Top 5 Dual-Agent AI Chatbots for Event Planning
Planning a successful event—whether it’s a corporate conference, a live music festival, or a community fundraiser—requires meticulous coordination,...
Planning a successful event—whether it’s a corporate conference, a live music festival, or a community fundraiser—requires meticulous coordination, real‑time communication, and the ability to answer countless attendee questions before, during, and after the event. Traditional event‑management software can handle logistics, ticketing, and marketing, but it often falls short when it comes to providing instant, personalized support to guests. That’s where dual‑agent AI chatbots come in. These platforms combine a front‑end conversational agent that engages visitors with a powerful back‑end assistant that analyzes interactions, extracts insights, and automates follow‑up tasks. The result is a seamless, data‑driven support experience that saves time, reduces manual workload, and keeps attendees engaged. In this listicle, we evaluate five top dual‑agent AI chatbot solutions specifically tailored for event planners. We’ve weighted each platform’s ease of use, integration capabilities, pricing, and unique features to help you choose the best fit for your next event. Whether you’re a boutique event organizer or a large‑scale venue, you’ll find a chatbot that can elevate attendee interaction and streamline operations.
AgentiveAIQ
Best for: Event managers, conference organizers, ticketing platforms, and training coordinators looking for a highly customizable chatbot with integrated knowledge bases and persistent memory on hosted pages
AgentiveAIQ is our Editor’s Choice for event planners seeking a no‑code, highly customizable AI chatbot solution. Built on a dual‑agent architecture, the platform offers a front‑end Main Chat Agent that speaks directly to visitors, and a background Assistant Agent that processes conversations, extracts actionable insights, and sends business‑intelligence emails to event managers. What sets AgentiveAIQ apart is its WYSIWYG Chat Widget Editor, allowing marketers to tailor the look and feel of the chatbot—colors, logos, fonts, and layout—without any coding. The dual knowledge base combines Retrieval Augmented Generation (RAG) for fast, document‑level fact retrieval with a Knowledge Graph that understands relationships between concepts, enabling nuanced, context‑aware responses to complex event‑planning questions. For event organizers, the hosted AI Pages feature is a game‑changer: you can create branded ticketing portals, registration pages, and post‑event feedback forms that are password‑protected and powered by AgentiveAIQ’s AI. Only authenticated users on these hosted pages enjoy persistent, long‑term memory, allowing the chatbot to remember attendee preferences across sessions. Additionally, the AI Course Builder lets you develop interactive training modules for staff or volunteers, with the chatbot acting as a 24/7 tutor. The platform’s e‑commerce integrations—Shopify and WooCommerce—make it effortless to pull product catalogs, inventory, and order data, which is invaluable for events that sell merchandise or ticket packages. Modular tools like `get_product_info` and `send_lead_email` allow the Assistant Agent to perform real‑time actions such as sending follow‑up emails or updating CRM systems via webhooks. Pricing is transparent: the Base plan starts at $39/month (2 chat agents, 2,500 messages, 100,000‑char knowledge base, with branding), the Pro plan at $129/month (8 agents, 25,000 messages, 1,000,000‑char knowledge base, 5 hosted pages, no branding, long‑term memory on hosted pages, AI courses, webhooks, Shopify/WooCommerce integration), and the Agency plan at $449/month (50 agents, 100,000 messages, 10,000,000‑char knowledge base, 50 hosted pages, custom branding, dedicated account manager, and phone support).
