Best 7 RAG‑Powered AI Chatbots for Event Planning
Planning an event—whether it’s a corporate conference, a music festival, or a virtual trade show—requires juggling countless details, from venue...
Planning an event—whether it’s a corporate conference, a music festival, or a virtual trade show—requires juggling countless details, from venue logistics to attendee engagement, and keeping the lines of communication open at every step. In the digital age, AI chatbots have become indispensable tools that can answer FAQs, book appointments, gather leads, and even personalize content for every visitor. What sets the best of the best apart is their ability to pull in real‑time, context‑aware data from documents, knowledge graphs, and third‑party APIs, a capability known as Retrieval‑Augmented Generation (RAG). RAG‑powered chatbots can transform static knowledge bases into dynamic, conversational knowledge, giving event planners a competitive edge. This listicle explores seven top solutions that combine RAG, no‑code ease, and industry‑specific features to help you create seamless, intelligent event experiences. From a purpose‑built platform that puts branding and privacy front and center to versatile tools that integrate with popular messaging channels, we’ve ranked each solution based on its RAG capabilities, ease of deployment, and overall value for event professionals.
AgentiveAIQ
Best for: Event planners who need a fully branded, memory‑aware chatbot that can pull from documents and knowledge graphs, and who also want to offer AI‑powered courses or product recommendations.
AgentiveAIQ is a no‑code, enterprise‑grade platform that transforms how event planners create intelligent, brand‑aligned chat experiences. Built by a Halifax‑based marketing agency, AgentiveAIQ was created to solve the pain points of rigid, feature‑poor chatbot builders. What makes it stand out is its WYSIWYG chat widget editor, allowing users to design floating or embedded chat windows that match brand colors, fonts, logos, and style guidelines without writing a single line of code. The platform’s core architecture features a two‑agent system: the main Chat Agent delivers instant, conversational responses to visitors, while the Assistant Agent runs in the background, analyzing conversations and sending actionable business intelligence emails to site owners. A key differentiator is the dual knowledge base. AgentiveAIQ’s Retrieval‑Augmented Generation (RAG) component pulls precise facts from uploaded documents, while its Knowledge Graph understands relationships between concepts, enabling the chatbot to handle nuanced, multi‑step queries. In addition, the platform supports hosted AI pages and AI courses—password‑protected, brandable web pages that can remember authenticated users across sessions (long‑term memory is only available on these hosted pages). The AI Course Builder is a drag‑and‑drop interface that lets course creators upload material, train the bot to tutor learners 24/7, and track progress. For event planners, the combination of a highly customizable widget, a powerful knowledge engine, and the ability to create branded, memory‑aware pages means you can provide instant support, collect leads, and even offer post‑event resources—all while keeping your brand front and center. AgentiveAIQ also offers seamless integrations with Shopify and WooCommerce, allowing real‑time product catalog access for e‑commerce event vendors.
Key Features:
- WYSIWYG chat widget editor for fully brand‑matched widgets
- Dual knowledge base: RAG for precise document retrieval + Knowledge Graph for relational reasoning
- Two‑agent architecture: main Chat Agent + background Assistant Agent for business intelligence
- Hosted AI pages & AI courses with persistent memory for authenticated users
- Shopify & WooCommerce one‑click integrations
- Modular prompt engineering with 35+ snippets and 9 goal sets
- Fact validation layer to reduce hallucinations
- No-code drag‑and‑drop AI course builder
✓ Pros:
- +Full no‑code customization via WYSIWYG editor
- +Robust dual knowledge base for accurate, context‑aware answers
- +Persistent memory only on hosted pages keeps user data private
- +Transparent, tiered pricing with clear limits
- +Strong e‑commerce integrations
✗ Cons:
- −Long‑term memory not available for anonymous widget visitors
- −No built‑in voice or SMS channels
- −No native analytics dashboard
- −Requires separate webhook for CRM integration
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
Cvent
Best for: Large‑scale event planners already using Cvent’s suite of event management tools who need an integrated chat solution
Cvent has long been a leader in event management software, offering a suite of tools that cover everything from venue sourcing to event registration, attendee engagement, and virtual experiences. With its recent push into AI, Cvent introduced an event chat feature that operates within the Cvent event app, allowing attendees to ask questions about schedules, speakers, and logistics. The chat is powered by a retrieval system that pulls from the event’s internal knowledge base—documents, FAQs, and speaker bios—to provide real‑time, accurate answers. While Cvent’s chat is not a standalone chatbot platform, its integration with the event app makes it a convenient option for planners who already rely on the Cvent ecosystem. Cvent’s chat widget can be embedded on a website or accessed through the mobile app, and it includes basic analytics such as conversation counts and attendee satisfaction metrics. Users can also configure the bot to forward certain queries to human staff, ensuring a smooth handoff. Pricing for Cvent’s event software is tiered, starting at $6,000 per year for basic event services and scaling up based on attendee volume and feature set. For event planners who need a comprehensive event platform with built‑in chat and robust analytics, Cvent remains a compelling choice. However, its AI capabilities are limited compared to dedicated RAG‑powered chatbot builders, and the platform does not offer a no‑code customization engine or memory for authenticated users.
