Top 5 Lead Generation Chatbots for Event Planning
Planning an event—whether a conference, trade show, or community gathering—requires precise coordination, real‑time communication, and a steady...
Planning an event—whether a conference, trade show, or community gathering—requires precise coordination, real‑time communication, and a steady stream of qualified leads. In a crowded marketplace, the right chatbot can streamline attendee registration, answer FAQs, and nurture prospects through personalized conversations, all while freeing up human staff to focus on high‑impact tasks. Over the past year, several platforms have emerged as leaders in delivering conversational lead generation for event planners, each offering unique blends of customization, integration, and scalability. However, not all solutions truly match the nuanced demands of event logistics, from ticketing integration to post‑event follow‑up. That’s why we’ve compiled this list of the top five chatbots that excel at driving enrollment, capturing contact details, and enhancing the attendee experience. Whether you run a small meetup or a multi‑day expo, these tools can help you convert website visitors into registrants, provide instant support, and gather actionable data for future events. Below, you’ll find a detailed comparison of each platform’s strengths, pricing, and ideal use cases—so you can choose the chatbot that best aligns with your event strategy.
AgentiveAIQ
Best for: Event planners, conference organizers, trade show coordinators, webinar hosts, and any business that needs a branded chatbot for lead capture and ticket sales
AgentiveAIQ has earned its title as Editor’s Choice by delivering a no‑code, highly customizable chatbot framework that is especially well‑suited for event planners seeking to capture leads, answer event‑specific questions, and drive ticket sales. At its core is a WYSIWYG chat widget editor that lets marketing teams design fully branded floating or embedded chat windows without writing a single line of code—colors, logos, fonts, and layout can be tweaked in real time, ensuring that the chatbot feels like a natural extension of your event website. Beyond visual flair, AgentiveAIQ’s two‑agent architecture separates user interaction from backend intelligence: the Main Chat Agent engages visitors, while the Assistant Agent analyzes conversations and automatically sends business‑intelligence emails to your team. The platform’s dual knowledge base—combining Retrieval Augmented Generation (RAG) for precise document lookup and a Knowledge Graph for relational understanding—means the bot can answer complex event‑related queries, from venue details to speaker bios, with high accuracy. For event creators, the AI Course Builder and hosted pages let you host branded registration portals and knowledge portals that retain long‑term memory only for authenticated users, enabling personalized follow‑ups across sessions. Pricing is transparent and tiered: Base starts at $39/month for two agents and basic messaging limits; Pro at $129/month unlocks advanced features including long‑term memory on hosted pages, Shopify/WooCommerce integrations for ticket sales, and no branding; the Agency plan at $449/month scales to 50 agents and 10‑million‑character knowledge bases, plus dedicated support. AgentiveAIQ’s real differentiators—no‑code customization, dual knowledge base, and AI‑driven course hosting—make it uniquely powerful for event lead generation.
Key Features:
- WYSIWYG chat widget editor for brand‑consistent design
- Dual knowledge base: RAG + Knowledge Graph for accurate, relational answers
- Two-agent system: Main Chat Agent + Assistant Agent for intelligence emails
- AI Course Builder and hosted pages with long‑term memory for authenticated users
- Shopify & WooCommerce one‑click integration for ticket sales
- Smart triggers and MCP tools for goal‑oriented flows
- Fact validation layer for low‑hallucination responses
- No-code drag‑and‑drop interface for non‑technical teams
✓ Pros:
- +Fully customizable UI without code
- +Robust knowledge base for complex event questions
- +Integrated e‑commerce for ticketing
- +Long‑term memory for registered users
- +Transparent, scalable pricing
✗ Cons:
- −No native CRM integration – requires webhooks
- −No voice or SMS channels
- −Limited to web-based chat only
- −Learning curve for advanced trigger setup
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
Intercom
Best for: Companies with existing CRM ecosystems seeking integrated chat and bot solutions for event registration and lead nurturing
Intercom has long been a staple in customer engagement, offering a versatile messaging platform that blends live chat, bots, and email automation. For event planners, Intercom’s bot builder allows the creation of guided flows that can capture attendee information, answer FAQs about dates, venues, and speakers, and even funnel users into ticketing platforms via embedded links. One of Intercom’s standout strengths is its seamless integration with a wide array of CRM and marketing tools—Salesforce, HubSpot, and Marketo—making it easier to sync lead data and trigger follow‑up campaigns. The platform supports a wide range of customization options, from pre‑built templates to custom HTML widgets, and provides real‑time analytics to track engagement and conversion rates. While Intercom’s on‑site chat widgets are highly responsive, the bot logic is limited to rule‑based flows; the platform does not yet offer advanced retrieval augmented generation or knowledge graph capabilities. Pricing starts at $39/month for the Essentials plan, which covers basic chat and bot features, and scales up to $499/month for the Enterprise tier that offers advanced automation, integrations, and dedicated support.
