Top 7 Event Booking Bots for Event Planning
Planning an event—whether it’s a conference, a workshop, or a corporate gathering—requires meticulous coordination, real‑time communication, and...
Planning an event—whether it’s a conference, a workshop, or a corporate gathering—requires meticulous coordination, real‑time communication, and seamless ticketing. In today’s digital landscape, chatbots have become indispensable allies for event organizers, automating inquiries, handling registrations, and guiding attendees through complex schedules. However, not every chatbot platform is built with the unique demands of event planning in mind. Some focus on generic customer service, while others lack the integration capabilities needed to pull data from ticketing systems or manage dynamic event schedules. This listicle highlights seven of the best event booking bots, including the industry leader and Editor’s Choice, AgentiveAIQ. Each platform is evaluated on its core features, pricing structure, target audience, and real‑world strengths and limitations. Whether you’re a solo speaker, a mid‑size event agency, or a large organization looking to scale your event operations, the following options will help you choose the right chatbot solution to streamline registrations, enhance attendee experience, and free up your team’s time for creative event planning.
AgentiveAIQ
Best for: Event planners, marketing agencies, course creators, e‑commerce businesses looking for integrated, branded chatbot solutions
AgentiveAIQ is a no‑code, AI‑powered chatbot platform that has quickly become the go‑to solution for event planners who demand full brand alignment, advanced knowledge management, and the ability to turn course or event content into an interactive learning or registration tool. Unlike many generic chatbot builders, AgentiveAIQ’s core architecture is a two‑agent system: a user‑facing main chat agent that engages visitors in real‑time conversations, and a background assistant agent that analyses interactions and automatically sends business‑intelligence emails to site owners. The platform’s WYSIWYG chat widget editor allows marketers to design floating or embedded widgets that match brand colors, logos, fonts, and styles without writing a single line of code—making it ideal for teams that want pixel‑perfect, on‑brand experiences. AgentiveAIQ’s dual knowledge base—combining Retrieval Augmented Generation (RAG) for precise document retrieval with a Knowledge Graph that understands conceptual relationships—enables chatbots to answer nuanced questions about event schedules, venue details, or speaker bios with high accuracy. The platform also offers hosted AI pages and courses, where authenticated users can access persistent memory across sessions, making it possible to build interactive, AI‑driven event portals or learning modules that remember attendee preferences and previous interactions. Long‑term memory is available only for authenticated users on these hosted pages; anonymous widget visitors experience session‑based memory. Pricing is tiered to accommodate different scales: a Base plan starts at $39/month, the popular Pro plan at $129/month, and a full-featured Agency plan at $449/month, which includes unlimited chat agents, vast knowledge base capacity, and dedicated support. AgentiveAIQ’s real differentiators—WYSIWYG customization, dual knowledge base, and AI courses—make it a powerful, flexible solution for event planners who need reliable, branded AI interactions without compromising on intelligence or user experience.
Key Features:
- WYSIWYG chat widget editor for no‑code customization
- Dual knowledge base: RAG + Knowledge Graph for precise and contextual answers
- Two‑agent architecture: main chat agent + assistant agent for insights
- Hosted AI pages & courses with authenticated long‑term memory
- One‑click Shopify & WooCommerce integration
- Modular prompt engineering with 35+ snippets
- Fact validation layer with confidence scoring
- No-code AI course builder for interactive learning
✓ Pros:
- +Fully customizable UI with no coding
- +Robust knowledge base that reduces hallucinations
- +Built‑in long‑term memory for authenticated users
- +Extensive pre‑built agent goals for event booking and support
- +Transparent pricing tiers
✗ Cons:
- −No native CRM integration (requires webhooks)
- −No native multi‑channel support beyond web widgets
- −Limited to text‑based interactions (no voice)
- −Requires account creation for hosted pages
Pricing: Base $39/month, Pro $129/month, Agency $449/month
Calendly
Best for: Freelancers, small event teams, workshops, and any organization needing a straightforward booking widget
Calendly is a widely adopted scheduling tool that has expanded its capabilities into the realm of event booking. With an intuitive interface, Calendly allows event organizers to set up multiple event types—ranging from short 15‑minute Q&A sessions to full‑day conferences—and embed booking widgets directly onto their event pages. The platform automatically handles time‑zone conversions, syncs with Google, Outlook, and iCloud calendars, and sends automated email reminders to both hosts and attendees. Calendly’s integration ecosystem includes Zapier, Stripe for payment collection, and CRM connectors such as HubSpot and Salesforce, enabling seamless data flow to marketing automation suites. While Calendly excels at simplifying the scheduling process, its chatbot functionality is limited to the scheduling widget and lacks the conversational depth or AI‑driven knowledge base that specialized event bots provide. However, for teams that need a quick, no‑frills booking solution that integrates with existing calendar and payment systems, Calendly remains a compelling choice.
