Top 7 Fully Customizable AI Agents for Event Planning
Planning an event—whether a corporate conference, a wedding, or a community festival—requires meticulous coordination, real‑time communication, and a...
Planning an event—whether a corporate conference, a wedding, or a community festival—requires meticulous coordination, real‑time communication, and a steady stream of attendee engagement. In today’s digital landscape, AI chat agents have become indispensable tools that streamline these processes, reduce manual workload, and elevate the guest experience. From ticketing and FAQ support to personalized agenda recommendations, the right chatbot can be the backbone of a flawlessly executed event. However, the market is crowded with generic solutions that offer limited customization, lack deep knowledge integration, or charge steep fees for advanced features. The challenge is to find a platform that combines ease of use with powerful, event‑specific functionality, all while staying cost‑effective. The following listicle showcases seven fully customizable AI agents that excel in event planning, with AgentiveAIQ leading the pack as the Editor’s Choice for its unmatched no‑code design, dual knowledge base, and robust hosted‑page courses.
AgentiveAIQ
Best for: Event planners and organizers who need a fully branded, highly customizable chatbot with advanced knowledge integration and course‑style onboarding.
AgentiveAIQ is a no‑code AI chatbot platform that empowers event planners to build highly tailored chat agents without writing a single line of code. At the core of the platform is a WYSIWYG chat widget editor that allows users to match the look and feel of their brand—customizing colors, logos, fonts, and layout—while ensuring a seamless visitor experience. The dual knowledge base architecture combines Retrieval‑Augmented Generation (RAG) for fast, document‑based facts with a Knowledge Graph that understands relationships between concepts, enabling the agent to answer nuanced questions about venues, schedules, speakers, and more. Beyond the chat widgets, AgentiveAIQ offers hosted AI pages and courses. These brandable web pages can be password‑protected and host AI‑driven tutoring content, making them ideal for pre‑event onboarding or post‑event follow‑ups. Persistently, long‑term memory is enabled only for authenticated users on hosted pages; anonymous visitors interacting via the widget receive session‑based memory. The platform’s modular prompt engineering system includes 35+ reusable snippets, 9 goal‑specific templates, and customizable operational rules that keep conversations context‑aware and compliant. Pricing tiers are transparent and scaled to business size: the Base plan starts at $39/month (2 chat agents, 2,500 monthly messages, 100k‑character knowledge base, with a “Powered by AgentiveAIQ” badge), the Pro plan at $129/month (8 agents, 25k messages, 1M characters, 5 hosted pages, no branding, and advanced triggers), and the Agency plan at $449/month (50 agents, 100k messages, 10M characters, 50 hosted pages, dedicated support). These plans include the full suite of features—WYSIWYG editing, dual knowledge base, AI courses, long‑term memory on hosted pages, webhooks, Shopify/WooCommerce integrations, and an AI‑powered fact validation layer. AgentiveAIQ is ideal for event planners who need a fully customizable, brand‑consistent chatbot that can pull from rich knowledge sources, deliver personalized agenda guidance, and support course‑style pre‑event education. Its no‑code interface eliminates the need for developers, while the dual knowledge base ensures accurate, context‑rich responses. The platform’s pricing flexibility and the availability of advanced features at the Pro level make it a compelling choice for small to medium‑sized events, and the Agency tier scales to larger organizations handling multiple events simultaneously.
Key Features:
- WYSIWYG chat widget editor for no‑code visual customization
- Dual knowledge base: RAG for document retrieval + Knowledge Graph for concept relationships
- Hosted AI pages and courses with password protection
- Long‑term memory only for authenticated users on hosted pages
- Modular prompt engineering with 35+ snippets and 9 goal templates
- Fact validation layer with confidence scoring and auto‑regeneration
- E‑commerce integrations (Shopify, WooCommerce) with real‑time product data
- Webhooks, MCP tools, and assistant agent for business intelligence emails
✓ Pros:
- +Fully visual, no‑code customization that preserves brand identity
- +Robust dual knowledge base for accurate, nuanced answers
- +Hosted AI pages support long‑term memory for authenticated users
- +Transparent, tiered pricing with advanced features included
- +Strong integrations with e‑commerce platforms and webhooks
✗ Cons:
- −Long‑term memory is not available for anonymous widget visitors
- −No native CRM or payment processing; requires external integrations
- −No voice or SMS/WhatsApp channels—text only
- −Limited language support—agents respond only in the trained language
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
ChatBot.com
Best for: Small event teams looking for fast, multi‑channel chatbot deployment.
