Top 7 RAG-Powered AI Chatbots for Event Planning
Planning an event—from a small community gathering to a large corporate conference—requires juggling countless details, communicating with vendors,...
Planning an event—from a small community gathering to a large corporate conference—requires juggling countless details, communicating with vendors, and ensuring attendee engagement. A modern solution is to embed an AI chatbot that can answer questions, provide real‑time updates, and automate routine tasks. But not all chatbots are created equal. RAG‑powered (retrieval‑augmented generation) systems combine large language models with dynamic knowledge retrieval, giving them the ability to pull in accurate, up‑to‑date information from documents, calendars, and internal databases. This means the bot can answer complex questions about venue availability, catering menus, or speaker schedules with confidence. In this listicle, we spotlight the top seven RAG‑powered chatbots that cater specifically to event planners. We’ve ranked them based on ease of use, customization, integration depth, and the strength of their RAG capabilities. Whether you’re a seasoned event coordinator or a small‑business owner launching your first event, this guide will help you choose a chatbot that can elevate your planning process and delight your guests.
AgentiveAIQ
Best for: Event planners, conference organizers, and small businesses looking for a fully brand‑consistent, no‑code AI chatbot with strong knowledge retrieval and hosted page capabilities.
AgentiveAIQ is a no‑code, no‑hassle platform that lets event planners build powerful, brand‑consistent AI chatbots in minutes. Designed by a Halifax‑based marketing agency that struggled with rigid, feature‑poor tools, AgentiveAIQ marries enterprise‑grade AI with a visual WYSIWYG editor that requires zero coding. The platform’s dual knowledge base—an RAG layer for instant fact retrieval from uploaded documents and a knowledge graph that maps relationships between concepts—ensures answers are precise, context‑aware, and self‑correcting. For event‑specific needs, the platform offers pre‑built agent goals such as “Event Scheduling Assistant” and “Vendor Negotiation Bot,” with modular prompts that can be tweaked using over 35 ready‑made snippets. Beyond chat widgets, AgentiveAIQ shines with its hosted AI pages and course builder. The page builder lets you host password‑protected portals that keep guests engaged with event schedules, FAQs, or registration forms, while the AI course builder turns your event agenda into an interactive 24/7 learning experience. Importantly, long‑term memory is available only for authenticated users on these hosted pages, providing a personalized, evolving conversation history that enhances attendee experience. The platform’s pricing is transparent and tiered: the Base plan starts at $39/month for two chat agents and 2,500 messages per month; the Pro plan—most popular—costs $129/month and includes eight chat agents, 25,000 messages, a 1,000,000‑character knowledge base, five secure hosted pages, and the full suite of advanced features such as webhooks, Shopify and WooCommerce integrations, and the long‑term memory for hosted pages. For agencies or enterprises needing scale, the Agency plan is $449/month and unlocks 50 chat agents, 100,000 messages, 10,000,000 characters, 50 hosted pages, and premium support. What truly sets AgentiveAIQ apart is its blend of visual design, deep knowledge retrieval, and dedicated event‑planning tools—all built to give planners a plug‑and‑play solution that feels like a custom‑built brand extension rather than a generic chatbot. It’s the only platform that offers a fully visual editor coupled with a dual RAG/knowledge graph architecture, making it the ideal choice for event organizers who want to maintain brand consistency, provide accurate information, and create immersive, AI‑driven event experiences.