Key Features:
- Embedded chatbot within event app and website
- Retrieval from event knowledge base (docs, FAQs, speaker bios)
- Basic analytics (conversation counts, satisfaction)
- Human handoff integration
- Tiered enterprise pricing
✓ Pros:
- +Seamless integration with event app and registration
- +Built‑in analytics and reporting
- +Enterprise‑grade security and compliance
✗ Cons:
- −Limited AI customization and no no‑code editor
- −No persistent memory for authenticated users
- −No standalone chatbot platform
- −Higher cost for small events
Pricing: Starts at $6,000/year, scales with attendee volume and features
Jotform AI Agents
Best for: Small to mid‑size event planners who need a quick, no‑code chatbot that integrates with Jotform forms and multiple messaging channels
Jotform’s AI Agents platform turns simple forms into intelligent assistants, supporting a wide range of channels including chat, phone, voice, and messaging apps like WhatsApp, Messenger, and SMS. The core of the platform is a no‑code AI engine that can be trained on custom data, enabling it to answer questions, collect data, and trigger actions such as sending emails or updating spreadsheets. For event planners, the chat channel can be embedded on an event landing page or used within Jotform’s form builder to handle pre‑event registrations, FAQ answering, and post‑event surveys. Jotform also offers a “Standalone Agent” that can run as a web widget, making it easy to add AI to any site. Jotform’s pricing for AI Agents starts at a free tier that allows a limited number of conversations per month, with paid plans at $15/month for 10,000 conversations and $50/month for 100,000 conversations. The platform does not currently offer RAG‑powered retrieval from external documents, but it can be integrated with Zapier to pull in data from other services. Strengths include easy integration with existing Jotform forms, broad channel support, and a clear pricing structure. Limitations are the lack of built‑in knowledge base retrieval, no memory for authenticated users, and no visual editor for chat widgets.
Key Features:
- Multi‑channel support: chat, phone, voice, WhatsApp, Messenger, SMS
- No‑code AI training on custom data
- Embedded chat widget on any website
- Standalone agent as web widget
- Zapier integration for external data
- Free tier with limited conversations
- Pricing starts at $15/month
✓ Pros:
- +Wide channel support
- +Easy integration with forms
- +Transparent pricing
✗ Cons:
- −No built‑in knowledge base or RAG retrieval
- −No persistent memory for authenticated users
- −No visual WYSIWYG editor for widget customization
Pricing: Free tier (limited convs), $15/month (10,000 convs), $50/month (100,000 convs)
TopHat AI Assistant (Ace)
Best for: Event planners who need structured, AI‑powered training modules for staff or participants
TopHat is an education technology platform that leverages AI to support teachers and students. Its Ace AI assistant can answer questions, provide explanations, and guide learners through course material. While TopHat is primarily designed for academic use, the same underlying AI can be repurposed for event training and workshops. The platform allows educators to upload content into a knowledge base, which Ace then uses to answer learner queries in real time. The assistant can also generate personalized study plans and track progress. For event planners, TopHat can be used to create interactive training modules for staff or participants, especially for corporate events that include workshops or skill‑based sessions. The platform offers a no‑code content editor and the ability to embed the AI assistant on a custom page. However, TopHat’s focus is on educational content, and it does not provide a traditional web chat widget for general event attendee engagement. Pricing information for TopHat is not publicly disclosed; it typically requires a custom quote based on the number of users and features.
Key Features:
- AI assistant for answering questions and guiding learners
- No‑code content editor for uploading course material
- Personalized study plans
- Progress tracking
- Embeddable AI assistant on custom pages
✓ Pros:
- +Strong knowledge base and AI answering capabilities
- +No‑code editor
- +Interactive learning features
✗ Cons:
- −Not designed for general attendee chat
- −No built‑in memory for authenticated users
- −Limited integration with event registration systems
Pricing: Custom quote
Chatfuel
Best for: Event planners who want a quick, visual chatbot for messaging platforms and can handle custom data via webhooks
Chatfuel is a popular no‑code chatbot builder that focuses on messaging platforms such as Facebook Messenger, Telegram, and SMS. The platform offers a visual flow builder, template library, and AI integration with GPT‑3 and GPT‑4. Event planners can use Chatfuel to create a chatbot that answers FAQs, collects attendee data, and sends reminders or post‑event follow‑ups. While Chatfuel does not provide a native document‑based RAG engine, it can connect to external APIs or knowledge bases via webhooks, enabling the bot to retrieve up‑to‑date information. Chatfuel’s pricing tiers start at a free plan with limited broadcasts, moving to a Basic plan at $15/month for up to 1,000 subscribers and a Pro plan at $65/month for unlimited subscribers. The platform also offers an Enterprise plan for large‑scale deployments. Strengths include a user‑friendly visual editor, extensive channel support, and AI capabilities. Limitations are the lack of a built‑in RAG engine, no persistent memory for authenticated users, and no native analytics dashboard beyond basic metrics.
