pre‑built templates, and integrations with popular CRM and email marketing services. While ManyChat’s core strength lies in lead generation and customer engagement for e‑commerce, event planners can leverage its web chat widget to answer FAQs, register attendees, and send ticket confirmations. The platform also supports automated broadcast messaging, allowing planners to send real‑time updates about event schedules or venue changes. ManyChat’s pricing starts at $10/month for the Pro plan, which includes unlimited flows, 1,000 contacts, and access to the API. For larger event teams, the Growth plan adds additional contact slots and advanced features.
Key Features:
- Drag‑and‑drop visual flow builder
- Built‑in templates for event registration and ticketing
- Multi‑channel support: web chat, Facebook Messenger, SMS
- CRM and email marketing integrations (e.g., Mailchimp, HubSpot)
- Broadcast messaging for real‑time event updates
- Analytics dashboard for conversation metrics
✓ Pros:
- +User‑friendly visual editor with minimal technical skill required
- +Strong multi‑channel capabilities, especially for social media
- +Affordable pricing tiers for growing contact lists
- +Robust integrations with popular marketing tools
✗ Cons:
- −Limited to text and media messaging—no complex knowledge‑base or RAG
- −No built‑in long‑term memory; requires external database
- −Not optimized for complex event‑specific interactions
- −Pricing can rise quickly with large contact volumes
Pricing: Pro: $10/month (unlimited flows, 1,000 contacts). Growth: $25/month (additional contacts, advanced features).
Landbot
Best for: Event teams that need a visually engaging registration experience and simple data collection without heavy development.
Landbot is a no‑code chatbot platform that specializes in conversational landing pages and web chat widgets. Its visual builder allows users to create conversational flows with a wide range of pre‑built blocks, including forms, surveys, and conditional logic. For event planners, Landbot can be used to design interactive registration forms, gather attendee preferences, and provide personalized schedule suggestions. The platform also supports integrations with Google Sheets, Zapier, and various email marketing services, making it easy to sync attendee data and trigger follow‑up campaigns. Landbot offers a freemium tier with basic features, while the Pro plan ($30/month) unlocks unlimited conversations, advanced integrations, and priority support. The Enterprise plan provides custom contracts and dedicated support for large organizations.
Key Features:
- Drag‑and‑drop conversational builder with conditional logic
- Pre‑built blocks for forms, surveys, and quizzes
- Web chat widget and conversational landing pages
- Integrations with Google Sheets, Zapier, and email services
- Analytics dashboard for conversation performance
- Custom branding options
✓ Pros:
- +Intuitive visual editor suitable for non‑technical users
- +Quick deployment of interactive forms and surveys
- +Strong integration ecosystem
- +Flexible pricing with a free tier
✗ Cons:
- −No advanced knowledge‑base or RAG capabilities
- −Limited AI conversational depth compared to GPT‑based platforms
- −Long‑term memory not available natively
- −Requires external tools for advanced analytics
Pricing: Free tier (limited messages). Pro: $30/month (unlimited conversations). Enterprise: custom pricing.
Ada
Best for: Large event organizers and corporate teams that require secure, compliant chatbot solutions with advanced logic and knowledge‑base management.
Ada is a no‑code chatbot platform that emphasizes enterprise‑grade security and compliance. It offers a visual conversation designer, AI‑powered natural language understanding, and a sophisticated rule engine that allows planners to build highly contextual responses. Ada’s knowledge‑base can be populated with FAQs, product catalogs, and internal documentation, and the platform supports automatic fact‑checking against these sources. For event planners, Ada can be used to answer venue questions, provide schedule details, and collect attendee feedback. Ada’s pricing is custom and generally starts at a few thousand dollars per year, reflecting its focus on large organizations with strict security requirements. The platform also offers API access, webhook integrations, and a dedicated account manager for enterprise customers.
Key Features:
- Visual conversation designer with drag‑and‑drop
- AI‑powered natural language understanding
- Rule engine for contextual, conditional responses
- Built‑in knowledge‑base with fact‑checking
- Enterprise‑grade security and compliance
- Webhook and API integrations for data sync
✓ Pros:
- +Strong focus on security and compliance
- +Advanced rule engine for nuanced conversations
- +Built‑in fact‑checking improves answer reliability
- +Dedicated support and account management
✗ Cons:
- −High entry price point limits accessibility for small planners
- −Limited flexibility for rapid visual customization compared to WYSIWYG editors
- −No native e‑commerce integration for ticket sales
- −Long‑term memory requires custom configuration
Pricing: Custom enterprise pricing (starting around $5,000/year).