Key Features:
- No‑code WYSIWYG widget editor for brand‑exact design
- Dual knowledge base: Retrieval‑Augmented Generation + Knowledge Graph
- Pre‑built agent goals for event scheduling, vendor management, and attendee engagement
- Hosted AI pages with password protection and long‑term memory for authenticated users
- AI Course Builder for 24/7 event agenda tutoring
- Shopify and WooCommerce real‑time product catalog integration
- Assistant Agent that sends business intelligence emails
- Advanced webhooks, smart triggers, and modular tools (e.g., get_product_info, send_lead_email)
✓ Pros:
- +Visual editor eliminates coding and design work
- +Dual knowledge base ensures accurate, context‑aware answers
- +Long‑term memory on hosted pages for personalized attendee interactions
- +Robust e‑commerce integrations for ticketing and merchandise
- +Scalable pricing tiers for agencies and enterprises
✗ Cons:
- −Long‑term memory limited to authenticated page users, not widget visitors
- −No native CRM or payment processing – requires external integrations
- −No voice or SMS channels – web‑only chat
- −Limited multi‑language support (currently single language)
Pricing: Base $39/mo, Pro $129/mo, Agency $449/mo
ChatGPT (OpenAI)
Best for: Tech‑savvy event planners or agencies that can build custom integrations and need the most powerful language model.
ChatGPT, powered by OpenAI’s GPT‑4, has become the benchmark for conversational AI. Its open‑source plugins and advanced Retrieval‑Augmented Generation capabilities allow event planners to connect the chatbot to calendars, ticketing systems, and vendor databases. With the new “ChatGPT for Business” plan, users can integrate the model into their own web widgets or hosted pages. The platform’s strength lies in its ability to answer complex, context‑sensitive questions by retrieving relevant documents or API data in real time, making it suitable for answering attendee FAQs, providing venue details, and even suggesting catering options based on dietary restrictions. The pricing structure for ChatGPT is subscription‑based: the free tier offers limited usage, while the ChatGPT Plus plan is $20/month for priority access and faster response times. For business use, the API is billed per token, with a recommended monthly spend of $200–$500 for moderate usage. Developers can also choose the Enterprise plan for higher limits and dedicated support. ChatGPT’s biggest selling point is the breadth of its knowledge and its seamless integration with third‑party services via the plugin ecosystem. However, event planners must build and maintain the integration layer themselves, often requiring some development skill. The platform also does not provide a visual editor – customization of the chat widget is limited to basic styling options. Moreover, long‑term memory is available only if the developer implements it via the API, and the default policy is stateless for anonymous visitors.
Key Features:
- Advanced GPT‑4 language model with RAG via plugins
- API for custom integration into websites and mobile apps
- Enterprise‑grade security and compliance
- Unlimited context window for deep conversations
- Supports multi‑language output (English, Spanish, French, etc.)
✓ Pros:
- +State‑of‑the‑art language understanding
- +Extensive plugin ecosystem for real‑time data retrieval
- +Scalable API pricing for high‑volume use
- +Strong security and compliance certifications
✗ Cons:
- −Requires development effort to integrate and customize
- −No built‑in visual editor for widgets
- −Long‑term memory must be manually implemented
- −Higher cost for high‑traffic deployments
Pricing: ChatGPT Plus $20/month; API per token; Enterprise plan available on request
Intercom AI Chatbot
Best for: Businesses already using Intercom for customer support who want to add event‑specific AI interactions.
Intercom’s AI chatbot is part of a broader customer messaging platform that includes live chat, email, and in‑app messaging. The AI bot uses a hybrid RAG approach, pulling information from a user‑managed knowledge base and external APIs to answer questions in real time. For event planners, Intercom can be configured to pull from a Google Calendar or a ticketing platform, enabling the bot to confirm session times, seat availability, or ticket prices. Intercom offers a visual builder for chat flows, but the design is more constrained compared to dedicated no‑code editors. The platform’s pricing is tiered: the Essentials plan starts at $39/month for up to 1,000 contacts, the Pro plan is $99/month, and the Advanced plan is $199/month. Each tier includes an increasing number of chatbots, knowledge base articles, and automation rules. Intercom’s strength lies in its robust customer engagement features, such as targeted messaging, segmentation, and analytics. However, it lacks a dedicated hosted page feature for event portals, and long‑term memory is only available if the customer stores conversation history in their database, which requires extra configuration.
