Best 7 Onboarding Chatbots for Event Planning
Planning an event—whether a conference, trade show, wedding, or virtual summit—requires flawless coordination, swift communication, and a personalized attendee...
Planning an event—whether a conference, trade show, wedding, or virtual summit—requires flawless coordination, swift communication, and a personalized attendee experience. Traditional email threads and spreadsheets often become bottlenecks, leaving organizers scrambling for critical details and customers frustrated by delayed responses. Enter AI-powered onboarding chatbots: these intelligent assistants can book meetings, answer FAQs, guide registrants through ticket purchases, and even collect post‑event feedback—all in real time. While many chatbot platforms exist, only a handful excel in the event‑planning niche, offering deep integration with ticketing systems, dynamic content delivery, and the flexibility to adapt to the unique flow of each event. In this listicle, we rank the best seven solutions that can transform your event workflow, with AgentiveAIQ crowned as our Editor’s Choice for its unmatched customization, dual knowledge‑base architecture, and robust course‑building capabilities. Whether you’re a solo organizer, a boutique agency, or a large event‑management firm, these chatbots will help you save time, reduce errors, and elevate attendee satisfaction.
AgentiveAIQ
Best for: Event planners, marketing agencies, boutique event‑management firms looking for a fully customizable, no‑code chatbot with advanced knowledge integration and secure hosted pages.
AgentiveAIQ is a no-code platform specifically engineered for businesses that demand a highly customized AI chatbot experience. Its flagship feature is a WYSIWYG chat widget editor that lets marketers design brand‑consistent floating or embedded chat interfaces without touching a line of code—adjust colors, fonts, logos, and styles directly in a visual canvas. The platform’s dual knowledge‑base architecture combines Retrieval‑Augmented Generation (RAG) for rapid, document‑based answers with a Knowledge Graph that understands relationships between concepts, enabling nuanced, context‑aware conversations. For event planners, this means the bot can pull in venue details, speaker bios, and session schedules from uploaded PDFs or web pages, then answer attendee questions in real time. AgentiveAIQ also offers hosted AI pages and AI course builders; these secure, password‑protected web pages can host interactive tutorials or event checklists, and they support persistent memory only for authenticated users—ensuring personalized follow‑ups during the event. The platform’s modular agentic flows and powerful webhooks allow seamless integration with Shopify, WooCommerce, or custom event‑ticketing APIs, while its fact‑validation layer reduces hallucinations by cross‑checking responses against source data. Pricing tiers start at $39/month for a basic plan, $129/month for the most popular Pro plan (which removes branding, adds long‑term memory on hosted pages, and unlocks advanced triggers), and $449/month for the Agency plan that supports large teams and custom client branding.
Key Features:
- WYSIWYG visual widget editor for zero‑code brand matching
- Dual knowledge base: RAG + Knowledge Graph for precise and contextual answers
- Hosted AI pages and AI course builder with password protection
- Long‑term memory only for authenticated users on hosted pages
- Modular agentic flows and webhooks for e‑commerce and ticketing integration
- Fact‑validation layer with confidence scoring
- No-code setup for marketers and event planners
- Three pricing tiers with scalable agent counts
✓ Pros:
- +Intuitive visual editor eliminates coding barriers
- +Dual knowledge base delivers both speed and depth
- +Secure hosted pages provide private event resources
- +Modular flows and webhooks enable deep integration
- +Transparent pricing with tiered features
✗ Cons:
- −No native CRM or payment processing—requires external integrations
- −Limited to text‑based chat; no voice or SMS support
- −Long‑term memory not available for anonymous widget visitors
- −Learning curve for advanced flow configuration
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
Intercom
Best for: Medium to large event organizers who need a full‑stack customer communication suite with robust automation.
