Best 7 Platforms for an Appointment Booking Chat for Barbershops

Calendly has become the industry standard for online scheduling, offering a clean, user‑friendly interface that integrates seamlessly with Google Calendar, Outlook, and Zoom. The platform allows barbershops to set up appointment types—such as a quick trim, a full grooming session, or a stylist consultation—each with customizable availability windows and buffer times. Clients can then book directly through a link or embedded widget, eliminating the need for phone calls or emails. Calendly’s automation features include email reminders, confirmation emails, and follow‑up surveys, ensuring clients never miss an appointment and providing valuable feedback for continuous improvement. The free tier provides basic scheduling, while the Pro plan ($12/month per user) unlocks advanced features like multiple event types, custom branding, and integration with payment processors such as Stripe. For larger barbershops, the Premium plan ($25/month per user) offers advanced reporting, team scheduling, and additional branding options. Calendly’s strengths lie in its simplicity, robust integrations, and reliability, making it ideal for shops that prefer a straightforward booking solution without the need for extensive customization.

Square Appointments is part of the Square ecosystem, providing a unified platform that handles both appointments and payments in one place. The solution is especially appealing to barbershops that already use Square for POS because it syncs client data, sales, and inventory automatically. Clients can book via a website widget, email link, or through the Square Marketplace, and the system sends automated email and SMS reminders. Square Appointments offers a free plan that includes unlimited appointments and clients, but charges $50/month per employee for the paid version, which unlocks features such as Zoom integration, advanced scheduling options, and the ability to accept online payments. The platform’s strength is its seamless integration with Square’s payment processing, allowing clients to pay for services at the time of booking. This reduces no-shows and streamlines revenue tracking for shop owners.

Booksy is a mobile‑first booking platform that caters primarily to small service‑based businesses like salons, barbershops, and spas. The platform provides a branded booking page, an embedded widget, and a dedicated mobile app for both clients and staff, making it easier to manage appointments on the go. Booksy handles online payments, offers automated reminders, and provides a customer relationship management (CRM) feature to track client preferences and history. Pricing starts at a free tier for basic booking, while the Premium plan ($9.99/month) unlocks advanced features such as custom branding, multiple staff schedules, and integration with Square and Shopify for inventory management. Booksy’s mobile‑centric design and CRM capabilities are particularly valuable for barbershops that rely on repeat clients and want to build a loyal customer base.

Setmore offers a straightforward scheduling solution that can be embedded on any website or shared via a booking link. The platform includes a free plan that supports up to 4 staff members and unlimited appointments, making it a cost‑effective choice for small barbershops. Paid plans—Starter ($9.99/month) and Premium ($14.99/month)—add features such as custom branding, branding removal, automated email reminders, and integration with Zoom and Microsoft Teams for virtual consultations. Setmore also provides a customer portal where clients can view and manage their bookings, and an admin dashboard for staff scheduling. The platform’s simplicity and affordability make it an attractive option for barbershops that need a reliable booking system without a large upfront investment.

Acuity Scheduling is a robust online appointment platform that offers extensive customization and integration options. Barbershops can set up multiple service types, assign staff, and define time slots, ensuring that each stylist’s availability is accurately reflected. Acuity automatically sends email reminders, confirmation emails, and follow‑up surveys, and integrates with payment processors like Stripe and PayPal to allow clients to pay at booking. The platform offers three pricing tiers: a free plan for individuals, a Standard plan ($15/month), and a Premium plan ($50/month), each adding more staff seats, advanced reporting, and integration options. Acuity’s strength lies in its flexibility and powerful automation, making it suitable for barbershops that need a scalable solution as they grow.

Appointo.me is a comprehensive appointment‑booking platform designed for a wide range of industries, including barbershops. The platform offers a web‑based booking interface, email notifications, and a mobile-friendly design to accommodate clients on any device. Appointo’s key selling points include built‑in payment processing via Stripe, automated reminders, and a robust calendar integration that syncs with Google Calendar, Outlook, and Apple Calendar. The pricing structure is straightforward: a free plan with limited features, a Professional plan at $99/month for advanced features, and an Enterprise plan that can be customized for larger businesses. Appointo’s flexibility in handling different appointment types and its integrated payment options make it a solid choice for barbershops that want a single platform to manage bookings, payments, and client communication.