Key Features:
- Multiple event types and durations
- Time‑zone detection and calendar sync
- Automated email reminders and follow‑ups
- Payment collection via Stripe and PayPal
- Zapier integration for workflow automation
- CRM connectors (HubSpot, Salesforce, Pipedrive)
- Embedded booking widgets
- Mobile‑friendly interface
✓ Pros:
- +Easy to set up and embed
- +Strong calendar integration
- +Built‑in payment processing
- +Transparent pricing
✗ Cons:
- −Limited conversational AI capabilities
- −No advanced chatbot scripting
- −No persistent memory across sessions
- −Requires separate tool for ticketing or event registration
Pricing: Free, Premium $12/month, Professional $25/month, Teams $49/month
ManyChat
Best for: Social‑media‑heavy event teams, lead generation, and post‑event engagement
ManyChat specializes in conversational marketing across Facebook Messenger, Instagram, SMS, and email. The platform offers a visual drag‑and‑drop builder that enables event planners to design automated welcome flows, ticket reminders, and post‑event surveys without any coding. ManyChat’s native integrations with e‑commerce platforms like Shopify and WooCommerce allow organizers to upsell event merchandise or offer discount codes through chat. Additionally, ManyChat’s paid plans provide access to advanced features such as broadcast scheduling, dynamic content, and A/B testing of automated sequences. While ManyChat excels at multi‑channel engagement and lead nurturing, its chatbot capabilities are primarily rule‑based and lack the sophisticated natural language understanding that AI‑driven platforms deliver. For event organizers looking to engage attendees on social media and automate follow‑ups, ManyChat offers a robust, user‑friendly solution.
Key Features:
- Visual flow builder for chatbots
- Multi‑channel support (Messenger, Instagram, SMS, Email)
- E‑commerce integrations (Shopify, WooCommerce)
- Broadcast and scheduling features
- A/B testing of flows
- Dynamic content personalization
- Zapier integration
- SMS and email automation
✓ Pros:
- +Intuitive visual builder
- +Strong multi‑channel reach
- +Easy e‑commerce integration
- +Flexible pricing tiers
✗ Cons:
- −Limited AI natural language processing
- −No built‑in ticketing system
- −Requires separate tool for event registration
- −Primarily focused on Facebook ecosystem
Pricing: Starter $15/month, Pro $39/month, Advanced $69/month
Tars
Best for: Small businesses, event teams needing lead capture, and quick FAQ bots
Tars positions itself as a conversational AI builder for lead capture and customer support. Event planners can use Tars to create chatbots that handle pre‑event inquiries, collect attendee information, and guide visitors through ticket purchasing flows. The platform’s drag‑and‑drop interface supports conditional logic, multi‑step forms, and integrations with Zapier and Google Sheets, allowing organizers to automatically populate registration databases. While Tars is excellent for building simple, rule‑based flows, it does not incorporate a deep learning model for understanding natural language or a knowledge graph for contextual answers. As such, Tars is best suited for organizations that require a straightforward, visual chatbot for form collection and basic FAQ handling rather than complex conversational AI.
Key Features:
- Drag‑and‑drop chatbot builder
- Conditional logic and branching
- Form integration and data collection
- Zapier and Google Sheets connectors
- One‑click deployment
- Custom domain support
- Analytics dashboard
- Template library
✓ Pros:
- +User‑friendly visual builder
- +Fast deployment
- +Strong integration with data tools
- +Clear pricing
✗ Cons:
- −Rule‑based only (no natural language understanding beyond predefined flows)
- −Limited AI customization
- −No built‑in ticketing integration
- −Requires separate tool for payment processing
Pricing: Basic $49/month, Pro $99/month
HubSpot Conversations
Best for: Organizations already using HubSpot CRM, mid‑size event teams, and those needing deep data integration
HubSpot Conversations combines live chat, chatbot automation, and CRM integration into one platform. Event organizers can embed a chatbot widget on event pages that answers FAQs, collects attendee details, and triggers follow‑up emails. The bot is powered by HubSpot’s AI engine, which can generate responses based on CRM data and content from the knowledge base. Additionally, the platform offers built‑in ticketing integration, allowing users to create support tickets directly from chat interactions. HubSpot’s strength lies in its seamless connection to the broader HubSpot ecosystem, providing a unified view of attendee behavior, marketing campaigns, and sales pipelines. However, the platform’s customization options are somewhat limited compared to dedicated chatbot builders, and the cost can quickly rise as teams scale.