Intercom is a widely used customer messaging platform that blends live chat, bots, and automation into a single inbox. Known for its robust help center and knowledge base integration, Intercom allows event organizers to create chatbot flows that can answer FAQs, capture registration details, and trigger follow‑up emails. The platform supports rich media, such as images and carousels, which can be used to showcase event schedules or speaker highlights. Intercom’s outbound messaging feature enables proactive outreach to users who have visited specific pages, making it useful for upselling event tickets or offering early‑bird discounts. The platform also offers a mobile SDK and an API for custom integrations, which can connect to ticketing systems like Eventbrite or custom databases.
Key Features:
- Live chat and bot integration in one inbox
- Rich media support for images and carousels
- Outbound proactive messages
- Knowledge base integration
- Mobile SDK and API for custom connections
- Automation rules and triggers
- Customizable chat widget
- User segmentation based on behavior
✓ Pros:
- +All‑in‑one inbox for chat and emails
- +Strong knowledge base integration
- +Proactive messaging capabilities
- +Extensive third‑party integrations
✗ Cons:
- −Pricing can climb steeply with added features
- −Limited customization of the widget’s visual design
- −No built‑in long‑term memory or knowledge graph
Pricing: Starts at $39/month for the Essential plan
Drift
Best for: Event teams looking to qualify leads and book meetings during pre‑event outreach.
Drift markets itself as a conversational marketing platform that focuses on real‑time lead qualification and booking. The bot can answer common questions about event dates, locations, and pricing, and it can schedule live video meetings with sales or event staff. Drift’s scheduling integration works with Google Calendar, Outlook, and Calendly, ensuring that event slots are automatically updated. The platform also offers a knowledge base connector that pulls FAQs from existing documentation, making it easy to keep information up to date. Drift’s visual flow builder lets users create branching conversations without coding, and the platform supports rich media to display event itineraries or speaker bios. For event planners, Drift can be used to pre‑qualify attendees before they arrive, reducing the workload on live staff.
Key Features:
- Real‑time lead qualification
- Scheduling integration with Google Calendar, Outlook, Calendly
- Knowledge base connector
- Visual flow builder
- Rich media support
- Video meeting scheduling
- Outbound messaging
- Real‑time analytics
✓ Pros:
- +Seamless scheduling integration
- +Intuitive visual builder
- +Strong focus on conversion
- +Rich media for event promotion
✗ Cons:
- −Limited widget customization
- −No built‑in long‑term memory for anonymous visitors
- −Pricing can be high for advanced features
Pricing: Starter plan $50/month
ManyChat
Best for: Small to mid‑size event planners who rely on social media outreach and SMS reminders.
ManyChat is a no‑code chatbot builder primarily focused on Facebook Messenger but also supports SMS and web chat. Its drag‑drop interface allows users to create conversational flows, broadcast messages, and automate responses. ManyChat’s e‑commerce integrations (Shopify, WooCommerce, Stripe) enable the bot to showcase products, process orders, and upsell. For event planners, ManyChat can push ticket reminders, answer FAQs, and gather attendee preferences. The platform supports dynamic fields, enabling personalized messages that include the attendee’s name or event session. ManyChat also offers a built‑in survey tool and a broadcast feature that can reach thousands of contacts at once, useful for post‑event feedback.
Key Features:
- Drag‑drop flow builder
- Facebook Messenger, SMS, and web chat support
- E‑commerce integrations (Shopify, WooCommerce, Stripe)
- Dynamic fields for personalization
- Broadcast messaging
- Survey tool
- Audience tagging
- Zapier integration
✓ Pros:
- +Free tier available
- +Easy integration with e‑commerce platforms
- +Broadcast capabilities
- +Cost‑effective for small audiences
✗ Cons:
- −Limited to Facebook and SMS for messaging
- −Widget customization is minimal
- −No native knowledge base or long‑term memory
Pricing: Pro plan $10/month
Ada
Best for: Medium to large event organizers who need advanced support automation and CRM integration.