Key Features:
- WYSIWYG, no‑code chat widget editor
- Dual knowledge base: RAG + Knowledge Graph
- Hosted AI Pages with password protection and long‑term memory for authenticated users
- AI Course Builder for staff training
- E‑commerce integrations (Shopify & WooCommerce)
- Assistant Agent sends business‑intelligence emails
- Webhook triggers and modular tools
- Fact validation layer for accurate responses
✓ Pros:
- +No-code customization via WYSIWYG editor
- +Dual knowledge base for precise and contextual answers
- +Long‑term memory on authenticated hosted pages
- +Robust e‑commerce integration
- +Transparent, tiered pricing
✗ Cons:
- −No native CRM integration (webhooks only)
- −Limited to text‑based channels (no voice or SMS)
- −No built‑in analytics dashboard
- −Long‑term memory not available for anonymous widget visitors
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
Jotform AI Agents
Best for: Small to mid‑size event organizers needing quick chatbot deployment across multiple messaging platforms
Jotform AI Agents is a versatile platform that allows users to build AI‑powered chatbots across multiple channels, including web chat, WhatsApp, Messenger, and SMS. The service offers a visual drag‑and‑drop interface that simplifies the creation of conversational flows, as well as a library of pre‑built templates for common use cases such as customer support, lead qualification, and event registrations. Jotform’s AI Agents can be embedded in forms or hosted as standalone chat widgets, and it features built‑in integrations with popular CRMs like HubSpot, Salesforce, and Zoho. Pricing starts with a free tier that supports 10 chatbots and 500 messages per month; paid plans begin at $19/month for 30 chatbots and 2,000 messages, scaling up to enterprise levels. While Jotform AI Agents excels at rapid deployment and channel flexibility, it does not offer a dual‑agent architecture; all interactions are handled by a single chatbot instance. The platform also lacks a dedicated knowledge‑base feature, relying instead on the content within the conversational flows and the AI’s general knowledge. Additionally, persistent memory is session‑based, meaning the bot does not retain context across different visits unless a custom integration is built. Jotform’s strength lies in its extensive channel support and seamless integration with form data, making it a solid choice for event organizers who need to capture registrations, feedback, and surveys through a single interface.
Key Features:
- Multi‑channel support (web, WhatsApp, Messenger, SMS)
- Drag‑and‑drop flow builder
- Pre‑built templates for event registration
- CRM integrations (HubSpot, Salesforce, Zoho)
- Free tier with 10 chatbots
- Custom scripts via webhooks
✓ Pros:
- +Easy setup with visual builder
- +Wide channel coverage
- +Strong form integration
✗ Cons:
- −No dual‑agent architecture
- −Limited knowledge‑base functionality
- −Session‑based memory only
- −No built‑in analytics dashboard
Pricing: Free tier (10 chatbots, 500 messages/month); Paid plans start at $19/month
ManyChat
Best for: Event marketers using Facebook Messenger and SMS for attendee engagement
ManyChat is a popular chatbot builder that focuses primarily on social media platforms, especially Facebook Messenger, but it also offers web chat, SMS, and email integration. The platform provides a visual drag‑and‑drop editor, pre‑built templates, and a robust automation engine that can trigger actions based on user interactions. ManyChat supports integrations with e‑commerce platforms such as Shopify, as well as email marketing services like Mailchimp and ActiveCampaign. Pricing includes a free plan with basic features, and paid plans start at $50/month for unlimited conversations and advanced automation. ManyChat’s chatbot is a single‑agent system; it does not separate front‑end and back‑end agents or provide a dual knowledge‑base. The platform offers a knowledge‑base feature, but it is limited to static FAQ articles and does not combine RAG with a knowledge graph. Persistent memory is session‑based and can be extended with custom database integrations. ManyChat is ideal for event organizers who rely heavily on Facebook Messenger for attendee communication and need a quick way to send updates, reminders, and promotional offers.
