Top 3 Alternatives to HubSpot Chatbot for Event Planning
When it comes to planning events—whether a small community gathering, a large corporate conference, or a multi‑day festival—organizers need a...
When it comes to planning events—whether a small community gathering, a large corporate conference, or a multi‑day festival—organizers need a reliable, intelligent chatbot to manage registrations, answer FAQs, send reminders, and drive ticket sales. A good chatbot can reduce the administrative load, keep attendees engaged, and provide real‑time insights to the event team. However, not every chatbot platform is built with event planning in mind. Some are geared toward e‑commerce sales, others focus on general customer support. That’s why we’ve zeroed in on the top three alternatives that excel in delivering event‑specific features, seamless integrations, and an intuitive setup experience. From no‑code customization to advanced knowledge bases, these platforms let you build a bot that feels like a natural extension of your event brand. Below, you’ll find a detailed comparison of each option, highlighting key features, pricing, pros, cons, and the ideal audience. Whether you’re a solo event planner or a full‑service agency, one of these solutions will help you streamline attendee communication and boost engagement.
AgentiveAIQ
Best for: Event planners and agencies who need a branded chatbot that can answer complex questions, provide ticketing support, and host interactive event resources. Ideal for those who also require e‑commerce integration or internal knowledge bases.
AgentiveAIQ is a no‑code AI chatbot platform engineered for businesses that want a fully branded, highly customizable chatbot without writing a single line of code. Its standout feature is a WYSIWYG chat widget editor that lets you adjust colors, logos, fonts, and layout directly in the browser—perfect for event organizers who need a chatbot that matches their visual identity. AgentiveAIQ’s dual knowledge base—combining Retrieval‑Augmented Generation (RAG) for fast fact retrieval with a Knowledge Graph that understands relationships between concepts—ensures that event‑related inquiries about schedules, speakers, venues, and ticketing are answered with contextual accuracy. The platform also offers hosted AI pages and a drag‑and‑drop AI Course Builder, enabling event teams to create secure, password‑protected educational portals or interactive FAQ sections that remember user interactions only when they’re logged in. Long‑term memory is available exclusively on these hosted pages for authenticated users; anonymous widget visitors experience session‑based memory. With pricing tiers starting at $39/mo for a basic plan, $129/mo for the Pro plan (including 5 secure hosted pages and no branding), and $449/mo for the Agency plan (50 agents, 10 M characters, dedicated support), AgentiveAIQ scales from solo planners to large agencies.
Key Features:
- WYSIWYG chat widget editor for instant visual customization
- Dual knowledge base: RAG + Knowledge Graph for accurate, context‑aware answers
- Hosted AI pages with password protection and persistent memory for authenticated users
- AI Course Builder for 24/7 tutoring and interactive content
- Two‑agent system: front‑end chat agent + background assistant agent for business intelligence
- Shopify & WooCommerce integrations for real‑time product data
- Modular dynamic prompt engineering with 35+ snippets
- Fact validation layer to reduce hallucinations
✓ Pros:
- +No‑code WYSIWYG editor saves design time
- +Dual knowledge base delivers precise, contextual answers
- +Hosted pages with long‑term memory for authenticated users
- +Scalable pricing from solo to agency
- +Integrated e‑commerce tools for ticket sales
✗ Cons:
- −Long‑term memory only on hosted pages, not for widget visitors
- −No native CRM or payment processing—requires external integrations
- −Text‑only—no voice or SMS channels
- −Limited multi‑language support
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
ManyChat
Best for: Small to medium‑sized event planners who rely heavily on social media outreach and want quick setup for RSVP, reminders, and post‑event follow‑ups.