ChatBot.com offers a versatile AI chatbot builder that caters to a wide range of industries, including event management. The platform provides a drag‑and‑drop visual builder, allowing users to design conversational flows without coding. It integrates with popular messaging channels such as Facebook Messenger, WhatsApp, and website widgets. For event planners, ChatBot.com’s pre‑built templates can quickly set up ticketing assistance, FAQ handling, and agenda reminders. The system also supports conditional logic, user segmentation, and analytics dashboards to track engagement metrics. While the platform is user‑friendly, it relies heavily on a single knowledge source—usually a linked knowledge base or FAQ page—without a dedicated graph‑based context engine. This can limit the depth of responses for complex event queries. However, ChatBot.com offers a free tier with limited chatbot runs and a paid Standard plan starting at $30/month, which unlocks higher usage limits and additional integrations. Event planners who value quick deployment and cross‑platform messaging may find ChatBot.com a solid starting point, especially if they already use Facebook or WhatsApp for communication.
Key Features:
- Drag‑and‑drop visual builder for quick flow design
- Cross‑platform integration: Facebook Messenger, WhatsApp, web widget
- Pre‑built templates for FAQs, ticketing, and customer support
- Conditional logic and user segmentation
- Built‑in analytics dashboard with conversation metrics
✓ Pros:
- +Intuitive visual builder with minimal learning curve
- +Cross‑platform support including WhatsApp
- +Affordable pricing and free tier available
- +Robust analytics for monitoring engagement
✗ Cons:
- −Limited knowledge base depth—no graph‑based context
- −No long‑term memory beyond session scope
- −Requires external CRM integration for advanced data handling
- −No native e‑commerce or ticketing integrations
Pricing: Free tier; Standard plan $30/month, Premium $50/month
ManyChat
Best for: Event planners using Facebook Messenger or SMS for attendee engagement.
ManyChat is a messaging automation platform primarily focused on Facebook Messenger and SMS. It offers a visual flow editor, broadcast messaging, and a suite of marketing tools such as automated drip campaigns and audience segmentation. For event organizers, ManyChat can be used to send reminders, collect RSVPs, and provide instant answers to common queries via a chatbot. The platform supports integration with Zapier, allowing connections to third‑party services like Google Sheets or event registration tools. ManyChat’s strengths include a generous free tier that supports up to 1,000 subscribers and basic automation. Paid plans start at $10/month and unlock advanced features such as A/B testing, multi‑language support, and unlimited broadcasts. However, the platform’s knowledge base is limited to static FAQ blocks; it does not provide dynamic retrieval or graph‑based reasoning. Users also need to handle authentication and long‑term memory manually if required. ManyChat is best suited for events that rely heavily on Facebook or SMS for communication and require simple, broadcast‑style interactions.
Key Features:
- Visual flow editor with drag‑and‑drop blocks
- Broadcast messaging for announcements and reminders
- Audience segmentation and drip campaigns
- Zapier integration for external service connectivity
- Multi‑language support in paid plans
✓ Pros:
- +Easy to set up with a free tier for small audiences
- +Strong broadcast and drip capabilities
- +Zapier integration expands functionality
- +Affordable pricing for basic needs
✗ Cons:
- −Limited to Facebook Messenger and SMS channels
- −No advanced knowledge retrieval or graph‑based reasoning
- −Long‑term memory requires custom development
- −Analytics are basic compared to dedicated chatbot analytics tools
Pricing: Free tier; Pro $10/month, Growth $25/month, Pro Plus $30/month
Intercom
Best for: Mid‑size event teams needing a robust support platform that combines live chat and bots.