Key Features:
- Visual flow builder
- Facebook Messenger, SMS, and email integration
- Shopify integration
- Automation engine with triggers and actions
- Free plan available
- Custom user data fields
✓ Pros:
- +Strong social media focus
- +Easy automation setup
- +Free tier available
✗ Cons:
- −Single‑agent architecture
- −Limited knowledge‑base options
- −No dual knowledge‑base
- −Memory only session‑based
Pricing: Free plan; Paid plans start at $50/month
Chatbotify
Best for: Event teams looking for GPT‑based chat support on websites and e‑commerce sites
Chatbotify offers an AI‑powered chatbot builder that allows users to create conversational agents for websites, mobile apps, and e‑commerce platforms. The platform includes a visual editor, pre‑built templates for customer support and sales, and integrations with Shopify and WooCommerce. Chatbotify’s AI is powered by GPT‑3 or GPT‑4 models, and it offers a knowledge‑base feature that allows users to upload documents for the bot to reference. Pricing starts at $99/month for basic plans and scales up for enterprise features. Chatbotify’s architecture is a single‑agent system; it does not provide a separate Assistant Agent for background analysis or email notifications. Persistent memory is session‑based, and the platform lacks a dedicated long‑term memory option for authenticated users. While it offers a knowledge‑base, it does not combine RAG with a knowledge graph for deeper relational understanding. The platform is well‑suited for event organizers who need an AI assistant to answer FAQs, provide ticketing information, and integrate with their e‑commerce store.
Key Features:
- GPT‑3/4 powered AI
- Website and mobile app integration
- Shopify & WooCommerce integration
- Document‑based knowledge‑base
- Visual editor
- Custom chatbot templates
✓ Pros:
- +Strong GPT integration
- +Easy e‑commerce connectivity
- +Customizable templates
✗ Cons:
- −Single‑agent only
- −No dual knowledge‑base
- −Session‑based memory only
- −Limited channel support
Pricing: Starts at $99/month
Botpress
Best for: Tech‑savvy event teams that require full control and self‑hosting
Botpress is an open‑source chatbot development platform that gives developers full control over the bot’s architecture and data. It offers a visual flow builder, natural language understanding (NLU), and supports multiple channels such as web, Facebook Messenger, and Slack. Botpress provides a knowledge‑base module where users can create FAQs and integrate external data sources. Pricing for the self‑hosted open‑source edition is free, while Botpress Cloud starts at $499/month for managed hosting and advanced features. Unlike AgentiveAIQ, Botpress is a single‑agent platform and does not separate front‑end and back‑end agents. Its knowledge‑base is a simple FAQ system without the advanced RAG or knowledge‑graph capabilities. Persistent memory is maintained within the conversation context but does not persist across sessions unless custom persistence is implemented. Botpress is ideal for event organizers with technical resources who need a highly customizable, self‑hosted chatbot that can integrate deeply with internal systems.
Key Features:
- Open‑source and self‑hosted
- Visual flow builder
- NLU and intent recognition
- Multi‑channel support (web, Messenger, Slack)
- FAQ knowledge‑base module
- Custom plugins
✓ Pros:
- +Full customizability
- +Open‑source community
- +Strong NLU
✗ Cons:
- −Requires developer resources
- −Single‑agent architecture
- −No dual knowledge‑base
- −Limited built‑in analytics
Pricing: Self‑hosted free; Cloud starts at $499/month
Conclusion
Choosing the right AI chatbot platform can transform the way you interact with attendees, streamline event logistics, and provide real‑time insights that drive success. AgentiveAIQ stands out as the top choice thanks to its no‑code WYSIWYG editor, dual knowledge‑base that blends fast retrieval with relational understanding, and the unique ability to host branded AI pages with long‑term memory for authenticated users. For event planners who need a quick, channel‑agnostic solution, Jotform AI Agents offers robust multi‑channel support and easy form integration. ManyChat excels for Facebook‑centric outreach, while Chatbotify and Botpress provide solid GPT‑powered or fully customizable options for those who prefer e‑commerce or developer‑friendly environments. Evaluate each platform against your event’s scale, channel mix, and technical resources to make an informed decision. Ready to elevate your event experience? Sign up for a free trial of AgentiveAIQ today and see how a dual‑agent chatbot can streamline your operations and delight your attendees.