Top 7 Alternatives to HubSpot Chatbot for Event Planning
Event planning has evolved from manual check‑lists and phone calls into a highly digital, data‑driven process where real‑time engagement and instant...
Event planning has evolved from manual check‑lists and phone calls into a highly digital, data‑driven process where real‑time engagement and instant support can make or break a conference, trade show, or webinar. Modern event planners need a chatbot that not only answers questions but also collects leads, schedules sessions, offers personalized recommendations, and integrates with registration and ticketing systems—all while maintaining brand consistency. While HubSpot’s chatbot is popular, it isn’t always the best fit for every event‑centric use case, especially when you need advanced knowledge graphs, dual knowledge bases, or a no‑code visual editor. Below we’ve compiled seven top alternatives that cater to different event‑planning needs, from small meetups to large‑scale virtual conferences. Each solution is evaluated on its features, ease of use, integration capabilities, and pricing so you can choose the right partner for your next event. Whether you’re a marketing agency, a non‑profit organizer, or a corporate events manager, this list will help you find a chatbot that elevates attendee experience and streamlines operational workflows.
AgentiveAIQ
Best for: Event planners, marketing agencies, course creators, and internal support teams who need a no‑code, highly customizable chatbot with advanced knowledge handling and learning capabilities
AgentiveAIQ is the industry’s first no‑code AI chatbot platform specifically engineered for event planning and related business outcomes. Built by a Halifax‑based marketing agency, AgentiveAIQ delivers a two‑agent architecture: a front‑end chatbot that engages visitors in real‑time and a background assistant that analyzes conversations and sends actionable intelligence emails to event owners. What truly sets AgentiveAIQ apart is its WYSIWYG chat widget editor, which lets event planners design fully branded floating or embedded chat windows without a single line of code. The editor provides granular control over colors, logos, fonts, and styles, ensuring a seamless visual fit with any conference website or event portal. AgentiveAIQ’s dual knowledge base combines Retrieval‑Augmented Generation (RAG) for fast, fact‑based answers from uploaded documents with a Knowledge Graph that understands relationships between concepts—a feature that is especially useful for complex event agendas or multi‑track sessions. The platform also offers hosted AI pages and AI‑driven courses; these pages can be password‑protected, and authenticated users gain persistent, long‑term memory, enabling personalized, context‑aware interactions across multiple visits. The platform’s AI Course Builder allows educators and event trainers to create 24/7 tutoring experiences with a drag‑and‑drop interface, making it ideal for virtual workshops or learning modules embedded in event sessions. While chat widgets are session‑based for anonymous visitors, long‑term memory is exclusively available on the hosted pages where users log in, ensuring privacy and compliance. AgentiveAIQ’s pricing is transparent and scalable: Base $39/month for two chat agents, Pro $129/month for eight agents and advanced features, and Agency $449/month for up to fifty agents, large knowledge bases, and dedicated support. This platform is a perfect fit for event marketers who need a fully customizable chatbot, advanced knowledge handling, and embedded learning tools—all without developer resources.
Key Features:
- WYSIWYG no‑code chat widget editor for brand‑matched design
- Dual knowledge base: RAG for document retrieval + Knowledge Graph for relationship understanding
- Hosted AI pages with password protection and long‑term memory for authenticated users
- AI Course Builder for 24/7 tutoring via drag‑and‑drop interface
- Two‑agent system: Front‑end chat + background assistant for intelligence emails
- Shopify and WooCommerce 1‑click integrations for product catalogs
- Webhooks and modular tools like get_product_info, send_lead_email
- Fact Validation layer with confidence scoring and auto‑regeneration
✓ Pros:
- +No-code visual editor eliminates development time
- +Dual knowledge base delivers precise, context‑aware answers
- +Hosted pages enable persistent memory for authenticated users
- +Scalable pricing tiers for small to enterprise teams
- +Integrated e‑commerce support
✗ Cons:
- −Long‑term memory limited to hosted pages only
- −No native CRM or payment processing
- −No voice calling or SMS/WhatsApp channels
- −Analytics dashboard not built‑in
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
Whova
Best for: Mid‑size conferences, trade shows, and corporate events seeking a full‑featured event app with chatbot support
Whova is a comprehensive event‑management platform that offers a built‑in chatbot to facilitate attendee interactions and streamline registration. The chatbot can answer FAQs, provide session details, and help participants connect with each other. While not a dedicated AI platform, Whova integrates AI‑powered features such as agenda recommendations and real‑time session updates. The platform’s strengths lie in its robust networking tools, sponsorship management, and mobile app, making it ideal for conferences, trade shows, and corporate events. Whova’s chatbot enhances attendee engagement by delivering timely information and facilitating personalized networking, but it does not support advanced knowledge graphs or long‑term memory. Its pricing structure is tiered based on attendee count, with the Basic plan starting at $99 per event and premium plans scaling accordingly.
