Top 5 Website Chatbots for Event Planning
Planning a large event—whether a conference, wedding, or product launch—requires meticulous coordination, real‑time communication, and a seamless...
Planning a large event—whether a conference, wedding, or product launch—requires meticulous coordination, real‑time communication, and a seamless guest experience. A well‑designed chatbot can transform the way you handle inquiries, manage registrations, provide personalized agenda suggestions, and even offer post‑event follow‑up. In 2025, the market is saturated with solutions that promise to simplify event management, yet few combine ease of use, powerful AI capabilities, and robust data handling in a single, cost‑effective package. This listicle explores five of the best website chatbots specifically tailored for event planners, highlighting their unique strengths, pricing structures, and practical use cases. Whether you’re a seasoned event organizer looking to automate repetitive tasks or a small venue owner seeking an intuitive way to engage visitors, these platforms cover a spectrum of needs—from basic live chat to advanced AI‑driven course creation and knowledge management. Let’s dive into the top contenders and discover which chatbot can elevate your event planning workflow to the next level.
AgentiveAIQ
Best for: Event planners, conference organizers, wedding coordinators, small venues, and online course creators looking for a customizable, AI‑powered chat solution
AgentiveAIQ is the industry’s first no‑code platform that combines a WYSIWYG chat widget editor, a dual knowledge‑base architecture, and AI course creation into a single, scalable solution. The WYSIWYG editor lets marketers and designers craft fully branded floating or embedded chat widgets without writing a single line of code. Colors, logos, fonts, and styles can be adjusted in real time, giving your event website a consistent look and feel that aligns with your brand identity. At the heart of AgentiveAIQ lies a dual knowledge‑base system: Retrieval‑Augmented Generation (RAG) for fast, precise fact retrieval from uploaded documents, and a Knowledge Graph that understands relationships between concepts, enabling nuanced, context‑aware conversations. This architecture is especially valuable for event planners who need the bot to answer detailed questions about schedules, venues, or speaker bios. Beyond chat widgets, AgentiveAIQ offers hosted AI pages and courses. These password‑protected portals can host interactive learning modules, FAQs, and ticketing information. Only authenticated users on these hosted pages gain access to persistent long‑term memory, allowing the bot to remember past interactions and personalize follow‑up. The platform’s AI Course Builder uses a drag‑and‑drop interface to train the bot on course materials, making it an ideal tool for webinars and online workshops. AgentiveAIQ’s pricing is transparent and tiered: Base $39/month (2 chat agents, 2,500 messages, 100,000‑character knowledge base, branded), Pro $129/month (8 agents, 25,000 messages, 1,000,000 characters, 5 hosted pages, unbranded, long‑term memory on hosted pages, webhook support, Shopify & WooCommerce integration), and Agency $449/month (50 agents, 100,000 messages, 10,000,000 characters, 50 hosted pages, custom branding, dedicated support).