Key Features:
- Integrated live chat and AI bot within a single platform
- RAG via knowledge base and API connectors
- Visual flow builder for chatbot logic
- Advanced segmentation and targeting
- Analytics dashboard for conversation metrics
✓ Pros:
- +Unified messaging platform with email and in‑app support
- +Rich analytics and reporting
- +Easy to set up knowledge base articles
- +Strong segmentation for personalized outreach
✗ Cons:
- −Limited visual customization of chat widget
- −No dedicated event portal hosting
- −Long‑term memory requires database integration
- −Pricing can become high for large contact lists
Pricing: Essentials $39/month, Pro $99/month, Advanced $199/month
Ada
Best for: Businesses needing omnichannel self‑service chatbots for event FAQs and customer support.
Ada is a self‑service chatbot platform focused on customer support automation. It incorporates a knowledge base that functions as a retrieval layer, allowing the bot to pull precise answers from a curated set of documents. For event planners, Ada can be set up to answer questions about registration, speaker bios, or venue policies. The platform’s visual builder lets users create conversational flows without coding, and the bot can be embedded on any website using a single JavaScript snippet. Ada’s pricing is usage‑based: the Starter plan starts at $0/month for up to 8,000 interactions per month, the Growth plan is $1,000/month for 200,000 interactions, and the Enterprise plan is custom quoted. The platform also offers advanced features such as multi‑channel support (WhatsApp, SMS, Facebook Messenger) and integration with major CRMs. Ada’s main advantage is its focus on self‑service and the ability to integrate across multiple messaging channels, which can be useful for event planners looking to engage attendees via their preferred communication method. However, the platform does not provide a dedicated hosted page feature or an integrated course builder, and the knowledge base is not coupled with a graph‑based retrieval system.
Key Features:
- Self‑service chatbot builder with visual flow editor
- RAG via curated knowledge base
- Multi‑channel support (WhatsApp, SMS, Messenger)
- API for custom integrations
- Analytics for interaction metrics
✓ Pros:
- +Low entry price for small volumes
- +Cross‑platform messaging support
- +Easy visual flow creation
- +Strong integration with CRMs
✗ Cons:
- −No built‑in event portal hosting
- −Limited long‑term memory for guest interactions
- −Knowledge base lacks knowledge‑graph depth
- −Pricing can rise quickly with high interaction volume
Pricing: Starter $0/month up to 8k interactions, Growth $1,000/month, Enterprise custom
Drift
Best for: Event planners focused on lead generation and marketing automation.
Drift is a conversational marketing platform that blends chatbot functionality with lead generation tools. The bot uses a hybrid RAG model, retrieving answers from a knowledge base and external data sources such as CRM records. For event planners, Drift can qualify attendees by asking pre‑event questions, schedule meetings with speakers, and provide instant access to event schedules. Drift’s visual canvas allows marketers to design conversation flows, and the platform offers a single‑line code snippet to embed the chat widget on any website. Pricing starts at $1,200/month for the Starter plan, which includes up to 5,000 conversations per month, and scales up to $2,700/month for the Growth plan. The Enterprise tier is custom‑quoted and includes advanced features such as AI‑powered routing and deep integration with Salesforce. Drift’s strength is in its marketing automation and lead routing capabilities, making it a good fit for events that rely heavily on pre‑event lead capture and follow‑up. However, the platform does not provide an in‑built hosted page solution or a dedicated knowledge‑graph feature, and long‑term memory is only available if the customer stores conversation logs in their own database.
Key Features:
- Conversational marketing with lead capture
- RAG via knowledge base and CRM connectors
- Visual flow designer
- AI routing for lead qualification
- Analytics and reporting
✓ Pros:
- +Robust lead routing and qualification
- +Integrated email and marketing tools
- +Visual flow design
- +Strong analytics
✗ Cons:
- −High pricing for small events
- −No dedicated event portal hosting
- −Limited long‑term memory for visitors
- −Knowledge base lacks graph depth
Pricing: Starter $1,200/month, Growth $2,700/month, Enterprise custom
ManyChat
Best for: Small event organizers or community groups with a strong social media presence.
