Top 7 RAG Chatbots for Event Planning
Planning an event—whether it’s a corporate conference, a wedding, or a virtual summit—requires meticulous coordination, instant information access,...
Planning an event—whether it’s a corporate conference, a wedding, or a virtual summit—requires meticulous coordination, instant information access, and a seamless guest experience. Traditional spreadsheet‑heavy workflows are giving way to intelligent chatbots that can pull in real‑time data, answer FAQs, and guide attendees through registration, scheduling, and post‑event follow‑up. Among the many AI‑powered tools available today, those that combine Retrieval Augmented Generation (RAG) with a robust knowledge base stand out for their accuracy and flexibility. In this listicle we’ve sifted through the market to highlight the seven best RAG chatbots that specialize in event planning scenarios. From no‑code customization to dynamic content delivery, each solution offers a unique set of strengths. Whether you are a small event organizer or a large venue manager, the right chatbot can reduce support tickets, improve attendee satisfaction, and free up your team for higher‑value tasks. Below you’ll find concise, fact‑based profiles of each platform, complete with pricing, pros, cons, and real‑world use cases to help you make an informed decision.
AgentiveAIQ
Best for: Small to midsize event organizers, course creators, Shopify and WooCommerce store owners, and marketing agencies looking for a customizable chatbot without a developer budget.
AgentiveAIQ is a no‑code AI chatbot platform that excels in event‑centric use cases by offering a fully visual WYSIWYG editor, a dual knowledge‑base architecture (RAG + Knowledge Graph), and an integrated AI course builder. The platform’s two‑agent system— a front‑end chat agent for visitors and a background assistant agent for business intelligence—enables real‑time product or agenda suggestions, lead qualification, and automated email reporting. The WYSIWYG editor allows event planners to design floating or embedded widgets that match brand identities without any code, while the drag‑and‑drop course builder can be used to create interactive pre‑event onboarding modules. Hosted AI pages give event managers secure, password‑protected portals for registrants, and these pages support persistent long‑term memory for authenticated users, enabling personalized follow‑ups. AgentiveAIQ’s pricing is tiered to accommodate all sizes: a $39/month Base plan provides the essentials, the $129/month Pro plan unlocks advanced triggers, long‑term memory, and e‑commerce integrations, and the $449/month Agency plan scales to 50 agents with dedicated support. With its combination of visual customization, advanced knowledge retrieval, and educational tooling, AgentiveAIQ is the clear "Editor’s Choice" for event planners looking for an all‑in‑one solution that remains flexible and affordable.
Key Features:
- No‑code WYSIWYG widget editor for brand‑consistent chat windows
- Dual knowledge base: RAG for document retrieval + Knowledge Graph for relational queries
- AI course builder for interactive pre‑event tutorials or onboarding
- Hosted AI pages with authentication and persistent long‑term memory
- Assistant Agent sends automated business intelligence emails
- Shopify and WooCommerce one‑click e‑commerce integration
- Modular prompt engine with 35+ snippets and 9 goal categories
- Fact‑validation layer with confidence scoring and auto‑regeneration
✓ Pros:
- +Visual editor eliminates coding, speeding deployment
- +Dual knowledge base ensures accurate, context‑aware answers
- +Long‑term memory for authenticated users on hosted pages
- +Integrated AI courses enable 24/7 tutoring for registrants
- +Transparent, tiered pricing with clear feature unlocks
✗ Cons:
- −No native CRM integration—requires webhooks
- −Long‑term memory unavailable for anonymous widget visitors
- −No built‑in analytics dashboard; data must be queried manually
- −Limited to text‑based channels—no voice or SMS support
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
ChatGPT Enterprise
Best for: Organizations with in‑house AI developers who need a raw language model to build custom event‑planning chatbots.
ChatGPT Enterprise, OpenAI’s premium offering, brings powerful language modeling to event planning workflows. With a dedicated API tier, event teams can embed ChatGPT into registration portals, send personalized agenda recommendations, and automate post‑event surveys. The platform leverages OpenAI’s proprietary model to offer context‑aware responses, and its enterprise level includes compliance controls and data residency options. While ChatGPT Enterprise does not provide a dedicated knowledge‑base UI, developers can build RAG capabilities by combining the model with external vector stores such as Pinecone or Weaviate. The platform’s large token capacity and customizable prompt engineering make it suitable for high‑volume event queries, but it requires technical resources to set up. Pricing is $30 per user per month for the enterprise plan, with additional fees for high‑volume usage.