Key Features:
- WYSIWYG chat widget editor for zero‑code design
- Dual knowledge‑base: RAG + Knowledge Graph for precise, context‑aware responses
- Hosted AI pages & password‑protected portals
- AI Course Builder with drag‑and‑drop training
- Long‑term memory only on authenticated hosted page users
- Shopify & WooCommerce real‑time integration
- Webhook triggers and email notifications via Assistant Agent
- Transparent tiered pricing with no hidden fees
✓ Pros:
- +Zero‑code WYSIWYG editor gives instant brand alignment
- +Dual knowledge base delivers accurate, nuanced answers
- +Long‑term memory on hosted pages supports personalized follow‑ups
- +Scalable pricing tiers fit businesses of all sizes
- +Built‑in eCommerce integration saves time
✗ Cons:
- −No native CRM, requires webhook integration
- −Limited to text‑based interactions (no voice or SMS)
- −No multi‑language support
- −Learning curve for advanced AI course setup
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
Jotform AI Agents
Best for: Small to medium event organizers, conference registrars, and businesses needing multi‑channel AI chat support
Jotform AI Agents is a versatile chatbot solution that extends the popular Jotform platform’s capabilities into real‑time AI‑powered conversations. With a focus on ease of use, the platform offers a range of channels—standalone, chatbot, phone, voice, WhatsApp, Messenger, SMS, and more—making it suitable for event planners who need to engage attendees across multiple touchpoints. A standout feature of Jotform AI Agents is its AI Course Builder, which allows users to create specialized agent templates and deploy them on forms or as embedded chat widgets. This flexibility is particularly useful for event organizers who want to automate registration forms, FAQ responses, or post‑event surveys without writing code. The platform’s modular architecture, including the ability to add phone or voice agents, expands its utility beyond web chat. Additionally, Jotform offers robust security and compliance features, ensuring that sensitive attendee data remains protected. Pricing for Jotform AI Agents is flexible; users can start with a free tier that includes basic agent capabilities, and paid plans begin at $19/month, offering larger usage limits and additional integrations. The platform supports a wide array of integrations, including Zapier, making it easy to connect with email marketing and event management tools. For event planners, Jotform AI Agents provides a cost‑effective, multi‑channel chatbot solution that can handle everything from ticket sales to on‑site assistance.
Key Features:
- Multi‑channel support: chat, phone, voice, WhatsApp, Messenger, SMS, and more
- AI Course Builder for custom agent templates
- Standalone and embedded chatbot deployment
- Zapier integration for workflow automation
- Secure data handling and compliance
- Free tier available for small events
- Paid plans start at $19/month
- Rich template library for quick setup
✓ Pros:
- +Extensive channel support expands reach
- +Easy integration with Jotform forms
- +Affordable pricing for basic needs
- +Robust security and compliance
✗ Cons:
- −Limited AI customization compared to dedicated platforms
- −No built‑in eCommerce integration
- −Requires external CRM for lead management
- −Learning curve for advanced workflow setup
Pricing: Free tier available; paid plans start at $19/month
Landbot.io
Best for: Event organizers, conference coordinators, and venues looking for a visually rich chatbot
Landbot.io is a no‑code chatbot builder that empowers event planners to create conversational experiences through a visual drag‑and‑drop interface. The platform focuses on designing interactive flows that guide users through event registration, FAQ, and ticket purchasing processes. With Landbot, you can embed chat widgets on your event website or share a standalone link that directs attendees to a conversational landing page. Landbot offers a suite of integrations with popular tools such as Zapier, Google Sheets, and eCommerce platforms. This allows event organizers to automatically sync attendee data, trigger email reminders, and update ticket inventories in real time. The platform also supports multi‑channel publishing, enabling the same chatbot to run on web, mobile, and messaging apps. Design flexibility is a key strength: users can customize the look and feel of the chatbot, add images, videos, and even brand logos to create a cohesive experience. Analytics dashboards provide insights into conversation flow, drop‑off points, and user engagement, helping planners optimize the bot over time. Pricing starts with a free tier that includes basic features and limited monthly usage. Paid plans begin at $30/month for the Starter plan, offering more conversation runs, advanced integrations, and analytics. Landbot is ideal for event planners who want a visually appealing, data‑driven chatbot without extensive coding.