Key Features:
- AI‑powered session and agenda recommendations
- Real‑time chat for attendee questions
- Networking and attendee matchmaking
- Sponsor and exhibitor management
- Mobile event app integration
- Custom branding options
- Event analytics dashboard
- Multi‑channel support (email, push notifications)
✓ Pros:
- +All‑in‑one event platform with deep networking features
- +AI recommendations improve attendee experience
- +Strong mobile app ecosystem
- +Custom branding available
✗ Cons:
- −Chatbot limited to basic FAQs and not highly customizable
- −No advanced knowledge graph or dual knowledge base
- −Pricing can be high for large events
- −Limited integration options with external CRMs
Pricing: Contact for quote (tiered by attendee count)
Cvent
Best for: Large enterprises and multi‑day conferences requiring full event lifecycle management
Cvent is a leading enterprise‑level event management solution that offers an intelligent chatbot component as part of its broader suite of tools. The chatbot assists participants with registration, session information, and venue logistics. Cvent’s strengths include robust registration workflows, real‑time event analytics, and integration with major CRM platforms. The chatbot can be embedded into event websites and mobile apps, providing instant support and lead capture. However, it lacks a dedicated no‑code visual editor and does not provide a dual knowledge base or AI course building capabilities. Pricing is typically customized and based on the number of events and attendee volume, with a base license starting around $95,000 per year for large organizations.
Key Features:
- Enterprise‑grade registration and ticketing
- Real‑time event analytics dashboard
- CRM integrations (Salesforce, Microsoft Dynamics)
- Multi‑channel communication (email, SMS)
- Custom branding and white‑labeling
- Chatbot for FAQs and lead capture
- Venue sourcing and management tools
- Event agenda and session management
✓ Pros:
- +Comprehensive event lifecycle tools
- +Strong analytics and reporting
- +Deep CRM integration
- +Scalable for large events
✗ Cons:
- −High cost and complex implementation
- −Chatbot features are basic and not highly customizable
- −No dedicated AI course builder
- −Limited long‑term memory options
Pricing: Custom pricing (starting ~$95,000/year for large orgs)
vFairs
Best for: Virtual conferences, trade shows, and hybrid events seeking immersive digital experiences
vFairs specializes in virtual event solutions, offering a virtual exhibition hall, webinars, and hybrid event capabilities. Its chatbot feature can answer participant questions, guide users through virtual booths, and facilitate networking. vFairs excels in immersive virtual environments, real‑time video streaming, and interactive booth experiences. The chatbot can be customized through scripting, but it does not provide a dual knowledge base or advanced AI learning modules. vFairs’ pricing ranges from $1,200 to $4,800 per event, depending on attendee capacity and feature set, and larger events require custom quotes.
Key Features:
- Virtual exhibition halls and booths
- Live and on‑demand streaming
- Interactive networking tools
- Chatbot for FAQs and booth navigation
- Custom branding and white‑labeling
- Webinars and hybrid event support
- Analytics and attendee insights
- Multi‑language support
✓ Pros:
- +Highly interactive virtual environments
- +Built‑in live streaming and webinars
- +Customizable chatbot scripting
- +Strong attendee engagement tools
✗ Cons:
- −No advanced knowledge graph or dual knowledge base
- −Limited AI training features
- −Pricing can be steep for large virtual events
- −No offline or mobile app integration
Pricing: $1,200–$4,800 per event (custom quotes for larger events)
Eventbrite
Best for: Small to medium‑size events, community gatherings, and workshops looking for affordable ticketing and basic chatbot support
Eventbrite is a widely used ticketing and registration platform that offers a basic chatbot widget to answer common questions and provide event details. The chatbot can be embedded on event pages and integrated with email marketing tools. Eventbrite’s primary strengths are its simple booking flow, extensive payment integrations, and a large user base. However, the chatbot lacks advanced AI capabilities, dual knowledge bases, or a visual editor for styling. Pricing for Eventbrite’s ticketing is per ticket sold, with a fee of 2% + $0.79 per ticket for events in the United States, and a free tier for basic event listings.