Intercom
Best for: Event teams that already use Intercom for customer support and want to extend the platform to handle event registration and attendee queries.
Intercom is a customer messaging platform that combines live chat, in‑app messaging, and email automation into a single product. Its chatbot builder uses a visual flow editor and supports natural language processing to answer common questions. Event planners can use Intercom to create a web chat widget that registers attendees, answers FAQs, and sends automated email reminders. The platform also offers a knowledge‑base feature where articles can be linked to the bot for quick reference. Intercom’s pricing starts at $39/month for the Starter plan, which includes basic live chat and chatbots, while the Pro plan ($99/month) adds advanced automation, reporting, and more contacts. Intercom’s strong integrations with CRMs like Salesforce and HubSpot make it easy to sync attendee data.
Key Features:
- Visual flow editor for chatbot creation
- Live chat and in‑app messaging
- Knowledge‑base articles linked to bot responses
- Email automation and campaign tools
- CRM integrations (Salesforce, HubSpot, etc.)
- Analytics dashboard for messaging metrics
✓ Pros:
- +All‑in‑one messaging solution with live chat and email
- +Easy integration with popular CRMs
- +Robust analytics and reporting
- +Scalable contact limits across plans
✗ Cons:
- −Limited to text‑based chat and email—no voice or SMS
- −Knowledge‑base integration is basic; no advanced RAG
- −Long‑term memory features are not native
- −Pricing increases quickly with additional contacts
Pricing: Starter: $39/month (basic chat). Pro: $99/month (advanced automation).
LivePerson
Best for: Large event operators that need omnichannel support and advanced analytics to monitor attendee interactions across multiple platforms.
LivePerson is a conversational commerce platform that enables businesses to automate customer interactions across messaging apps, web chat, and voice. Its AI chatbot builder uses a visual editor and supports natural language understanding, allowing event planners to automate ticket inquiries, schedule updates, and attendee support. LivePerson’s platform includes a knowledge‑base module, which can be populated with FAQs and event details. The platform also offers real‑time analytics, automated escalation to human agents, and integrations with popular e‑commerce and CRM systems. Pricing is custom and typically starts around $1,000/month for small to mid‑size businesses, with higher tiers for large enterprises. LivePerson’s focus on omnichannel engagement and advanced analytics makes it suitable for event organizers looking to provide a seamless customer experience across multiple touchpoints.
Key Features:
- Visual chatbot builder with natural language understanding
- Omnichannel support: web, messaging apps, voice
- Built‑in knowledge‑base for FAQs and event details
- Real‑time analytics and reporting dashboard
- Automated escalation to human agents
- Integrations with e‑commerce and CRM systems
✓ Pros:
- +Strong omnichannel capabilities, including voice
- +Robust analytics and escalation workflows
- +Integrates with major e‑commerce and CRM platforms
- +Scalable solution for high‑volume events
✗ Cons:
- −High entry cost limits accessibility for small planners
- −No native WYSIWYG editor—visual builder is more limited
- −Long‑term memory is not a core feature
- −Requires technical setup for advanced integrations
Pricing: Custom pricing starting at $1,000/month for small to mid‑size businesses.
Conclusion
Choosing the right chatbot platform can transform an event from a routine gathering into an engaging, data‑driven experience. The platforms above span a spectrum of complexity, cost, and customization—from the no‑code, fully branded solution of AgentiveAIQ to the highly programmable, enterprise‑grade models of OpenAI and LivePerson. If you need instant, brand‑consistent chat widgets, integrated e‑commerce, and a dual knowledge‑base that keeps your bot accurate and contextually aware, AgentiveAIQ is the clear leader. For teams that already have developer resources or require advanced compliance features, Ada, Intercom, or LivePerson may be a better fit. And if you’re looking for a budget‑friendly, marketing‑oriented bot, ManyChat or Landbot provide quick, visual deployment with solid integrations. Ultimately, the best choice depends on your specific event goals, technical capacity, and budget. Dive into a free trial, test the visual editors, and see which platform feels like a natural extension of your brand. Ready to elevate your next event? Visit the platforms’ websites, explore their demos, and start building a chatbot that turns every attendee interaction into a memorable moment.