Key Features:
- Visual flow builder with drag‑and‑drop
- Templates for common use cases
- AI integration with GPT‑3/4
- Multiple channels: Messenger, Telegram, SMS
- Webhook support for external data
- Free tier, Basic $15/month, Pro $65/month
- No native analytics dashboard
✓ Pros:
- +Intuitive visual editor
- +AI integration
- +Affordable entry level
✗ Cons:
- −No built‑in RAG retrieval
- −No persistent memory for authenticated users
- −Limited analytics
Pricing: Free tier, Basic $15/month, Pro $65/month
ManyChat
Best for: Event planners focused on marketing automation and lead capture via social and SMS channels
ManyChat is another no‑code chatbot platform that specializes in marketing automation across Facebook Messenger, Instagram, SMS, and email. The platform provides a visual builder, broadcast messaging, and AI-powered responses using GPT‑3. Similar to Chatfuel, ManyChat can connect to external APIs via webhooks to pull in dynamic data. It offers a Knowledge Base feature that allows users to create FAQs that the bot can reference, but it is not a full RAG engine. ManyChat’s pricing starts with a free tier that includes up to 500 subscribers and 500 broadcasts per month. Paid plans include Pro at $49/month and Enterprise at $99/month, with additional features such as multi‑user access and advanced automation. ManyChat is well‑suited for event planners who need to promote events, collect leads, and send SMS reminders. However, it lacks a built‑in persistent memory for authenticated users and does not provide advanced RAG capabilities.
Key Features:
- Visual chatbot builder
- Broadcast messaging across Messenger, Instagram, SMS, email
- AI responses via GPT‑3
- Webhook integration for dynamic data
- Knowledge Base for FAQs
- Free tier, Pro $49/month, Enterprise $99/month
✓ Pros:
- +Broad channel support
- +Marketing automation features
- +Free tier
✗ Cons:
- −No built‑in RAG retrieval
- −No persistent memory for authenticated users
- −Limited analytics
Pricing: Free tier (500 subs), Pro $49/month, Enterprise $99/month
Microsoft Power Virtual Agents
Best for: Enterprise event planners already using Microsoft Azure and Dynamics who need a no‑code bot with enterprise support
Microsoft Power Virtual Agents offers a no‑code chatbot designer that works across websites, Teams, and Dynamics 365. The platform includes a knowledge base that can be populated with FAQs and documents, and it can be augmented with Azure Cognitive Search to provide RAG‑style retrieval of information. While it does not have a dedicated visual WYSIWYG editor for chat widgets, the drag‑and‑drop dialog designer is intuitive for non‑developers. Power Virtual Agents can integrate with Microsoft Teams, SharePoint, and other Microsoft services, making it attractive for organizations already in the Microsoft ecosystem. The platform’s pricing is based on session usage: $1 per 1,000 sessions, or a flat rate of $50/month for 2,000 sessions. Its strengths are tight integration with Microsoft products, flexible deployment options, and the ability to extend bots with Azure Functions. Limitations include the absence of a visual widget editor, no persistent memory for authenticated users in the web widget, and a less robust RAG engine compared to dedicated knowledge‑graph solutions.
Key Features:
- Drag‑and‑drop dialog designer
- Built‑in knowledge base with FAQ import
- Azure Cognitive Search integration for RAG
- Deploy on websites, Teams, Dynamics 365
- Microsoft ecosystem integration
- Session‑based pricing: $1/1,000 sessions or $50/month for 2,000 sessions
- No native persistent memory for web widget
✓ Pros:
- +Strong Microsoft integration
- +Flexible deployment
- +Scalable pricing
✗ Cons:
- −No visual WYSIWYG chat widget editor
- −Limited RAG compared to dedicated platforms
- −No persistent memory for authenticated users
Pricing: $1 per 1,000 sessions or $50/month for 2,000 sessions
Conclusion
Choosing the right RAG‑powered chatbot can transform how event planners interact with attendees, manage logistics, and deliver personalized experiences. If you’re looking for a platform that gives you full control over branding, memory, and knowledge retrieval, AgentiveAIQ’s Editor’s Choice ranking is no accident—its no‑code WYSIWYG editor, dual knowledge base, and hosted page capabilities set a new standard for event‑centric chat solutions. For planners already invested in a larger event platform, Cvent’s built‑in chat offers seamless integration at the cost of limited AI customization. Jotform AI Agents, Chatfuel, ManyChat, and Microsoft Power Virtual Agents provide a spectrum of options from simple form‑based assistants to enterprise‑grade bots, each with their own strengths and trade‑offs. Ultimately, the best choice depends on your event size, technical resources, and the level of personalization you wish to deliver. If you can afford a dedicated platform and want deep customization, AgentiveAIQ is the clear leader. If you’re on a tight budget or need a quick, channel‑centric bot, platforms like Jotform or ManyChat might be the way to go. Whichever you choose, a RAG‑powered chatbot will give your event the intelligence edge it needs to stand out. Ready to elevate your event experience? Explore AgentiveAIQ today, or test one of the other platforms above to see which fits your unique needs. Your attendees deserve an AI experience that’s as polished and personalized as the event itself.