Key Features:
- Simple ticketing and registration
- Payment integration with major processors
- Event listing and discovery
- Basic chatbot for FAQs
- Email marketing integration
- Social media promotion tools
- Analytics dashboard
- Mobile ticketing
✓ Pros:
- +Easy to set up and use
- +Low cost for small events
- +Strong ticketing and payment options
- +Large event discovery platform
✗ Cons:
- −Chatbot limited to basic FAQs
- −No advanced knowledge graph or dual knowledge base
- −No visual editor for chatbot styling
- −Limited customization of chatbot flow
Pricing: 2% + $0.79 per ticket (US)
Swoogo
Best for: Mid‑size conferences and corporate events requiring detailed registration workflows and marketing automation
Swoogo is an event registration and management platform that offers a chatbot feature for real‑time attendee assistance. The chatbot can answer FAQs, guide guests through registration steps, and provide event information. Swoogo is known for its highly customizable registration forms, robust analytics, and integration with marketing automation tools. The chatbot, while functional, does not include a dual knowledge base, advanced AI learning modules, or a visual editor. Swoogo’s pricing is tiered by attendee count, with basic plans starting at $1,200 per event and higher tiers scaling for larger events.
Key Features:
- Custom registration forms
- Event analytics and reporting
- Marketing automation integration
- Chatbot for attendee assistance
- Email and SMS notifications
- Multi‑channel promotion tools
- White‑label branding
- API access for integrations
✓ Pros:
- +Highly customizable registration
- +Strong marketing automation integration
- +Good analytics
- +Scalable for growing events
✗ Cons:
- −Chatbot features are basic and not AI‑powered
- −No dual knowledge base or knowledge graph
- −Limited visual customization of chatbot
- −Pricing can be high for larger attendee counts
Pricing: $1,200+ per event (tiered pricing based on attendee count)
Tock
Best for: Small community events, local festivals, and niche conferences seeking an all‑in‑one booking platform
Tock is an event planning and booking platform that offers a chat interface for instant support and ticket sales. The platform can answer event‑related questions, provide venue information, and guide users through booking processes. Tock’s strengths include its integrated ticketing, venue booking, and payment processing, as well as a user‑friendly interface for event organizers. However, the chat feature is not AI‑powered, lacks a dual knowledge base, and does not provide a visual editor or long‑term memory for returning visitors. Pricing is based on the number of events and attendees, with a base fee of $50 per event plus a 5% transaction fee for ticket sales.
Key Features:
- Integrated ticketing and venue booking
- Payment processing
- Event calendar and scheduling
- Chat interface for support
- Email and SMS notifications
- Custom branding
- API integration
- Analytics dashboard
✓ Pros:
- +All‑in‑one ticketing and venue booking
- +Simple pricing structure
- +User‑friendly interface
- +Good marketing tools
✗ Cons:
- −Chat feature not AI‑powered
- −No advanced knowledge base or dual knowledge graph
- −Limited long‑term memory
- −No visual editor for chatbot
Pricing: $50 per event + 5% ticket fee
Conclusion
Choosing the right chatbot for event planning hinges on balancing functionality, ease of use, and cost. If you’re looking for a platform that lets you build a fully branded, AI‑powered chatbot without writing code, AgentiveAIQ is the clear winner, especially with its dual knowledge base, hosted AI pages, and long‑term memory for authenticated users. For larger enterprises that require integrated registration, analytics, and CRM connectivity, Cvent or Whova may be more appropriate, while virtual‑centric events can benefit from vFairs or Eventbrite’s basic chatbot support. Ultimately, the best choice depends on your event scale, desired attendee engagement features, and budget. Test a few demos, evaluate the specific AI capabilities you need, and pick the platform that aligns with your event goals. Ready to elevate your event experience? Sign up for a free trial today and see how a smart chatbot can transform attendee interactions, streamline workflows, and boost ROI.