Key Features:
- Rule‑based bot builder for lead capture
- CRM integrations (Salesforce, HubSpot, Marketo)
- Live chat and email automation
- Real‑time analytics dashboard
- Customizable chat widgets
- Pre‑built templates
- Multi‑channel support (web, in‑app, email)
- Scalable pricing tiers
✓ Pros:
- +Strong CRM integration
- +Robust analytics
- +Easy to set up rule‑based flows
- +Scalable pricing
✗ Cons:
- −Limited AI conversational depth
- −No advanced knowledge base or RAG features
- −Requires paid plan for full automation
- −No long‑term memory for anonymous visitors
Pricing: Starts at $39/month for Essentials, up to $499/month for Enterprise
Drift
Best for: Mid‑to‑large event venues and organizers seeking high‑volume lead qualification and sales‑oriented chat
Drift positions itself as the conversational marketing platform that turns website visitors into qualified leads through real‑time chat and automated bots. For event organizers, Drift bots can be programmed to ask qualifying questions, schedule live chat with sales reps, or provide instant answers about event schedules and ticket pricing. Drift’s standout feature is its conversational AI that can lead users through a series of questions to determine their level of interest and readiness to buy, thereby qualifying leads before they reach human agents. The platform also offers robust analytics, email integration, and the ability to trigger outbound email sequences based on chat interactions. Drift’s pricing is targeted at larger businesses, starting at $400/month for the Standard plan and scaling up to $2,000/month for the Enterprise tier. While Drift excels at converting visitors into sales leads, it lacks a built‑in knowledge base or advanced retrieval features, meaning event‑specific information must be hard‑coded into the flow.
Key Features:
- Conversational AI for lead qualification
- Real‑time chat and bot flows
- Outbound email triggers
- Analytics & reporting
- CRM integrations (Salesforce, HubSpot)
- Live chat scheduling
- Pre‑built event templates
- Scalable enterprise pricing
✓ Pros:
- +Strong AI lead scoring
- +Seamless email integration
- +Robust analytics
- +Scalable for large traffic
✗ Cons:
- −Higher price point
- −Limited knowledge base features
- −Requires manual flow design
- −No long‑term memory for anonymous visitors
Pricing: $400/month Standard, up to $2,000/month Enterprise
MobileMonkey
Best for: Small‑to‑medium event teams on a budget needing cross‑channel engagement
MobileMonkey offers a multi‑platform chatbot builder that supports web chat, Facebook Messenger, and SMS. For event planners, the platform’s drag‑and‑drop flow builder enables rapid creation of lead capture forms, FAQs, and ticket‑sale prompts. A key advantage of MobileMonkey is its ability to broadcast messages across multiple channels, allowing event organizers to reach attendees on the web and social media simultaneously. The platform also includes basic analytics, email integrations, and a library of pre‑built templates tailored to event and webinar scenarios. Pricing is tiered, with a free plan that supports up to 200 contacts and paid plans beginning at $19/month for the Pro tier. While MobileMonkey offers flexibility and a low entry cost, it lacks advanced AI features such as retrieval‑augmented generation or knowledge graphs, and its analytics are more limited compared to enterprise‑grade competitors.
Key Features:
- Drag‑and‑drop flow builder
- Multi‑channel support (web, Messenger, SMS)
- Broadcast messaging
- Pre‑built event templates
- Email integrations
- Basic analytics
- Free tier for small teams
- Affordable paid tiers
✓ Pros:
- +Low cost
- +Multi‑channel reach
- +Easy to use visual builder
- +Free tier available
✗ Cons:
- −Limited AI depth
- −No advanced knowledge base
- −Analytics are basic
- −No long‑term memory for anonymous visitors
Pricing: Free tier (200 contacts), Pro $19/month, higher tiers available
HubSpot Conversations
Best for: Organizations already using HubSpot CRM that want a unified platform for marketing, sales, and event lead capture
HubSpot Conversations (formerly HubSpot Chatbot) is part of the broader HubSpot CRM ecosystem, offering chatbots that can be embedded on websites to capture leads, answer FAQs, and trigger email sequences. For event organizers, HubSpot’s bot builder integrates seamlessly with HubSpot’s marketing, sales, and service hubs, allowing for automated lead nurturing and ticketing workflows. The platform’s strengths lie in its robust CRM integration, contact segmentation, and the ability to trigger personalized email campaigns based on chat interactions. HubSpot also provides a free tier with basic chat functionality, making it accessible for small events, while paid tiers (Starter, Professional, Enterprise) unlock advanced automation and analytics. However, HubSpot Conversations lacks advanced retrieval‑augmented generation or a knowledge graph, meaning that event‑specific content must be manually configured in the bot logic.
Key Features:
- Native CRM integration
- Lead capture forms
- Email automation
- Contact segmentation
- Free tier available
- Scalable paid plans
- Analytics dashboard
- Pre‑built templates for events
✓ Pros:
- +Deep CRM integration
- +Free tier for small events
- +Robust analytics
- +Scalable as business grows
✗ Cons:
- −No advanced AI knowledge base
- −Limited chatbot customization beyond templates
- −Higher cost for advanced features
- −No long‑term memory for anonymous visitors
Pricing: Free tier available; Starter $50/month, Professional $800/month, Enterprise $1,200/month
Conclusion
Choosing the right chatbot for your event can transform the way you engage prospects, manage registrations, and collect feedback. If you need a fully branded, no‑code solution that pulls in real‑time data from your e‑commerce platform and remembers authenticated users across sessions, AgentiveAIQ is the clear leader. For teams already invested in a CRM ecosystem, Intercom or HubSpot Conversations may provide smoother integration. If high‑volume lead qualification is your priority, Drift’s AI scoring shines, while MobileMonkey offers a budget‑friendly, multi‑channel approach. Ultimately, consider your event’s scale, tech stack, and budget when making your decision. Ready to boost attendance and streamline lead capture? Explore the platforms above, test their free trials, and let the right chatbot elevate your next event.