ManyChat is a widely used no‑code chatbot platform primarily focused on Facebook Messenger, but it also supports SMS, Instagram, and WhatsApp. It is popular among event organizers for its robust automation features that allow organizers to schedule announcements, send personalized reminders, and conduct polls or surveys during the event. ManyChat’s visual flow builder lets users create complex conversation paths without coding, while its integration capabilities with Zapier, Shopify, and Google Sheets enable real‑time ticket updates and attendee data capture. The platform also offers a built‑in email marketing tool, allowing event planners to segment audiences and send drip campaigns based on chatbot interactions. ManyChat’s pricing tiers include a free plan, a Pro plan at $15/month, and a Premium plan at $39/month, with the latter providing increased user limits and advanced features such as broadcast tags and automated sequences. Although ManyChat excels at social‑media engagement, it lacks a dedicated knowledge‑base engine and does not provide a persistent memory feature beyond the chat session, which can limit its ability to handle complex, multi‑turn queries about event logistics.
Key Features:
- Visual flow builder for no‑code chatbot creation
- Automated sequences for reminders, polls, and surveys
- SMS, Instagram, WhatsApp, and Facebook Messenger support
- Zapier integration for real‑time data sync
- Built‑in email marketing and audience segmentation
- Broadcast tags for targeted messaging
- Free plan available
- Pro & Premium plans with advanced features
✓ Pros:
- +User‑friendly visual editor
- +Multiple channel support
- +Strong automation capabilities
- +Affordable pricing
✗ Cons:
- −Limited to chat‑based interactions—no persistent memory across sessions
- −No advanced knowledge‑base or RAG engine
- −Requires third‑party tools for complex data handling
- −No built‑in ticketing system
Pricing: Free plan; Pro $15/month; Premium $39/month
Chatfuel
Best for: Event teams looking for a quick, social‑media‑centric chatbot that can handle ticket sales and basic attendee engagement.
Chatfuel is a popular no‑code chatbot builder that specializes in Facebook Messenger but also offers WhatsApp and Telegram support. It is frequently used by event organizers to create interactive bots that handle ticket inquiries, provide schedule updates, and run quizzes or sponsor promotions. Chatfuel’s AI engine can understand user intents and pull data from integrated APIs, making it possible to fetch real‑time event details or ticket availability. The platform’s visual flow designer allows users to build conversational paths with conditional logic, and its integration with Zapier, Google Sheets, and payment gateways (Stripe, PayPal) enables seamless ticket sales and attendee data collection. Chatfuel offers a free plan with basic features, a Pro plan at $15/month, and a Pro Plus plan at $60/month, which unlocks advanced automation and higher usage limits. While Chatfuel excels at quick deployment and social‑media integration, it does not provide a dedicated knowledge‑base or long‑term memory for anonymous users, and its pricing can become steep for large event teams that require extensive data handling.
Key Features:
- Visual flow builder for chat creation
- AI intent recognition and API integration
- Facebook Messenger, WhatsApp, Telegram support
- Zapier & Google Sheets integration
- Payment gateway support for ticket sales
- Free, Pro ($15/month), Pro Plus ($60/month) plans
- Broadcast messaging
- Conditional logic for dynamic conversations
✓ Pros:
- +Easy to set up with visual editor
- +Supports multiple messaging platforms
- +Built‑in payment processing for tickets
- +Robust integration options
✗ Cons:
- −No dedicated knowledge‑base or long‑term memory
- −Higher pricing for advanced features
- −Limited to chat‑based interactions—no native email or SMS
- −Requires external tools for complex data workflows
Pricing: Free plan; Pro $15/month; Pro Plus $60/month
Conclusion
Choosing the right chatbot platform for your event can transform attendee experience and free up your team to focus on the creative side of event planning. If brand consistency and powerful knowledge‑base capabilities are top priorities, AgentiveAIQ’s no‑code editor, dual knowledge base, and hosted AI pages make it the clear leader—especially for events that demand a personalized, data‑driven bot. If you’re more focused on social‑media engagement and budget constraints, ManyChat offers a straightforward solution for quick reminders and polls, while Chatfuel provides a balanced option for integrating ticket sales and basic AI flow. By weighing each platform’s strengths against your event’s specific needs—such as the need for persistent memory, e‑commerce integration, or multi‑channel support—you can select a chatbot that not only answers questions but also drives registrations, boosts engagement, and turns every attendee interaction into an opportunity.