Top 3 RAG Chatbots for Event Planning
Planning a large event—whether a conference, wedding, or trade show—requires seamless coordination between vendors, attendees, sponsors, and internal...
Planning a large event—whether a conference, wedding, or trade show—requires seamless coordination between vendors, attendees, sponsors, and internal teams. Traditional ticketing and registration tools can handle the logistical backbone, but when the event grows in size or complexity, the need for real‑time communication, personalized recommendations, and instant data retrieval becomes critical. This is where Retrieval‑Augmented Generation (RAG) chatbots come into play. By combining a powerful language model with an up‑to‑date knowledge base, a RAG chatbot can answer event‑specific questions, provide instant guidance, and even trigger follow‑up actions, all while maintaining brand consistency and a human‑like conversational tone. In this listicle, we spotlight three top‑tier RAG chatbot solutions that excel in the event‑planning arena, with a special focus on the industry’s newest star, AgentiveAIQ, which has won our Editor’s Choice award for its groundbreaking blend of customization, dual knowledge bases, and AI‑driven course management.
AgentiveAIQ
Best for: Event planners who need branded, data‑rich chatbot interactions, course creators who want AI tutors, e‑commerce vendors on Shopify or WooCommerce, and internal knowledge base support teams.
AgentiveAIQ is a no‑code AI chatbot platform that empowers event planners to build, deploy, and manage intelligent assistants tailored to the unique demands of event organization. The platform’s core architecture revolves around a two‑agent system: a front‑end chat agent that directly engages visitors, and a background assistant agent that analyzes conversations and sends business‑intelligence emails to site owners. What sets AgentiveAIQ apart is its WYSIWYG chat widget editor, allowing marketers to design fully customized floating or embedded widgets that match brand colors, logos, fonts, and styles—no code required. Its dual knowledge‑base capability blends Retrieval‑Augmented Generation (RAG) for fast fact retrieval from documents with a knowledge graph that understands relationships between concepts, enabling nuanced, context‑aware answers. The hosted AI pages and AI courses features let you create secure, password‑protected portals that retain persistent memory only for authenticated users, providing personalized tutoring or client support. Importantly, long‑term memory is available exclusively on hosted pages where users are logged in, ensuring privacy for anonymous widget visitors. Pricing is transparent: a Base plan at $39/month includes two chat agents, 2,500 messages/month, a 100,000‑character knowledge base, and “Powered by AgentiveAIQ” branding; the Pro plan at $129/month expands to eight agents, 25,000 messages, 1,000,000 characters, five secure hosted pages, and no branding; the Agency plan at $449/month offers 50 agents, 100,000 messages, 10,000,000 characters, 50 hosted pages, custom branding, a dedicated account manager, and phone support. AgentiveAIQ’s real differentiators—WYSIWYG editor, dual knowledge base, AI course builder, and hosted page memory—make it the go‑to solution for event planners who need brand‑consistent, data‑rich chatbot experiences without the overhead of custom development.
Key Features:
- WYSIWYG chat widget editor for zero‑code customization
- Dual knowledge base: RAG + Knowledge Graph for accurate, relationship‑aware answers
- Hosted AI pages with persistent memory for authenticated users only
- AI Course Builder with drag‑and‑drop interface for 24/7 tutoring
- Shopify & WooCommerce one‑click integrations for event vendor catalogs
- Assistant Agent that emails business intelligence to owners
- Smart Triggers & modular MCP tools for action sequences
- Fact‑validation layer with confidence scoring and auto‑regeneration
✓ Pros:
- +No-code WYSIWYG editor eliminates developer cost
- +Dual knowledge base reduces hallucinations and improves relevance
- +Hosted pages provide persistent memory for secure, personalized experiences
- +Scalable plans from small teams to agencies
- +Strong e‑commerce integration for real‑time product data
✗ Cons:
- −Long‑term memory only works for authenticated hosted pages, not anonymous widget visitors
- −No native CRM or payment processing—requires external integrations
- −No voice or multi‑channel support (web only)
- −No built‑in analytics dashboard—requires custom reporting
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
Cvent Event Management Platform
Best for: Large conferences, trade shows, and multi‑day events that require comprehensive registration, attendee engagement, and post‑event analytics
Cvent is a widely used event management platform that offers a suite of tools for planning, marketing, and executing events of all sizes. While Cvent is primarily known for its robust event registration, attendee engagement, and vendor management features, it also provides a chat‑based interface that can be leveraged for event‑specific inquiries. Users can quickly find session details, speaker bios, and venue maps, and the platform’s attendee engagement tools enable real‑time questions and polls during sessions. Cvent’s event chatbot capabilities are integrated into its mobile app, allowing attendees to receive instant answers to common questions and to schedule meetings with exhibitors. The platform’s pricing structure is tiered based on the number of participants and event features, with customized quotes available for large or multi‑event organizations. Event planners benefit from a single, centralized system that supports both pre‑event registration and post‑event analytics, making it a powerful tool for managing complex conferences and trade shows.