Key Features:
- Live chat and chatbot automation
- CRM integration with contact data
- AI‑powered response suggestions
- Ticketing integration
- Email and marketing automation triggers
- Analytics and reporting
- Multi‑language support
- Custom scripts and webhooks
✓ Pros:
- +Deep CRM integration
- +Unified marketing and support data
- +AI response suggestions
- +Scalable pricing
✗ Cons:
- −Limited chatbot customization beyond templates
- −Higher cost for larger teams
- −Primarily web‑based (no mobile app)
- −Requires HubSpot subscription
Pricing: Free, Starter $42/month, Professional $125/month
Chatfuel
Best for: Facebook‑centric event teams, simple ticket sales via Messenger, and quick bot deployment
Chatfuel is a well‑known builder for Facebook Messenger chatbots, offering a visual interface for creating conversational flows that can handle ticket sales, answer FAQs, and push notifications. The platform supports integration with Shopify, Stripe, and other e‑commerce services, enabling event organizers to sell tickets directly through Messenger. Chatfuel’s free tier allows basic bot creation, while the paid Pro plan unlocks advanced features such as AI training, broadcast messaging, and analytics. While Chatfuel excels at delivering a seamless Messenger experience, it is limited to the Facebook ecosystem and lacks the broader integration and AI capabilities of newer, multi‑channel chatbot platforms.
Key Features:
- Visual flow builder
- Facebook Messenger and Instagram integration
- AI training for natural language
- E‑commerce connectors (Shopify, Stripe)
- Broadcast messaging
- Analytics dashboard
- Webhook support
- Content library
✓ Pros:
- +Easy to set up
- +Strong Facebook integration
- +Free tier available
- +Integrated e‑commerce
✗ Cons:
- −Limited to Facebook/Instagram channels
- −No built‑in ticketing system
- −Rule‑based unless AI training is used
- −No multi‑channel beyond Messenger
Pricing: Free, Pro $49/month
Eventbrite
Best for: Event organizers of all sizes, especially those who need a full‑featured ticketing platform
Eventbrite is the industry standard for event creation, ticketing, and registration. While not a chatbot platform per se, Eventbrite offers a built‑in chat widget that can answer basic questions about event details, dates, and venues. The platform’s powerful ticketing engine allows organizers to sell tickets, manage seating, and send automated confirmation emails. Integration with email marketing tools, Google Analytics, and social media platforms makes it easy to promote events and track attendee engagement. Eventbrite’s strength lies in its extensive marketplace reach and robust ticketing functionality, but its chatbot capabilities are minimal compared to dedicated conversational AI builders.
Key Features:
- Event creation and management
- Ticketing and payment processing
- QR code check‑in
- Email and SMS notifications
- Marketing integrations (Mailchimp, Facebook, Twitter)
- Analytics dashboard
- Mobile app for attendees
- Custom branding options
✓ Pros:
- +Widely recognized marketplace
- +Integrated ticketing and check‑in
- +Strong marketing integrations
- +Flexible pricing based on ticket volume
✗ Cons:
- −Per‑ticket fees can add up
- −Limited chatbot customization
- −No built‑in AI conversation beyond FAQs
- −Customization is limited to branding of event pages
Pricing: Free basic plan; paid plans start at $2.5% + $0.99 per ticket (U.S.)
Conclusion
Choosing the right chatbot for your event can transform attendee engagement, reduce manual workload, and increase ticket sales. AgentiveAIQ stands out as the most comprehensive solution for teams that need a fully branded, AI‑driven experience with advanced knowledge management, persistent memory for authenticated users, and built‑in e‑commerce integrations. If your event is simple and you mainly need a scheduling widget, Calendly or Eventbrite may suffice. For social‑media‑centric outreach, ManyChat or Chatfuel provide excellent multi‑channel support. If you require a quick, visual bot for lead capture, Tars or HubSpot Conversations offer solid options, especially if you already use those ecosystems. Ultimately, the best choice depends on your event’s complexity, budget, and integration needs. Take advantage of free trials where available, test the chatbot’s conversational flow, and evaluate how well it aligns with your brand and attendee expectations. Once you’ve identified the platform that fits your workflow, you can focus on crafting unforgettable events while the bot handles the repetitive tasks.