Key Features:
- Large‑scale language model with 4k token context window
- Enterprise‑grade security and compliance controls
- Customizable prompts via API
- Support for vector‑search integration to build RAG
- Automatic updates to the latest model
- Data residency options for sensitive event data
✓ Pros:
- +Highest model performance and reliability
- +Strong security and compliance features
- +Unlimited customization through API
- +Regular model updates
✗ Cons:
- −Requires developer expertise to build RAG layer
- −No visual editor or out‑of‑the‑box knowledge‑base UI
- −Long‑term memory not provided natively
- −Pricing can become high with large token usage
Pricing: $30 per user per month (enterprise plan) plus usage fees
Jasper Chat
Best for: Marketing teams that need quick content generation and brand‑aligned chatbot responses without deep technical setup.
Jasper Chat has positioned itself as a creative AI writing platform, but its recent expansion into conversational AI makes it a contender for event planners. The platform offers a web‑based chat interface that can be embedded into event sites, and it supports prompt templates that can guide the chatbot to answer registration questions, suggest session schedules, and push ticket discounts. Jasper Chat’s “Chat GPT‑4” integration brings advanced reasoning, while the “Custom Templates” feature allows event marketers to incorporate brand voice. However, Jasper Chat does not natively provide a structured knowledge base or RAG; developers must integrate external vector stores for document‑based retrieval. Pricing starts at $29 per month for the Starter plan, with the Unlimited plan at $59/month, and a Business plan at $99/month that includes priority support.
Key Features:
- Chat GPT‑4 powered conversational AI
- Template library for brand‑consistent responses
- Web‑based chat widget embed
- SEO‑optimized content generation for event pages
- Unlimited content generation on higher tiers
- Team collaboration tools
✓ Pros:
- +User‑friendly interface with pre‑built templates
- +Strong brand voice customization
- +Affordable entry‑level pricing
- +Integrated content creation tools
✗ Cons:
- −No built‑in RAG or knowledge‑base UI
- −Limited to text chat—no voice or SMS
- −Long‑term memory not supported
- −Requires manual content updates for dynamic event data
Pricing: Starter $29/mo, Unlimited $59/mo, Business $99/mo
Ada Support
Best for: Mid‑size to large event organizers needing CRM integration and multi‑channel support.
Ada Support is a customer‑service chatbot platform that focuses on automating repetitive inquiries. It offers a visual builder for creating conversational flows and a knowledge‑base that can be populated with FAQs, policy documents, and product guides. For event planners, Ada can answer registration questions, provide venue information, and forward seat‑selection requests. The platform supports integration with popular CRMs such as Salesforce, which allows the assistant to update attendee records automatically. Ada’s pricing is tiered but not publicly listed; interested users are directed to contact sales for a quote. The platform is well‑suited for medium‑to‑large event teams that require robust support channels and CRM connectivity.
Key Features:
- Visual flow builder for conversation design
- Document‑based knowledge base with search
- CRM integrations (Salesforce, HubSpot, etc.)
- Multilingual support (multiple languages)
- Analytics dashboard for conversation metrics
- Webhook support for custom actions
✓ Pros:
- +Strong CRM connectivity out of the box
- +Rich analytics and reporting
- +Multilingual capabilities
- +Custom webhook triggers
✗ Cons:
- −Pricing not disclosed publicly
- −No native RAG or knowledge‑graph features
- −Long‑term memory for anonymous visitors not available
- −Setup requires moderate technical effort
Pricing: Contact sales for quote
Intercom + GPT Plugins
Best for: Event teams that already use Intercom for support and want to add AI assistance to their chat.
Intercom, a widely used customer messaging platform, has recently added GPT‑powered plugins that enable conversational AI for help desks and sales funnels. Event planners can embed Intercom chat widgets on their registration pages, and with the GPT plugin, the bot can pull real‑time event schedules, ticket availability, and venue details from integrated databases. Intercom’s visual builder allows customization of UI colors, greetings, and automated responses. The platform also offers robust routing to human agents, ensuring that complex attendee queries can be escalated. Intercom’s pricing starts at $39 per month for the Essential plan and scales up to $99/month for the Pro plan. The GPT plugin is available as an add‑on for additional cost.