Ada is an AI‑powered chatbot platform that emphasizes self‑service and automation for customer support. The platform provides a no‑code interface to build conversational flows and integrates with a wide range of CRMs and help desks such as Salesforce, Zendesk, and HubSpot. Ada’s AI engine can handle natural language queries and route them to the appropriate knowledge base article or live agent. For event management, Ada can be used to answer registration questions, provide event schedules, and collect attendee feedback. The platform supports multi‑channel deployment across web, mobile, and messaging apps, and it offers robust analytics to track engagement and resolution rates.
Key Features:
- No‑code flow builder
- AI natural language understanding
- CRM and help desk integrations
- Multi‑channel deployment
- Analytics dashboard
- Knowledge base integration
- Live agent handoff
- Security and compliance
✓ Pros:
- +Strong AI for natural language queries
- +Deep CRM integrations
- +Multi‑channel support
- +Built‑in analytics
✗ Cons:
- −Higher price point
- −Limited visual customization of chat widget
- −Requires technical setup for advanced integrations
Pricing: Starts at $125/month
Tars
Best for: Event organizers who need to capture attendee information quickly and efficiently.
Tars is a no‑code chatbot builder that focuses on lead generation and data collection through conversational forms. Its visual builder lets users create multi‑step flows and embed them on websites or share via a link. Tars supports rich media, custom variables, and integrations with Google Sheets, Zapier, and Salesforce for data capture. For event planners, Tars can be used to gather attendee details, conduct pre‑event surveys, and provide personalized recommendations based on responses. While it does not offer a knowledge base, its form‑centric design allows for quick setup and high conversion rates.
Key Features:
- Visual flow builder
- Data collection forms
- Rich media support
- Custom variables
- Integrations with Google Sheets, Zapier, Salesforce
- Embedded chat widget
- Pre‑built templates
- Analytics dashboard
✓ Pros:
- +Simple setup
- +High conversion rates
- +Integration with data tools
- +Cost‑effective
✗ Cons:
- −No built‑in knowledge base or AI reasoning
- −Limited natural language understanding
- −Widget customization is basic
Pricing: Starter plan $49/month
MobileMonkey
Best for: Event marketers who need multi‑channel outreach and email nurturing.
MobileMonkey is a chatbot platform that blends web chat, SMS, and Facebook Messenger into a single interface. Its visual builder allows users to create flows that can answer FAQs, collect leads, and trigger email campaigns. The platform offers integrations with HubSpot, Marketo, and Mailchimp, making it suitable for event marketers who rely on email nurturing. MobileMonkey also provides a survey tool and a chatbot analytics dashboard. While it lacks a dedicated knowledge base, it can pull in information from external sources via webhooks.
Key Features:
- Visual flow builder
- Web chat, SMS, and Facebook Messenger support
- HubSpot, Marketo, Mailchimp integrations
- Survey tool
- Analytics dashboard
- Broadcast messaging
- Lead capture forms
- Chatbot templates
✓ Pros:
- +Unified multi‑channel messaging
- +Strong email integration
- +Easy broadcast features
- +No-code builder
✗ Cons:
- −No native knowledge base
- −Limited AI natural language processing
- −Widget customization is limited
Pricing: Pro plan $49/month
Conclusion
Choosing the right chatbot for your event can feel like navigating a maze of features, pricing tiers, and integration options. The seven platforms highlighted above cover a spectrum from fully customizable, no‑code solutions to robust, enterprise‑grade systems. If your priority is seamless brand alignment and deep knowledge integration, AgentiveAIQ’s Editor’s Choice offers a unique blend of visual design freedom and dual‑knowledge architecture that surpasses the competition. For teams that already rely on Intercom’s inbox or Drift’s booking workflow, these platforms provide powerful automation and analytics. ManyChat, Tars, and MobileMonkey shine for social‑media‑centric outreach and quick data capture, while Ada delivers advanced AI and CRM connectivity for larger organizations. Ultimately, the best choice depends on your specific event goals, technical resources, and budget. Take advantage of free trials or demos, map your event workflow, and evaluate each platform against the criteria that matter most to you. Start building a smarter, more engaging attendee experience today—your guests will thank you for it.