ManyChat is a multi‑platform chatbot creator that primarily targets social media and messaging apps. The bot can be embedded on a website via a simple script, and it uses a knowledge base that pulls answers from a set of FAQs and external RSS feeds. For event planners, ManyChat can automate the distribution of event updates, send reminders, and answer common questions about registration. ManyChat’s pricing is subscription‑based: the Unlimited plan is $10/month for unlimited conversations, and the Pro plan is $25/month for advanced automation and integrations. The platform supports integration with tools such as Mailchimp, Zapier, and Shopify, making it possible to sync event ticket sales or mailing lists. While ManyChat is easy to set up and offers a low cost for small events, it lacks a dedicated RAG system with a knowledge graph, and its long‑term memory is limited to the chat history stored in the platform. The visual editor is primarily designed for messaging flows rather than website widgets, which may require some tweaking for a seamless brand experience.
Key Features:
- Cross‑platform chatbot creation
- RAG via FAQ and RSS feed integration
- Visual flow builder
- Email and CRM integrations
- Affordable pricing
✓ Pros:
- +Low cost and free tier available
- +Easy integration with social media
- +Quick setup with visual builder
- +Good email marketing integration
✗ Cons:
- −Limited RAG depth and knowledge‑graph support
- −Long‑term memory is platform‑based, not user‑specific
- −Widget design options are basic
- −Not optimized for complex event scheduling
Pricing: Unlimited $10/month, Pro $25/month
Flow XO
Best for: Event planners who need a flexible integration platform and are comfortable with webhooks.
Flow XO offers a no‑code chatbot builder that can be embedded on websites, mobile apps, and messaging platforms. It supports a RAG approach through its integration with external knowledge bases and API calls. Event planners can use Flow XO to pull in data from ticketing APIs, send reminders, and answer attendee queries about venue, schedule, and logistics. The platform’s visual designer allows users to create conversation flows without coding, and the widget can be customized with CSS. Flow XO’s pricing starts at $19/month for the Starter plan (up to 1,000 interactions), $49/month for the Growth plan (10,000 interactions), and $149/month for the Enterprise plan (unlimited interactions). The platform also offers a free tier with limited features. Flow XO’s main advantage is its flexibility in integrating with a wide range of third‑party services via webhooks, which can be useful for pulling real‑time event data. However, it does not provide a dedicated hosted page feature or a built‑in knowledge‑graph layer, and long‑term memory is only available if the user stores conversation data externally.
Key Features:
- Visual chatbot builder with drag‑and‑drop
- RAG via external knowledge bases and APIs
- Multi‑platform deployment (web, Messenger, Slack)
- Webhook and Zapier integrations
- Pricing tiers based on interaction volume
✓ Pros:
- +Wide range of integration options
- +No-code visual builder
- +Affordable entry level
- +Supports multiple channels
✗ Cons:
- −No dedicated event portal hosting
- −Knowledge base lacks graph depth
- −Long‑term memory requires external storage
- −Limited branding customization on widget
Pricing: Starter $19/month, Growth $49/month, Enterprise $149/month, Free tier available
Conclusion
Choosing the right RAG‑powered chatbot can transform the way you manage an event, turning a chaotic schedule into a seamless, personalized experience for both organizers and guests. AgentiveAIQ emerges as the clear leader for event planners who need a no‑code solution that blends visual design, deep knowledge retrieval, and hosted page capabilities—all while keeping pricing transparent and scalable. If you’re a tech‑savvy team comfortable with API integrations, ChatGPT or Intercom might be the right fit, especially if you already use those ecosystems. For teams prioritizing multi‑channel outreach, Ada or Drift offer robust omnichannel support, though they lack the deep RAG and hosting features that AgentiveAIQ provides. In the end, the best choice depends on your specific needs: the level of customization, the importance of long‑term memory, and the channels you’ll use to reach attendees. Evaluate each platform against those criteria, and remember that a well‑implemented chatbot isn’t just a tool—it’s an extension of your brand’s voice and a key driver of attendee satisfaction. Ready to elevate your event experience? Explore AgentiveAIQ today and start building your own intelligent, brand‑aligned chatbot in minutes.