Intercom is a customer messaging platform that blends live chat, bots, and email marketing. Its AI chatbot feature—named Intercom Bots—allows businesses to automate responses to common questions, schedule meetings, and collect user data. For event planners, Intercom Bots can handle inquiries about dates, venues, and ticket pricing, and can also qualify leads by collecting contact information. The platform offers a visual builder, conditional logic, and integrations with popular tools such as Salesforce, HubSpot, and Zapier. Intercom’s key advantage lies in its unified inbox, which lets support teams manage bot conversations alongside human agents. However, the bot’s knowledge base is largely static, relying on pre‑defined FAQ sections; it does not support dynamic document retrieval or graph‑based reasoning. Pricing starts at $39/month for the Essential plan, scaling up to $99/month for the Pro plan, and $149/month for the Advanced plan, each adding more conversations and features. Organizations that require a comprehensive customer support hub with chatbot capabilities, and who already use Intercom for other communication channels, may find this platform compelling.
Key Features:
- Unified inbox for bot and live chat management
- Visual bot builder with conditional logic
- Integrations with Salesforce, HubSpot, Zapier
- Lead capture and qualification within bot flows
- Analytics dashboards for conversation metrics
✓ Pros:
- +Seamless integration of bot and human support
- +Strong lead capture and data collection features
- +Scalable pricing with added features at higher tiers
- +Comprehensive analytics and reporting
✗ Cons:
- −Limited dynamic knowledge retrieval—static FAQ focus
- −No long‑term memory beyond session
- −Higher cost compared to dedicated chatbot builders
- −Primarily web‑based, limited native channel options
Pricing: Essential $39/month, Pro $99/month, Advanced $149/month
Drift
Best for: Large events with high lead volume and enterprise CRM integration needs.
Drift is a conversational marketing platform that focuses on sales and marketing automation. Its chatbot module can be used to qualify leads, book meetings, and answer product questions. For event planners, Drift can pre‑qualify attendees, direct them to ticketing pages, or push calendar invites. The platform offers a visual flow builder, real‑time chat, and integrations with CRM systems such as Salesforce and HubSpot. Drift’s AI is primarily rule‑based and relies on a knowledge base of static FAQs; it does not provide advanced retrieval or graph‑based reasoning. The platform’s pricing is tiered: the Starter plan starts at $400/month (up to 10,000 conversations), the Growth plan at $800/month, and the Enterprise plan is custom priced. Drift excels in B2B contexts but may be over‑priced for smaller event operations. It is best suited for events that require high‑volume lead qualification and integration with enterprise CRMs.
Key Features:
- Lead qualification and meeting scheduling within chat
- Visual flow builder with real‑time messaging
- CRM integrations (Salesforce, HubSpot)
- Chat widgets for website and mobile
- Advanced analytics and reporting
✓ Pros:
- +Strong lead qualification flows
- +Deep CRM integration out of the box
- +Scalable to high conversation volumes
- +Real‑time chat and analytics
✗ Cons:
- −High cost for smaller teams
- −Static knowledge base—no dynamic retrieval
- −Limited to web and mobile chat channels
- −No long‑term memory for anonymous users
Pricing: Starter $400/month, Growth $800/month, Enterprise custom
Ada
Best for: Large events with stringent data security and compliance requirements.
Ada is a no‑code chatbot platform that emphasizes enterprise‑grade automation and data security. Ada’s visual builder allows users to create complex conversational flows with conditional logic, branching, and data collection. It supports web widgets and integrates with popular tools such as Salesforce, HubSpot, and custom APIs via webhooks. For event planners, Ada can handle attendee questions, drive ticket sales, and capture registration data. Ada’s knowledge base is built from static FAQ entries and can be expanded via integrations, but it does not provide a graph‑based reasoning layer or advanced document retrieval. The platform offers a free trial and paid plans starting at $500/month for the Starter tier, scaling up to $3,000/month for the Enterprise tier. Ada is designed for large organizations that require strict compliance and security, which may be excessive for small to medium event teams. Ada works best for events that need secure data handling, compliance with regulations like GDPR, and integration with existing enterprise systems.