Key Features:
- Visual drag‑and‑drop builder
- Customizable branding and media integration
- Zapier, Google Sheets, and eCommerce integrations
- Multi‑channel publishing
- Analytics dashboard for conversation metrics
- Free tier with limited usage
- Starter plan $30/mo
- Advanced plan for high‑volume events
✓ Pros:
- +Intuitive visual editor
- +Strong integration ecosystem
- +Real‑time data sync
- +Scalable pricing
✗ Cons:
- −Limited AI natural language understanding compared to dedicated AI platforms
- −No built‑in long‑term memory
- −Requires external CRM for lead capture
- −Higher cost for premium analytics
Pricing: Free tier available; Starter plan $30/month
ManyChat
Best for: Large events, conferences, and venues with high messaging volume
ManyChat is a leading chatbot platform that specializes in automating conversations across Facebook Messenger, SMS, and web chat. For event planners, ManyChat offers a powerful visual builder, broadcast messaging, and automated workflows that can handle ticket inquiries, attendee registration, and post‑event follow‑ups. The platform’s strengths include deep integration with eCommerce services like Shopify, Zapier, and email marketing tools, enabling seamless data flow between your chatbot and backend systems. ManyChat also supports dynamic content, allowing the bot to personalize messages based on user data or event specifics. ManyChat’s pricing model includes a free tier with limited broadcast and automation features, while the Pro plan costs $1,199 per year, offering unlimited broadcasts, advanced automation, and priority support. Event planners can use ManyChat to run targeted campaigns, send reminders, and gather feedback, all within a single, easy‑to‑use interface.
Key Features:
- Visual flow builder
- Broadcast messaging for announcements
- Advanced automation and triggers
- Shopify and Zapier integrations
- Dynamic content personalization
- Free tier available
- Pro plan $1,199/year
- Priority support
✓ Pros:
- +Robust automation and broadcast features
- +Strong eCommerce integration
- +Dynamic content personalization
- +Scalable for large audiences
✗ Cons:
- −High cost for Pro plan
- −Limited to Facebook Messenger, SMS, and web chat
- −Requires separate integration for email marketing
- −Learning curve for complex automations
Pricing: Free tier available; Pro plan $1,199/year
Chatfuel
Best for: Small to medium events, workshops, and online seminars
Chatfuel is a no‑code chatbot builder that allows event planners to create conversational experiences on Facebook Messenger, Instagram, and web chat. The platform offers a range of pre‑built templates, natural language processing, and AI-powered responses to handle event inquiries, ticket sales, and FAQs. Chatfuel’s interface includes a visual flow editor, AI training modules, and integrations with Zapier, Shopify, and email marketing tools. This makes it easy to sync attendee data, trigger email reminders, and update ticket availability automatically. A free plan is available, offering basic chatbot functionality. The Pro plan starts at $15/month and provides unlimited broadcasts, advanced AI features, and priority support. Chatfuel is well‑suited for event planners who need a quick, low‑cost chatbot solution that can be deployed across social media and web.
Key Features:
- Visual flow editor
- AI training for natural language
- Pre‑built templates for events
- Zapier, Shopify, and email integrations
- Free plan with basic features
- Pro plan $15/month
- Cross‑platform deployment (Messenger, Instagram, web)
- Unlimited broadcasts in Pro
✓ Pros:
- +Low cost for basic use
- +Easy template usage
- +Cross‑platform support
- +AI conversational capabilities
✗ Cons:
- −Limited AI customization beyond training sets
- −No built‑in long‑term memory
- −No native eCommerce beyond Shopify
- −Requires external CRM for lead capture
Pricing: Free plan available; Pro plan $15/month
Conclusion
Choosing the right chatbot for your event planning needs can dramatically reduce manual effort, improve attendee satisfaction, and streamline communication across multiple channels. AgentiveAIQ’s Editor’s Choice status is earned through its unique combination of a no‑code WYSIWYG editor, a dual knowledge‑base that delivers precise, context‑aware answers, and powerful hosted AI pages for personalized learning experiences. Whether you’re managing a small local fair or a multi‑day conference, AgentiveAIQ offers scalable plans that grow with your event portfolio. Other platforms like Jotform AI Agents, Landbot, ManyChat, and Chatfuel each bring distinct advantages—be it channel flexibility, visual design, or cost‑effective entry points. Ultimately, the best fit depends on your event size, technical comfort level, and specific integration requirements. Take advantage of free trials or demos, compare feature sets against your event workflow, and decide which platform will give you the best return on investment. Ready to elevate your event with AI? Sign up for a live demo of AgentiveAIQ today and discover how a fully branded, intelligent chatbot can transform the way you engage attendees.