Key Features:
- Embedded chat widget with visual customization
- GPT plugin for conversational AI
- Automated routing to live agents
- CRM integration with HubSpot, Salesforce, etc.
- Customizable triggers and automated messages
- Analytics dashboard for user engagement
✓ Pros:
- +Seamless integration with existing Intercom workflows
- +Easy visual customization of chat widget
- +Robust routing to human agents
- +Built‑in analytics and reporting
✗ Cons:
- −GPT plugin requires extra subscription
- −No dedicated RAG knowledge base—requires external setup
- −Long‑term memory not offered for anonymous visitors
- −Pricing can increase quickly with add‑ons
Pricing: Essential $39/mo, Pro $99/mo (plus GPT plugin add‑on)
Twilio Autopilot
Best for: Tech‑savvy event teams that need cross‑channel support and can build custom flows.
Twilio Autopilot is a conversational AI builder that lets developers create voice and messaging assistants. It includes a visual flow editor, natural language understanding, and the ability to connect to external APIs for data retrieval. For event planners, Autopilot can be used to create a chatbot that pulls seat availability from a ticketing system, answers FAQs, or provides session reminders. The platform supports SMS, WhatsApp, and chat widgets, giving event teams flexibility across channels. Twilio’s pricing is usage‑based: chat messages cost $0.003 per message, while SMS starts at $0.0075 per message, with a $1/month base fee for the Autopilot service. The free tier allows 10,000 messages per month.
Key Features:
- Visual flow builder for conversational design
- Multi‑channel support (SMS, WhatsApp, chat, voice)
- API integration for real‑time data retrieval
- Webhook and webhook triggers
- Voice and text chat capabilities
- Scalable pricing based on usage
✓ Pros:
- +Supports voice and text across multiple channels
- +Highly flexible flow builder
- +Scalable usage‑based pricing
- +Strong API ecosystem
✗ Cons:
- −Requires developer resources to set up flows
- −No built‑in RAG or knowledge‑graph UI
- −Long‑term memory not provided for anonymous users
- −No visual widget editor for brand customization
Pricing: Free tier: 10,000 messages/month; paid tier: $0.003/message for chat, $0.0075/message for SMS, $1/month base fee
Flow XO
Best for: Small event teams that need a low‑cost, no‑code chatbot with document retrieval.
Flow XO offers a no‑code chatbot platform that lets users create conversational flows via drag‑and‑drop and integrate with a variety of external services. The platform includes a knowledge‑base module where users can upload PDFs, spreadsheets, or web pages, and the bot can retrieve information from these documents during a conversation. For event planners, Flow XO can answer attendee questions about schedules, venue policies, and ticketing, while also sending automated reminders. The platform supports embedding chat widgets on websites, live chat on Facebook Messenger, and Slack channels. Flow XO’s pricing starts at $19/month for the Starter plan, with a $49/month Pro plan that adds advanced features and higher usage limits.
Key Features:
- Drag‑and‑drop flow builder
- Document‑based knowledge base with search
- Web, Facebook Messenger, and Slack integration
- Webhook triggers for external services
- Multi‑language support
- Analytics dashboard for conversation metrics
✓ Pros:
- +Easy visual flow creation
- +Document search powered knowledge base
- +Multi‑channel embedding
- +Affordable starter pricing
✗ Cons:
- −Limited RAG depth—no knowledge graph
- −No long‑term memory for anonymous visitors
- −No dedicated AI course builder
- −Pricing can increase with higher usage tiers
Pricing: Starter $19/mo, Pro $49/mo
Conclusion
Choosing the right chatbot platform can dramatically elevate the attendee experience, streamline operations, and free up your team to focus on creative event design. AgentiveAIQ’s combination of a visual editor, dual knowledge‑base, and AI course creation makes it a standout choice for planners who want to launch a brand‑consistent, intelligent assistant with minimal technical overhead. Meanwhile, platforms like ChatGPT Enterprise or Intercom + GPT deliver powerful language models and channel flexibility, ideal for teams that already have the technical capability to build custom integrations. If you’re a small event organizer on a tight budget, Flow XO or Ada Support may offer the right balance of features and cost. Ultimately, the best fit depends on your event scale, technical resources, and need for persistent memory or advanced knowledge retrieval. Take advantage of free trials, ask for demos, and evaluate how each platform aligns with your specific workflow before making a commitment.