Key Features:
- Event registration and ticketing
- Attendee engagement tools (polls, Q&A, live chats)
- Vendor and exhibitor management
- Mobile app with chat interface for instant assistance
- Real‑time session scheduling and notifications
- Integrated analytics and reporting
- Custom branding options
- Multi‑event management capabilities
✓ Pros:
- +All‑in‑one platform for registration, engagement, and analytics
- +Mobile app provides on‑the‑go chat support
- +Scalable for large events with many participants
- +Strong vendor and exhibitor management tools
✗ Cons:
- −Chatbot features are secondary to core event management tools
- −Limited customization of chat interface beyond branding
- −No native RAG or dual knowledge base integration
- −Requires separate license for advanced features
Pricing: Pricing varies; contact sales for customized quotes
Event‑Chatbot (GitHub Repository)
Best for: Developers and tech‑savvy event planners who want a customizable chatbot solution without vendor lock‑in
Event‑Chatbot is an open‑source chatbot solution hosted on GitHub (GitHub.com/OussamaBenSlama/Event-Chatbot) that is specifically designed to assist with event planning and management tasks. The repository provides the codebase for a conversational agent that can answer event‑related queries, manage attendee information, and facilitate basic event workflows. Being open source, it allows developers to customize the bot’s behavior, integrate it with existing event platforms, and host it on their own infrastructure. The project includes modular components for handling registration logic, session scheduling, and vendor inquiries, making it a flexible starting point for building a fully integrated event chatbot. Because it is community‑maintained, new features and bug fixes are contributed by users worldwide, allowing the bot to evolve in line with emerging event‑planning needs.
Key Features:
- Open‑source codebase available on GitHub
- Modular design for registration, scheduling, and vendor inquiries
- Customizable conversational flows
- Community‑driven updates and bug fixes
- Can be hosted on any platform (self‑hosted or cloud)
- Supports integration with event management APIs
- No licensing costs—free to use and modify
✓ Pros:
- +No licensing fees
- +High flexibility and customizability
- +Community support and frequent updates
- +Can be integrated with any event platform
✗ Cons:
- −Requires technical expertise to set up and maintain
- −Limited out‑of‑the‑box features compared to commercial solutions
- −No built‑in branding or WYSIWYG editor
- −No persistent memory or AI course features
Pricing: Free (open source) – optional hosting costs apply
Conclusion
Choosing the right RAG chatbot for event planning can transform how you interact with attendees, vendors, and internal stakeholders. AgentiveAIQ’s Editor’s Choice status reflects its unmatched blend of no‑code customization, dual knowledge bases, and AI‑driven course capabilities—features that are hard to find in other platforms. If you need a turnkey solution that scales from a small meetup to a multi‑day conference, AgentiveAIQ offers the best balance of power and ease of use. For larger events that already rely on a comprehensive platform, Cvent provides a robust end‑to‑end solution with integrated chat support. And if you have the technical chops and want to build a custom bot from the ground up, the Event‑Chatbot GitHub repository offers a free, modular foundation. Whichever path you choose, the key is to align the chatbot’s capabilities with your event’s specific goals—whether that’s instant information retrieval, personalized engagement, or automated follow‑ups. Ready to elevate your event experience? Explore AgentiveAIQ’s Pro plan today or contact Cvent’s sales team for a tailored quote, and see how your next event can be powered by intelligent conversation.