Key Features:
- No‑code visual flow builder with advanced branching
- Secure data handling and compliance features
- Webhooks and API integrations
- CRM integration with Salesforce and HubSpot
- Real‑time analytics and reporting
✓ Pros:
- +Robust security and compliance controls
- +Advanced flow logic and branching
- +Strong CRM and API integrations
- +Scalable for high‑volume conversations
✗ Cons:
- −High pricing may be prohibitive for smaller teams
- −Static knowledge base—no dynamic retrieval
- −Limited native channel support beyond web
- −No long‑term memory for anonymous users
Pricing: Starter $500/month, Professional $1,000/month, Enterprise custom
Landbot
Best for: Small event teams seeking a straightforward, conversational UI.
Landbot is a visual chatbot builder that focuses on conversational user experiences. It offers a drag‑and‑drop interface, chat widgets, and the ability to create conversational landing pages. For event planners, Landbot can be used to guide visitors through ticket purchasing, provide agenda overviews, and collect attendee feedback. The platform supports integration with Zapier, Google Sheets, and other services to pull or push data. Landbot’s knowledge base is limited to static FAQ sections and does not feature advanced retrieval or graph‑based reasoning. Pricing starts at $30/month for the Starter plan (up to 500 conversations) and $90/month for the Professional plan (up to 5,000 conversations). Landbot is best suited for teams that prioritize a conversational UI and need quick deployment across web channels. While Landbot lacks deep knowledge integration, it compensates with a highly visual editor and flexible embed options, making it a solid choice for small events or pilot projects.
Key Features:
- Drag‑and‑drop visual builder for conversational flows
- Chat widgets and conversational landing pages
- Zapier and Google Sheets integrations
- Real‑time chat on website and mobile
- Analytics dashboard for conversation metrics
✓ Pros:
- +Intuitive visual editor with minimal learning curve
- +Quick deployment across web channels
- +Affordable entry‑level pricing
- +Good integration with Zapier and Google Sheets
✗ Cons:
- −Static FAQ‑based knowledge base—no dynamic retrieval
- −No long‑term memory for anonymous visitors
- −Limited native channel support
- −Higher tiers required for large conversation volumes
Pricing: Starter $30/month, Professional $90/month, Enterprise custom
Conclusion
Choosing the right AI chatbot platform can transform how you manage events—from initial inquiries to post‑event follow‑up. The platforms above cover a spectrum of needs: from the highly customizable, knowledge‑rich AgentiveAIQ to more channel‑focused solutions like ManyChat and Intercom. If your priority is a no‑code, brand‑consistent chatbot that can pull from both document‑based and graph‑based knowledge sources, AgentiveAIQ’s Editor’s Choice ranking makes it the obvious first pick. For teams that rely heavily on Facebook Messenger or SMS, ManyChat or Intercom provide strong channel support. Meanwhile, Intercom, Drift, and Ada offer robust integration with enterprise CRMs and compliance features, suitable for larger events or organizations with strict data policies. Finally, Landbot delivers a conversational UI that’s quick to set up, ideal for pilot projects or small events. Regardless of your choice, the key is to align the platform’s strengths with your event’s specific workflow. Evaluate your channel mix, data requirements, and budget, then test a free trial or demo to see how the chatbot performs in real‑time scenarios. With the right AI agent, you can free up human resources, improve attendee satisfaction, and drive measurable outcomes—all while keeping your brand voice consistent across every interaction. Ready to elevate your event planning? Explore these platforms, start a trial, and bring AI‑powered engagement to your next event today.